The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

The 8 steps in the Tender Adjudication process

By W van Rooyen

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

31 January 2019

There are many reasons why your tender response might fail. Here are 6 reasons why tender responses usually fail:

6 Key tender evaluation documents

By W van Rooyen

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Appointment of Suitably Qualified and Experienced Panel of Service Providers as Investigation Committee Members over the period of 36 months 2019-10-17 11:00 RFB30020
New/alternative or construction of office accommodation: SAPS Tlhabane 1 804,26 m² with 16 covered parking bays for period of 60 months 2019-10-16 11:00 MMB 2019/ 008 LS (Re advert)
Appointment of Suitably Qualified and Experienced Panel of Service Providers to Conduct Investigations over the period of 36 months 2019-10-17 11:00 RFB30021
Appointment of a Service Provider To Conduct CIDB Small Medium Enterprise Business Conditions Survey for a period of 3 years 2019-10-16 11:00 RFB20013
ORBIT TVET College invites capable and competent service providers to render physical security services at Rustenburg Campus for the period of 36 Months 2019-10-18 11:00 R03/ 2019
Appointment of a Suitably Qualified And Experienced Legal Firms to a Panel Of Legal Service Provider for the CIDB over a period of 36 months 2019-10-18 11:00 RFB30011
Supply and delivery of 5 x warehouse lifting and handling equipment (electric pedestrian walker behind stacker): Provincial Pharmaceutical Supply Depot: (PPSD): once off 2019-10-04 11:00 ZNB 9656/ 2019- H
Appointment of a Service Provider to Deliver a Wide Spectrum of Communication and Public Relations Services to the CIDB for a period of 36 months 2019-10-15 11:00 RFB60018
Appointment of a Service Provider for the Supply, Delivery and Maintenance of Notebooks to the Competition Commission 2019-10-07 11:00 04- 2019/ 2020
BID WCGHSC0098/2019: For the provision of non-perishable grocery items (dry goods) to all institutions under the control of the Department of Health, Western Cape Government, for a three year period. 2019-10-11 11:00 WCGHSC0098/ 2019
Appointment of IT Security Services for Three(3) Years Period 2019-10-11 11:00 BSA/ 002/ 2019
The AgriSETA wishes to appoint service providers who are registered on CSD to provide Travel Management Service to Agriseta for a duration of 36 months 2019-10-14 11:00 AGRISETA/ 2019/ RFP/ 04
Request for Proposals to procure the laboratory Information Management System. 2019-10-15 11:00 ARC/ 12/ 09/ 19
Request for Proposals to procure the Security Services Nationally for a period of three years. 2019-10-16 11:00 ARC/ 10/ 09/ 19
Provision of food items [perishables and non – perishables] to feeding schools within Uthuekela District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for a three (3) year contract period (with an option to extend contract period for a further two (2) years) 2019-10-29 11:00 ZNB 1596 - 1754 E/ 2019/ 2020
An Expression of Interest (EOI) : The Apointment of Qualified Registered Built Environment Experts to Serve As Assessors and Evaluators of Innovativeand Nonstandardised Products And Systems for to Agrément South Africa for a Period of 36 Months. 2019-10-14 16:00 EOI 01/ 2019
Provision of food items [perishables and non – perishables] to feeding schools within Zululand District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for a three (3) year contract period (with an option to extend contract period for a further two (2) years) 2019-10-24 11:00 ZNB 1755 - 1968 E/ 2019/ 2020
Provision of Specially Modified Career Bus Maintenance and Driver Services 2019-10-03 12:00 RFP002/ 2019
Supply and Delivery 90 x 16x32 Tent PVC Complete and 90 x 16x16 Tent PVC Complete for Joint operational Headquarters. 2019-10-21 11:00 CPSC- B- OM- 005- 2019
The Provision of a Comprehensive Cleaning Service for Various Areas Of Groote Schuur Hospital Including Consumables, Equipment & Labour, for a two (2) year Period, with an Option to Extend the Contract for an Additional Year. 2019-10-25 11:00 GSHPT45/ 2019


2 items that determine tender pricing

Article by Werner van Rooyen

31 January 2019

Many bidders that respond to tenders struggle when it comes to calculating a price for a specific tender. One of the reasons for this is that a large number of Small Business Owners are usually new to the tender process and therefore they lack the necessary experience to price their bids correctly.

Without getting into the fundamentals of accounting there are two basic items that determine your... Read More

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