The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Lease of the Remainder of Portion 22 of the Farm Duvenhageskraal No 689 – LS 2018-05-24 14:00 N001- 026- N- P- 12031
Appointment of a service provider to render debt collection & tracing services for the deeds registration trading account and Agricultural Land Holding account within the Department of rural development and land reform for a period of 36 months. 2018-05-14 11:00 DRDLR (CRD- 01) 2018/ 19
Two (02) Truck: Tip: 11001 - 13000kg 2018-05-23 11:00 S019/ 18
Purchase of the Remainder of Portion 88 (portion of Portion 58) 2018-05-24 14:00 N004- 010- N- P- 1078
Town Planning Services Land Port of Entry Lebombo: Conduct Site Clearance and develop structure plan for Lebombo Port of Entry. 2018-05-14 11:00 H18/ 001 IA
Invitation of bids for the appointment of a service provider to design and implement Integrated Enterprise Information System. Phase 1 of 3: implementation of information communication technology strategy and public service corporate governance of ICT policy framework for a period of 6 months. 2018-05-08 11:00 DMR/ 002/ 2018/ 19
Invitation of bids for the appointment of a service provider to provide Employee Assistant Programme in the Department of Mineral Resources for a period of 36 Months. 2018-05-11 11:00 DMR/ 001/ 2018/ 19
Terms of reference for the appointment of independent auditors to support The Capacity and Compliance Assessment Panel in the assessment of Municipalities for Accreditation for a period of two years. 2018-05-14 11:00 BID VA49/ 595
For the appointment of service providers to provide nursing agency personnel to all Hospitals/intuitions under the control of the Western Cape Government Health and Sivuyile 1 and 2 residential facilities under the control of the Western Cape Government Social Development for a two year period. 2018-05-22 11:00 WCGHSC0081/ 2018
Lease of the Remainder of Portion 112 (ptn of Ptn 46) of the Farm Hartebeestfontein No 45 – JQ 2018-05-24 11:00 N004- 010- N- P- 13326
Provision of Security Services at DC 43 Offices Cost Centre Ixopo and Area Offices, RTI Ixopo, Ixopo Compound Area Office RTI Umzimkhulu, Umzimkhulu Compound Area Office Kokstad, RTI Kokstad, Area Office Underberg, Underberg Compound (Gowerford.) 2018-05-18 11:00 ZNB 1354/ 17 T
Appointment of a service provider to render cleaning and hygiene services for the Department of Rural Development and Land Reform -Mpumalanga Deeds Registry for a period of 24 months 2018-05-14 11:00 DRDLR (CRD- 02) 2018/ 19
Terms of reference for Standard design of a big Material Recovery Facility (MRF) processing mixed recyclable waste with a Through put capacity of 1200 – 1500 tons per month and a standard design of a small MRF processing mixed recyclable waste with a throughput capacity of 300 – 500 tons per month). 2018-05-11 11:00 Q- 112- 18- 19
Appointment of a Service Provider(S) to Supply and Deliver Newspapers for a specific term period of thirty six (36) months 2018-05-11 11:00 5/ 2/ 2/ 1- RDLR 0001(2018/ 2019)
Two year pest control services at the Dundee Regional Laundry 2018-05-02 11:00 01/ 2018/ 19
The appointment of a service provider to provide consultancy services to persons with special needs to allow compliance with the Environmental Impact Assessment Regulations. 2018-05-14 11:00 E 1444
King Williams Town & Surrounding Area: Term Contract for Operation & Maintenance of Water Care Facilities 2018-05-22 11:00 PET10/ 2018
Tsitsikama & Surrounding Area: Term Contract for Operation & Maintenance of Water Care Facilities 2018-05-22 11:00 PET09/ 2018
Invitation of bids for the appointment of a panel of service providers to assist the Department of Energy (DOE) with the production of strategic plans, annual performance plans and annual reports for a period of three (03) years. 2018-05-11 11:00 2018-05-11 at 11:00
Port Elizabeth & Surrounding Area: Term Contract for Operation & Maintenance Of Water Care Facilities. 2018-05-22 11:00 PET07/ 2018

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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