The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Appointment of a service provider for installation of flags and flagpoles as part of phase five of flag in every school project for the 2018/2019 financial year. 2018-07-13 11:00 DAC 07/ 18- 19
Supply and Delivery of Four (04) x Fully Integrated Slit Lamps for 1 Military Hospital. 2018-07-25 11:00 CPSC- B- M- 029- 2018
Supply,Delivery and Maintenance of Fifteen (15) x Trauma Stretchers for 1 Military Hospital 2018-07-30 11:00 CPSC- B- M- 028- 2018
Appointment of a service provider to curate and manage South Africa’s participation in the 58th International Art Exhibition in Venice from 11 May 2019 to 24 November 2019. 2018-08-03 11:00 DAC 08/ 18- 19
ARC requires the design, supply, delivery, installation and commissioning of a Disposable Vaccine Production System which, includes amongst others, the design of the process flow, equipment and disposable bags. 2018-07-23 11:00 ARC/ 31/ 10/ 17
Appointment of a service provider to implement a SANS 1734 Anti-Bribery Management within CIDB and conformity assessment. 2018-07-23 11:00 RFB20001
Invitation to service providers to submit proposals for the appointment of a travel agency (s) to render travel, accommodation, conference and venue hire management services to the Companies and Intellectual Property Commission (CIPC). 2018-07-27 11:00 CIPC BID NUMBER: 03/ 2018/ 2019
1 Unit - Tunnel Dishwashing Machine With Drier Unit With Inlet and Outlet Tables, and Dosing Unit for Chemicals - 1080 X 715 X 1535 X 10mm - Install, Connect Plumbing and Electric Wiring. (Specification Attached on the Documents) 2018-07-04 11:00 190/ 18
Invitation to bidders to submit proposals to perform cosourced internal audit services including IT audit for a period of thirty six (36) months. 2018-07-24 11:00 CIPC BID NUMBER: 04/ 2018/ 2019
Supply of forty Three (43) 4-Section Hydraulic Hospital Beds for Ward C1d East at Tygerberg Hospital 2018-07-20 11:00 TBH 209/ 2018
The BANKSETA is seeking to appoint a suitably experienced Service Provider /s who is/are located in South Africa to facilitate Career Guidance Workshops for Life Orientation Teachers/Educators across provinces to be agreed upon with the BANKSETA 2018-07-13 11:00 BS/ 2017/ RFB064
Request for Proposals to appoint a service provider to render a security guarding services in Western Cape and Port Elizabeth for a period of 16 months. 2018-07-23 11:00 ARC/ 03/ 06/ 18
Procurement, Deployment, Support, Maintenance and Training of a Next Generation Firewall, Web Application Firewall and Next Generation Internal Local Firewall Solution for Department of Social Development (DSD) for a period of 3 years 2018-07-10 11:00 RFB 1761/ 2017
The innovation Hub Management Company (SOC) invites potential services providers to submit bids for Cleaning Services. 2018-07-16 11:00 TIH/ 2018/ 03
Bloemfontein High Court: Rendering of cleaning services for a period of 24 months. 2018-07-17 11:00 BL18/ 014
Supply and delivery of Safes, Pistol, Domestic, Wall Mounted B1 to the South African Police Service for a period of two (2) years 2018-07-13 11:00 19/ 1/ 9/ 1/ 166 TD (17)
Rendering of Cleaning and Hygiene services for a period of three years at Lephalale Office. 2018-07-19 11:00 LLIMP18- 2018
Rendering of cleaning and hygiene services for a period of three years at Phalaborwa office. 2018-07-19 11:00 LLIMP21- 2018
Appointment of Service Providers for the Maintenance of Three Thousand Delivered Shova Kalula Bicycles in the Following Two Provincial Clusters: Cluster One; 1500 Bicycles In Estern Cape and Kwa-Zulu Natal and Cluster Two; 1500 Bicycles In Limpopo and North West 2018-07-13 11:00 DOT/ 03/ 2018/ PT/ 01/ 02
Internal Audit Services 2018-07-20 11:00 Internal audit/ FPM/ 06- 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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