The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Clearing of Municipal and Private erven for a contract period ending 30 June 2021. 2018-04-26 12:00 SC 1853/2018
Provision of Multi-Functional Office Machines for a contract period ending 30 June 2021. 2018-04-26 12:00 SC 1870/2018
Provision of Hygiene Services for a contract period ending 30 June 2021. 2018-04-26 12:00 SC 1871/2018
Completion of Qumbu Town Hall and Municupal Offices. 2018-05-02 12:00 CQTHMO-EQ-MLM 2017/18
The Zululand District Municipality hereby invites all suitable qualified service providers to assist the Municipality with the provision of advertising support services for a period of at least three (3) years. 2018-04-30 12:00 ZDM 062/2017
Invitation to submit proposals for establishment of a panel of professional service providers (PSP) to render professional multi-disciplinary services covering: Built-environment infrastructure projects for a period of three(3) years as and when required. 2018-05-04 12:00 T/2018/03/13/TECH/CONS
Supply and delivery of transmission poles for the period of 36 months. 2018-05-04 12:00 T208/03/08/SDTP
Supply and delivery of cables and conductors for the period of 36 months. 2018-05-04 12:00 T2018/03/08/SDCC
Supply and delivery of tapered poles for the period of 36 months. 2018-05-04 12:00 T2018/03/08/SDTPO
Supply and delivery of street lighting fittings for the period of 36 months. 2018-05-04 12:00 T2018/03/08/SDSLF
Supply and delivery of led fitting for the period of 36 months. 2018-05-04 12:00 T2018/03/08/SDLF
Supply and delivery of transformers for the period of 36 months. 2018-05-04 12:00 T2018/03/08/SDTR
Supply and delivery of ring main units for the period of 36 months. 2018-05-04 12:00 T2018/03/08/SDRMU
Airbourne Geophysical Investigations (airbourne TDEM, Magnetics and Gravity) along the new N2 Wild Coast Road corridor between Port St. Johns and Port Edward. 2018-05-04 14:00 NRA N.002-200-2016/3D-GP2
Re advert: Unblocking, clearing and cleaning and maintaining bulk sewers in Rustenburg, to sustain a free flow in all bulk sewers: 3 year contract. 2018-05-11 10:00 RWST 2018/03
Supply and delivery of transmission poles for the period of 36 months. 2018-05-04 12:00 T208/03/08/SDTP
Reseller phase for the provision of servers, storage, related equipment and services to government for a period of three (03) years. 2018-05-11 11:00 RFB 2013/2017
Rendering of security services for a period of three years. 2018-05-04 11:00 LLIMP13- 2018
Rendering of cleaning and hygiene services for a period of three years. 2018-05-04 11:00 LLIMP14- 2018
Rendering of cleaning and hygiene services for a period of three years. 2018-05-04 01:00 LLIMP16- 2018

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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