The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Boiler and Auxiliary Plant Washing Services During Outages on an as and wen required basis over a 5 year Period at Matla. 2018-07-30 10:00 MPGXC004853R
3 Year SAP basis support for Denel's system (Technical Support). 2018-07-25 12:00 DEN409/12/08/2018
Construction of Makgwabe to Mphane Access Road Phase 2. 2018-07-27 12:00 MIG/LP/1980/R/15/19
The provision of meteorological Services. 2018-07-31 10:00 KBG1850 - R1
Dismantling and construction of 33 and 132 KV Overhead power lines and optical ground wire within Msunduzi Municipal Electrical Network. 2018-07-27 12:00 CONTRACT No. SCM 1R OF 17/18
Provision of procurement services. 2018-07-31 10:00 MPGXC005163
Supply and Delivery of Street Light Fittings 2018-07-16 11:00 INFRA/CEE15/2017
Hosting of Local Economic Development Summit 2018. 2018-07-23 11:00 DEV/LED01/2017
Refurbish of boardroom table and office desk at Athlone Subcouncil Offices. 2018-07-20 12:00 SK11900004
Fleet Replacement 2018/2019 2018-07-23 11:00 INFRA/TSD01/2018
Dismantling of R-Tanks at the TM1 Terminal in Durban 2018-07-17 12:00 3342620-215C-716
3 year sap BW functional support for Denel's bw reporting system and BCS. 2018-07-25 11:00 DEN410/12/06/2018
Supply, delivery and erection of 15m tower at Estancia Substation in Mpumalanga Operating Unit 2018-07-18 10:00 PTATEN2413
Supply of pressure transducers and accompanying signal conditioning hardware for the measurement of pressure fluctuations in a low-pressure steam turbine. 2018-07-26 10:00 ERIC 0087
Supply, delivery and erection of 21m Tower at Jericho Substation in Mpumalanga Operating Unit 2018-07-18 10:00 PTATEN2414
Appointment of a panel of service providers for the supply, installation and commissioning of Heating, Ventilation and Air conditioning systems, including the manufacture and installation of ducting and associated ventilation controls or the repair and maintenance of existing systems on an “as and when required “ basis for a period of three ( 3 ) years. 2018-07-26 12:00 SENT/011/2018-19
Supply, delivery and erection of 21m Tower at Lebohang Substation at Mpumalanga Operating Unit 2018-07-18 10:00 PTATEN2415
Appointment of a service provider to maintain the current Traffic Authority Management System (TRAFMAN) of the Alfred Duma Local Municipality for period of three years. 2018-07-27 11:00 PS 12/2018
Request for Proposal for Construction of Additional Ablution Facilities at the International Arrivals. 2018-07-18 11:00 DIA79/2018
Provision of cleaning services at SABC Offices in Kimberley and Platfontein in Northern Cape for a period of three (3) years. 2018-07-27 12:00 RFP/LOG/2018/47


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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