The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

6 Key tender evaluation documents

By W van Rooyen

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.


Title Closing Date Tender No.
Construction of Indwe Feedlot 2019-01-18 16:00 ELM/5/12/2018T
Short term insurance 2019-01-21 12:00 226/2018
Provision for Travel Agency and Events Management Services 2019-01-21 12:00 ELM/7/12/2018T
Appointment of a panel of service providers to co-ordinate and fund-raise for all functions hosted by the Alfred Duma Local Municipality 2019-02-04 11:00 MO 01/2018
Supply and delivery of signage on an as and when required basis to PetroSA GTL Refinery, Mossel Bay 2019-02-04 12:00 CTT20938
Request for information [RFI] for the supply of an active freight wagon tracking solution 2019-02-05 10:00 HOAC-HO-28846
Supply and delivery of adhesives on an as and when required basis to PetroSA GTLR in Mossel Bay (call of contract) 2019-02-07 12:00 CTT0000020950
Supply and delivery of cutting and grinding materials on an as and when required basis to PetroSA GTL Refinery, Mossel Bay (call-of contract) 2019-02-07 12:00 CTT0000020951
Invitation to prospective service providers to apply to be included in the supplier database of the NECSA Learning Academy 2019-02-15 11:00 RFI 0006
Construction of Water Infrastructure in Juno Village and Fairlie Village – Phase I 2019-01-25 10:00 PM107/2018
Construction of Water Infrastructure in Kordon Village – Phase I 2019-01-25 10:00 PM108/2018
Construction of Water Infrastructure in Mahoai Village and Ceres Village – Phase I 2019-01-25 10:00 PM111/2018
Appointment of a Service Provider to Supply and Deliver Game Fence 2019-01-28 10:00 PM101/2018
Appointment of Service Provider to Conduct Biological (Fauna) Asset Count for Period of Three (03) Years 2019-01-28 10:00 PM99/2018
Appointment of Service Provider to Perform Valuation Count and Value (For Kroondraai Forest) for a Period of Three (03) Years 2019-01-28 10:00 PM100/2018
Supply and Delivery of Multi – Purpose Branches (Re-Advert) 2019-01-30 10:00 PM61/2018
Appointment of Two Service Provider for the Supply and Delivery of LED Lights for the Period of Three (03) Years 2019-01-31 10:00 PM103/2018
Supply and Delivery of Water Pipe Clamps for a Period of Three (03) Years 2019-01-31 10:00 PM105/2018
Appointment of a Service provider for the Provision and Installation of Traffic Lights and Signs and Associated Road Works (Multi Year 2018/19-2019/20) 2019-02-01 10:00 PM67/2018
Moletjie Rural Sanitation (Makibelo Village) 2019-02-01 10:00 PM110/2018


10 Features of a good Joint Venture Agreement

By W van Rooyen

A Joint Ventures is a good business idea to compete for tenders if one does not have all the necessary expertise that are required from a specific tender. The thing to remember though is that you must have a solid Joint Venture Agreement in place for your Joint Venture. A good, rock solid Joint Venture Agreement will protect the participants to the Joint Venture.

 Here are 10 features that any good Joint Venture Agreement... Read More

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