Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Supply: Recreational items 2017-09-20 12:00 R051800265
Provision of Laundry and Related Services at Nelson Mandela Central Hospital and Mthatha Regional Hospital, Eastern Cape for a period of 18 months 2017-10-24 11:00 SCMU3-16/17-0159-HO
Supply: Hardware items 2017-09-21 12:00 R051800267
Limpopo and Thohoyandou Security Services 2017-10-24 12:00 RFP/RIS/2017/34
Provide Training in Social Media 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/023
Manufacture and supply of estimated quantities of distribution class surge arresters on an “as and when” required basis for distribution division. 2017-10-26 10:00 CORP4142
Supply: Recreational items 2017-09-20 12:00 R051800266
Construction of Saul Mkhizeville Bus and Taxi Route 2017-10-26 12:00 MKHO008/2017/18
Provide Training in Stakeholder Relations 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/024
Supply: 3 each x 450mm sluice gate gate valve with frame 2017-09-22 14:00 A021800374
Provision of Physical Security Services at SABC Mpumalanga for a period of three years 2017-10-26 12:00 RFP/RIS/2017/33
Supply: Engineering materials 2017-09-20 14:00 A021800394
Pool of Contractors for Civil, Buildings, Works/Services in Graeter Tzaneen Municipality 2017-10-27 12:00 SCMU 15/2017
Provide Training in Sub Editing and Proof Reading 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/025
Supply: 10 each x 25 kg bags road marking beads coated 2017-09-20 14:00 A021800397
Construction of the Rustplaas 1ml/Day Wastewater Treatment Works 2017-11-01 12:00 MKHO14/2017/18
Construction of the Rustplaas Sewer Reticulation Network 2017-11-01 12:00 MKHO15/2017/18
Supply: reinforced rubber sheets 2017-09-20 14:00 A021800396
Sale of Residential Erf. 3702 in Oak Street Railton, Swellendam 2017-11-03 12:00 SMT10/17/18
Provide Training in Crisis Communications 2017-09-22 16:00 ENQUIRY NUMBER: 2017-18/026

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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