The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Request to Supply, Install, Configure and Commission of a transparent LED panel solution including content management for the Durban ICC with three (3) years maintenance and support. 2018-05-14 11:00 RFB 1729/ 2018
Nkomazi Magistrate Court: Cleaning Services for the period of twelve months with an option to renew for another twelve months, measuring 3656 Square Meters 2018-05-11 11:00 NST18/ 009
Request for Information for a Visitors WIFI Access solution at National Parks. 2018-05-18 11:00 GNP- 005- 18
Appointment of service provider to supply and maintenance of a converged voice, video, and Data MPLS network. 2018-05-18 11:00 sefa: 20/ IT/ 2018
Kwamhlanga Magistrate Court: Cleaning Services for the period of twelve months with an option to renew for another twelve months, measuring 3212.58 Square Meters 2018-05-11 11:00 NST18/ 012
Mbibana Magistrate Court: Cleaning Services for the period of twelve months with an option to renew for another twelve months, Measuring 2834 Square Meters. 2018-05-11 11:00 NST18/ 010
Appointment of a panel of external legal attorneys for Small Enterprise Finance Agency (SEFA) for period of three (3) years. 2018-05-18 11:00 sefa: 21/ LEG/ 2018
Repairs and maintenance services of boilers and steam liners - National Health Laboratory Service (NHLS) – Coporate Head Office – Sandringham, for a period of Three (03) Years 2018-05-24 11:00 RFB012/ 18- 19
Repairs and maintenance services of transformers and switchgears - National Health Laboratory Service (NHLS) – Sandringham, Braamfortein and Charlotte Maxeke Campuses for a period of Three (03) Years 2018-05-25 11:00 RFB011/ 18- 19
Upgrade of chiller plant & HVAC systems 2018-05-21 12:00 MTK 01/ 2018
Mkobola Magistrate Court: Gardening Services for the Period of twelve months with an option to renew for another twelve months, measuring 4041 Square Meters 2018-05-11 11:00 NST18/ 014
Request for Tender for the Provision of Water and Sanitation Services to Ohlongeni (EMIS No. 243275) Senior Primary School in Ugu District, KwaZulu-Natal 2018-05-14 12:00 CDC/ 518/ 17
The Safety and Security Sector Education and Training Authority (SASSETA) invites constituent members operating in the safety and security sector to submit applications for Discretionary Grants for the 2nd funding window for the 2018/2019 financial year. 2018-05-14 12:00 RFP/ SASSETA/ 181901
Provision of Security Services for a period of (3) three years 2018-05-11 12:00 UMALUSI (18- 19) T0002
Appointment of a Travel Management Service for the South African Tourism. 2018-05-10 12:00 SAT 127/ 18
Appointment of Panel of Attorneys for PSETA. 2018-05-22 11:00 LPA/ PSETA/ 2018- 04
Provision of Internal Audit Services to the South African Qualifications Authority (SAQA) 2018-05-10 11:00 SAQA 0002/ 18 DFA
Appointment of a reputable service provider for the implementation and support of SharePoint 2016 services at the NRCS for a period of 24 (twenty-four) months. 2018-05-14 11:00 NRCS 004- 2017/ 2018
Appointment of grocery service providers to supply grocery for the HSRC cafeteria for a period of two (2) years. 2018-05-03 11:00 HSRC/ 02/ 2018/ 19
Appointment of a Service Provider to Provide Travel Management Services to Eastern Cape Office of the Premier for the period of 36 months with an option to extend for 12 months 2018-05-09 11:00 SCMU1- 18/ 19- 0001

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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