Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Replacement Contract: External maintenance and Landscape at L.A. Building, Ulundi 2017-10-20 11:00 ZNTU 02155 W
Supply: Lymphoedema intermittent pneumatic compression system (spec no. E41) 2017-10-03 11:00 ZNQ NO.1605/ 06/ 17
Supply: 100% sodium carboxymethylcellulose (NaCMC) Fibrous hydrocolloid dressing containing Ionic silver with surfactant(Benzethonium chloride) and chelating agent (EDTA) 20x30cm 2017-10-03 11:00 ZNQ NO.1683/ 07/ 17
JAN KEMPDORP: 93 AMMO DEPOT: Sealing of roofs at ammunition depot 2017-10-13 11:00 KM11/ 17
Supply: Portable spirometer handheld with built-in screen and thermal printer and pc software( as per spec). 2017-10-03 11:00 ZNQ NO.1657/ 06/ 17
KIMBERLEY SANDF: Repair and renovations to MP offices. 2017-10-13 11:00 KM12/ 17
Pretoria: Department of Defence: Joint Support Base (JSB) Garrisson Finance Office: Refurbishment 2017-10-17 11:00 Pt17/ 026
Supply: Heavy duty stainless steel tea trolley (as per spec) 2017-10-03 11:00 ZNQ NO.2513/ 08/ 17
Invitation to developers who own land to register on the department’s database of affordable residential developers to develop, at risk, fully bonded affordable houses, on their privately-owned suitably-located serviced land in various Urban areas of Kwa-Zulu Natal for qualifying beneficiaries of government’s finance linked individual subsidy program [FLISP], for a period not exceeding 36 months. 2017-10-20 11:00 ZNB15/ 2017/ 18HSE
Supply: C-mac stand (as per spec) 2017-10-03 11:00 ZNQ NO.2388/ 07/ 17
Supply: Adult/ Paediatric electronic platform scale with height measurement, capacity 150-200kg gradation 100G ( as per spec) 2017-10-03 11:00 ZNQ NO.2315/ 08/ 17
Strip, quote & repair heat pumps at the kitchen x 1 CIDB:1ME 2017-10-03 11:00 ZNQ 242/ 201718
Supply: Loop PDS polydioxanone - 1 loop 1/2 circle taper point ctx 48mm 240cm violet 2017-10-03 11:00 ZNQ NO.2380/ 08/ 17
Supply: Woundset foam port medium genadyne xlr8 plus wound vacuum system code GE5-EPFMO7/400 2017-10-03 11:00 ZNQ NO.2047/ 07/ 17
Supply: Non adhesive 3 layer foam dressing with outer polyurethane film and absorbant hydropholic core 20cm x 20cm 2017-10-03 11:00 ZNQ NO.2504/ 08/ 17
Supply: Thin hydrocolloid with gelatin, pectin and carboxymethycellulose for use with endotracheal tubes 5x20cm 2017-10-03 11:00 ZNQ NO.2043/ 07/ 17
Supply: Hyrodconductive wound dressing that can be layered 20x20cm Quantity: 20 boxes (10 per box) 2017-10-03 11:00 ZNQ NO.2040/ 07/ 17
Supply: Plumbing tools. N.b detailed specification is attached on the document. 2017-10-06 11:00 ZNQ 0182 2017/ 18
Supply: 10 units blender oxygen /medical air 2017-10-03 11:00 ZNQ 800/ 17/ 18
Supply: Plumbing material. N.b detailed specification is attached on the document. 2017-10-06 11:00 ZNQ 0181 2017/ 18

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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