The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

The 8 steps in the Tender Adjudication process

By W van Rooyen

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

31 January 2019

There are many reasons why your tender response might fail. Here are 6 reasons why tender responses usually fail:

6 Key tender evaluation documents

By W van Rooyen

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Water and sanitation programme phase 2 at Vukanimazulu SS/ Sibiyangankomo P. School, Pongola. 2019-08-13 11:00 ZNTU 03961 W
Appointment of a suitable service provider to conduct gardening services at the Irene Weather Office, for a period of three (3) years 2019-08-02 11:00 SAWS- 205/ 19
Appointment of a suitable service provider to perform continuous general building maintenance at the SAWS Head Office – Eco Park Centurion and Irene Weather Office, for a period of three (3) years. 2019-08-02 11:00 SAWS- 206/ 19
Appointment of a service provider to operationalize SAWS Talent Management Framework including development of the career pathing architecture and implementation of succession planning 2019-08-02 11:00 SAWS- 204/ 19
Hire of office accommodation for the Department of Agriculture and Rural Development: Edumbe: A lettable area sufficient to accommodate 490 m2 of assignable space plus 15 undercover, 8 open bays and 6 lock up and 1 parking is for disabled. 2019-08-13 11:00 ZNT 7833 W
Water and sanitation programme phase 2 at Zungwini PS/ Mqwabe PS, Ndabambi Combined School. Vryheid. 2019-08-13 11:00 ZNTU 01990 W
Appointment a service provider to conduct employee climate and culture survey 2019-08-02 11:00 SAWS- 194/ 19
ZNT 02981W: KZN: Department of Health: iLembe District: Stanger: EMRS: Proposed Hire Of Office Accommodation (232m2), seventeen (17) Undercover Parking Bays,Thirteen (13) Open Parking Bays, One (01) Disabled Person Parking Bays and One (01) Wash Bay for (05) years. 2019-08-12 11:00 ZNT 02981W
Appointment of a Service Provider to Conduct Background Screening For Nominated Candidates Prior to Appointment for a period of three (3) Years 2019-08-02 11:00 SASSA: 11- 19- HCM
Maintenance and Support of SAQA Local Area Network (LAN) and Wide Area Network (WAN) Security services including new installations for a period of three (3) years 2019-08-01 11:00 SAQA 0005/ 19 IT
Maintenance and repair of Heating, Ventilation, Air- Conditioning (HVAC) infrastructure of the South African Qualifications Authority (SAQA) building, including new installations for a period of five (5) years 2019-08-01 11:00 SAQA 0004/ 19 DFA
Maintenance and support of SAGE 300 ERP (ACCPAC) including new installations, upgrade, training and development to the South African Qualifications Authority (SAQA) for a period of three (3) years 2019-08-01 11:00 SAQA 0003/ 19 DFA
The provision of media buying for power alert 2019-08-13 10:00 CORP 4842
Appointment of a grade 6GB CIDB registered contractor for the construction of a skills development centre in Paulpietersburg (Dumbe). 2019-08-06 11:00 BID REFERENCES: PROC T564
ZNT 02980W: KZN: Department of Health: iLembe District: Stanger: EMRS: Proposed Hire of Office Accommodation 470m2 nineteen (19) Undercover Parking Bay,Thirteen (13) open parking bay, one (01) Disabled person parking Bays and one (01) Wash Bay for five (05) years. 2019-08-12 11:00 ZNT 02980W
Pofadder Magistrate Court: Provisioning of gardening services for 36 months. 2019-08-02 11:00 PF41/ 2019
East London: Duncan Village: New Office Office Accommodation For SASSA: Local Office: For A Period Of Five Years. 2019-08-06 11:00 LSPE06/2019
Keimoes Magistrate Court: Provisioning of cleaning services for 36 months. 2019-08-02 11:00 PF26/ 2019
Kenhardt Magistrate Court: Provisioning of cleaning services for 36 months. 2019-08-02 11:00 PF22/ 2019
Bidders are to render security services at Department Of Employment Services in Mbombela L/C and Malelane L/C for a period 36 months. 2019-08-08 11:00 LMP 02/ 2019


Tender Training

By Werner van Rooyen

31 January 2019

People often ask me how I know so much about tenders and the completing of tender documents. The answer is easy; training. I believe that we must always try to train as much as possible. The more training you will do the better you will get at responding to a tender. Gary Player, one of South Africa’s best golfers of all time, used to say: “The more I practice, the luckier I get.”

That is the whole point of training. The... Read More

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