The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

The 8 steps in the Tender Adjudication process

By W van Rooyen

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

31 January 2019

There are many reasons why your tender response might fail. Here are 6 reasons why tender responses usually fail:

6 Key tender evaluation documents

By W van Rooyen

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Pension Fund and Health Care Administrator 2019-08-20 11:00 RFT02 2019_20
The Financial Intelligence Centre request for proposals from service providers to supply, support ,repair and maintenance of a managed multifunctional and desktop printing solution for a period of three (3) years on rental/lease basis 2019-08-02 11:00 FIC/ RFB/ PRINTERS/ 004/ 2019/ 20
Appointment of a service provider to render Market Research services for ECSA. 2019-07-29 12:00 ECSA/ RFP05/ 2019
Procurement of a Service Provider to Implement Disaster Recovery Plan for a period of Three Years 2019-08-13 12:00 TMDM/MM/ DISASTER RECOVERY/01/07/2019
The Development and Institutionalisation of the KZN Infrastructure Programme Management Unit for the implementation of the KZN Provincial Infrastructure Master Plan 2019-08-13 11:00 ZNT 1/ 19/ 20
Procurement of Internet Service Provider for a period of Three Years 2019-08-13 12:00 TMDM/MM/ INTERNET/01/07/2019
The KZN Department of Public Works (KZN DPW) invites proposals from suitably qualified service providers with experience in ICT Systems, Business Process Re-engineering, Solutions Development, System Customisation, Systems Integration, System Implementation, and knowledge and experience of the Archibus System to enter into a Service Agreement for a period of thirty six (36) months with the Department to complete the customisation and implementation of the current Archibus Solution whilst providing support for implemented modules of the solution. 2019-08-13 11:00 ZNT 3/ 19/ 20
Pretoria: DPW: Replacement of Existing Perimeter Fence, Portion 25 of the farm Rietfontein 32 Jr: Occupational Health and Safety Agent 2019-08-13 11:00 PT19/ 012
The Department of Public Enterprises Invites Services Providers to Submit a Proposal to Conduct and Impact Assessment Study of the Corporatisation of The National Ports Authority on Transnet Soc Limited and Its Operating Divisions 2019-08-12 11:00 DPE 4/ 2019- 2020
Procurement of Hygiene Management Services for a period of Three Years 2019-08-13 12:00 TMDM/CORP/ HYGIENE/01/07/ 2019
Internet Connectivity 2019-08-05 11:00 ELRC 19/20-T01
Request for proposals to evaluate the effectiveness of current trade policy measures in the chemical sector and develop a proposal of tariff amendments and trade policy measures to support growth of the sector 2019-07-30 12:00 T26/07/19
Request to conduct a study to develop a framework to phase in local content in the construction sector codes 2019-08-05 12:00 T29/07/19
Request to conduct research on the economic overview of the South African Leisure and Commercial Marine Market 2019-07-29 12:00 T28/07/19
Terms of Reference for the Appointment of a Suitable Service Provider to Supply of Electronic Databases on a Subscription Basis to the Department of Higher Education and Training Library. 2019-08-02 11:00 DHET002S00564
Tenders are invited from tenderers for the provision of the SAP support services. 2019-08-13 12:00 RFPO-0009-2019
Framework contract for the design, supply and installation of high mast lighting on the sport fields and official multi-coded hard courts on campuses of the Sol Plaatje University Campuses 2019-08-15 12:00 PPID/015
Provision of Outsourced Internal Audit Services for a period of three (03) years 2019-08-15 14:00 REF: MPL5/3/1
MPL Server infrastructure upgrade 2019-08-15 14:00 REF: MPL 9/2/1
Rental of Hygiene Equipment for a period of three years with an option to renew for 24 months 2019-08-15 14:00 REF: MPL 2/6/3/8/1


Tender Training

By Werner van Rooyen

31 January 2019

People often ask me how I know so much about tenders and the completing of tender documents. The answer is easy; training. I believe that we must always try to train as much as possible. The more training you will do the better you will get at responding to a tender. Gary Player, one of South Africa’s best golfers of all time, used to say: “The more I practice, the luckier I get.”

That is the whole point of training. The... Read More

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