The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

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Title Closing Date Tender No.
Western Cape: DOD: Saldanha Military Academy: replace fire alarm system Appointment of : Mechanical Engineer 2018-11-09 11:00 CPTC003/ 18
Storage container 60lt. 2018-10-30 11:00 PSH 958/ 1819
Appointment of a service provider(s) for the provisioning of routine (preventative) and breakdown maintenance of medium capacity cyanoacrylate fuming cabinets, bench top discharge cartridge case fingerprint enhancement systems, bench mounted class 1 laser viewing boxes, small capacity desktop fingerprint development cabinets and shoe impression tyre track systems: Division: Forensic services for a period of three (3) years. 2018-11-20 11:00 19/ 1/ 9/ 1/ 144TP (17)
The appointment of a service provider to outsource the management, operating and maintenance services of three Messerschmitt-Bolkow-Blohm Bo 105 helicopters to be used by the department of environmental affairs for fire-fighting duties; planning and mapping work; anti-poaching work; surveillance; search and rescue; monitoring and evaluation; compliance and enforcement; Advocacy and extension services; and the taking of teams to inaccessible areas for the control of invasive species. 2018-11-09 10:00 E 1481
Establishment of the Ekurhuleni Construction Eco-system and Multipurpose centre, The Ekurhuleni PoP Up Centre 2018-11-15 11:00 GEP004/ Popupcentre/ 18
Provision for three (03) panel of travel management services. 2018-11-09 11:00 Ingwe/ 03/ 2018
Request for quotation: installation and internet telephony communications system. 2018-10-26 11:00 RFQ: NSF
King Williams Town Magistrates Court: Security Measures and Airconditioning. 2018-12-04 11:00 PE21/ 2018
The appointment of a service provider to develop a national buffering mechanism policy for world heritage sites in South Africa for the period of eight (8) months. 2018-11-09 11:00 E1482
SAPS: Mbekweni Police Station: Construction of Ablution Facilities 2018-11-09 11:00 CPT1012/ 18
Request for proposals to appoint a service provider to render psychosocial support to identified learners in the Frances Baard District for a period of 36 months for Northern Cape Department of Education. 2018-11-09 11:00 NC/ DE/ 003/ 2018- 2019
Pretoria: Service, Repairs and Maintenance of Air Conditioners at Department of Home Affairs New Cooperation Building for period of 24 months 2018-11-20 11:00 PT18/ 035
Cleaning brush 420mm x 5mm (instruments) 2018-10-30 11:00 PSH 859/ 1819
Pretoria: Service, Repairs and Maintenance of Air Conditioners at SANDF Blenny building for period of 24 months 2018-11-20 11:00 PT18/ 037
Pretoria: Service, Repairs and Maintenance of Air Conditioners at Thaba Tshwane 1 Military Hospital for period of 24 months 2018-11-20 11:00 PT18/ 036
Pretoria: SAPS: Repairs and maintenance of roof and stabilizing of foundation for Salvokop Radio Tech Unit Official Quarters 2018-11-20 11:00 PT18/ 034
Midlands Region: Department of Public Works: Regional Office Extension of the Existing Parking Area Contract Period : Six (06) Calendar Months. 2018-11-19 11:00 ZNTL 03930 W
NDPW: Repairs and replacement of all types of roofs, waterproofing, roof tiling, building works, facia, barge, ceilings and bird proofing for all Clients within the jurisdiction of the JHB Regional Office for a period of 24 months. 2018-11-13 11:00 JHB.18/ 18
Biliblanket pads for neonates and premature babies. 2018-10-30 11:00 PSH 877/ 1819
KIMBERLEY AREA B: Service, repair and maintain all kitchen equipment for 24 months. 2018-11-09 11:00 KIM- 0718- 107087

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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