The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

Pages

Title Closing Date Tender No.
Calibration of electrical instruments 2019-01-29 10:00 WRAC/KBC/28149
Appointment of a Service Provider to Supply and Deliver Nonflush Chemical Toilets to Various Areas in Theewaterskloof Municipal Area On an Ad-Hoc Basis for the Period From January 2019 To June 2020 2019-01-18 12:00 DEV 09/2018/19
The provision of rigging resources to Koeberg Operating Unit 2019-01-29 10:00 KBG1874
Implementation of energy saving measures and initiatives for George Municipality: Replacement of Aircons, Heatpumps, 7 building lighting lamps. 2019-02-01 12:00 ENG040/2018
Supply and delivery of water filtration sand to Petrosa GTLR in Mossel Bay (call off contract) 2019-02-12 11:00 CTT20925
Supply and delivery of mineral slag sand and grit to PetroSA GTLR in Mossel Bay (call off contract) 2019-02-12 11:00 CTT20926
Requests proposals to perform the tasks on behalf of the entity to perform a revaluation of electrical infrastructure assets and owner occupied land and buildings. The appointment will be valid for twenty four (24) months. 2019-01-21 11:00 RFP 26/2018
Resin replacement 2019-02-07 10:00 MPGXC005240 R1
Supply and delivery of care kits for community health workers for Free State Department of Health 2019-02-08 11:00 DOH (FS) 13/2018/2019
Plumbing services 2019-02-14 10:00 MPGXC005431
Specification for security services at Maletswai One Stop Centre in the Joe Gqabi District for a period of 3 years 2019-02-04 11:00 SCMU4-18/19-0040
Appointment of service provider to provide security services at Chris Hani District – Melton Gardens Child and Youth Care Centre for the Department of Social Development, Eastern Cape for a period of three (3) years 2019-02-04 11:00 SCMU4-18/19-0041
Specification for security services at Umtata One Stop Centre in the OR Tambo District for a period of 3 years 2019-02-04 11:00 SCMU4-18/19-0039
Development of a Plan For Incorporating Biomimicry and Bio-Wise Principles Into Existing and Planned Projects 2018-12-21 12:30 SCM/RFQ/2019/032/EDP
Appointment of service provider to provide security services at Protea Child and Youth Care Centre for the Department of Social Development, Eastern Cape for a period of three (3) years 2019-02-04 11:00 SCMU4-18/19-0029
Appointment of service provider to provide security services at or Tambo District – Qumbu Child and Youth Care Centre for the Department of Social Development, Eastern Cape for a period of three (3) years 2019-02-04 11:00 SCMU4-18/19-0038
Appointment of a Panel Of Attoneys to Assist Sedibeng District Municipality with Legal Related Matters on an Ad Hoc Basis. 2019-01-08 12:00 8/2/1/2-2018
Appointment of service provider to provide security services at Buffalo City Metropolitan Municipality – Silver Crown Old Age Home for the Department of Social Development, Eastern Cape for a period of three (3) years 2019-02-04 11:00 SCMU4-18/19-0037
Provision of Short Term Insurance for the Period From 01 July 2019 to 30 June 2022 2019-01-18 12:00 FIN 01/2019/20
Consulting engineering services for the routine road maintenance of national route N2 section 8 km 80.08 to section 10 km 73.50 and national route R62 section 6 km 36.76 to section 8 km 2019-02-04 14:00 X.003-030-2019/1F

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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