Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Provision of Disaster Recovery (DR) Services, WAN Services, Cloud Services and Rack Rental 2017-10-13 11:00 GMA/ 007/ 17
Request for Qualification of the Tshwane Agroprocessing Hub O.B.O. Teda 2017-11-10 11:00 GT/ GIFA/ 122/ 2017
Provision of office space for lease for a period of 2 years with an option to extend for another 2 years 2017-10-17 11:00 Corp/ 2017/ 08
Appointment of a Qualified ICT Service Provider To Provide Or Develop a SETA Grant & Learner Management Integrated System (Sglmis) 2017-10-16 11:00 Corp/ 2017/ 09
Appointment of a panel of service providers to provide secretariat services for the period of three years to assist the MHSC when hosting events 2017-10-23 11:00 MHSC014/ 2017- 18
Appointment of a service provider to assist NERSA with media monitoring and analysis services for a period of two (2) years 2017-10-12 11:00 NERSA/ 1718/ CSM/ MMA/ BID009
Appointment of a Service Provider Conduct the Pilot Research Study on the Elements of Financial Costs and Economics of Disability for Children and Persons with Physical Disabilities in South Africa 2017-10-13 11:00 SD10/ 2017
Appointment of a service provider (s) to conduct forensic investigation on the Integrated Financial Management System (Ifms) Project. 2017-10-13 11:00 NT018- 2017
Appointment of a service provider to provide organisational capacity assessment to support PSETA strategy 2017-10-12 11:00 OD/ PSETA/ 2017- 09
Appointment of a Travel Management Company (Tmc) to Provide Travel Management Services to Robben Island Museum (Rim) for a period of thirty-six (36) months 2017-10-18 11:00 RIM FIN 01- 2017 / 2018
Request For Proposal: Corporate Travel Management Services 2017-10-30 14:00 RFP 2017/ 07
Virginia and Odendaalsrus Project Management Services to Conceptualise, Implement 2017-10-31 11:00 SADPMR03/ 2017/ 18
Job Grading, Remuneration Benchmark and Employee Engagement Services for Technology Innovation Agency. 2017-10-16 11:00 TIA013/ 2017
Appointment of an experienced service provider to provide Meeting management services for a 6 months period 2017-10-13 11:00 WRFQ CS 2017/ 001
Provision of personnel verification services on a 6 months contractual appointment. 2017-10-13 11:00 WRFQ PV 2017/ 002
Supply: 120 units of toner cartridge brother (TN 3290) (brother original) 2017-10-09 11:00 ZnqSN333/ 17gaz
Supply and deliver safety boots x 10 Pairs 2017-10-02 11:00 217/ 2017/ 18
Supply and delivery of Library Material 2017-10-24 11:00 19/ 1/ 9/ 1/ 06TS(17)
Supply and deliver plumbing materials 2017-10-05 11:00 ZNQ 13/ 05/ 2017
Supply: 03 Units-Ent Patient Examination Chair 2017-10-04 11:00 A 05/ 17- 18

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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