Extended Title: 
Provision of Estate Management Services

Tender Summary
Issuer: 
Ntabankulu Local Municipality
Tender reference: 
NLM/EMS/2020/2021
Sector: 
Property and Real Estate
Closing Date: 
Thursday, January 28, 2021 - 12:00
Issue Date: 
Tuesday, January 12, 2021 - 13:15
Region: 
Eastern Cape
Meeting Compulsary: 
Yes
Meeting Date: 
Thursday, January 21, 2021 - 10:00

Tender Description

Provision of Estate Management Services

Tender number: NLM/EMS/2020/2021

Closing date and time: 28 January 2021-12H00

Compulsory briefing: 21 January 2021 at 10:00

Name of Institution: Ntabankulu Local Municipality
Place where goods, works or services are required: Erf 85 Main Street, Ntabankulu, 5130
 

Date Published:  12 January 2021
Closing Date / Time: 28 January 2021-12H00
Enquiries:1
Contact Person: XN Venn
Email:vennx@ntabankulu.gov.za
Telephone number: 071 273 8746

Enquiries:2
Contact Person: Mdudi O
Email: mdudio@ntabankulu.gov.za
Telephone number: 082 786 0772

Where bid documents can be obtained:
Physical Address: Erf 85 Main Street, Ntabankulu, 5130
Where bids should be delivered:
Physical Address: Erf 85 Main Street, Ntabankulu, 5130

Briefing Session
A compulsory virtual briefing session will be held on:
Date: 21 January 2021
Time: 10H00
Venue: Virtual Link will be posted on the municipal website 2 days before the date of the briefing.

Special Conditions:

A non-refundable cash payment of R 200.00 or bank guaranteed cheque made out in favour of Ntabankulu Local Municipality is required upon collection of the tender document. EFT payments can also be made to the Municipality on the following details:

· Account Name:                                 Ntabankulu Local Municipality

· Cheque Account Number:              62233334250 (First National Bank)

· Brach Code:                                       250035

· Reference:                                         EMS & Company Name

 

BID NOTICE AND INVITATION TO BID

BID NO: NLM/EMS/2020/2021

REQUEST FOR PROPOSALS: ESTATE MANAGEMENT SERVICES

Ntabankulu Local Municipality invites Experienced and well-established Estate Management Companies to render Estate Management services for Municipal facilities, buildings and vacant land on commission basis.

BID DOCUMENT

Bid documents may be obtained from the Ntabankulu Local Municipality offices at ERF 85, Main Street, Ntabankulu, 5130, during office hours 08H00 to 16H30 (Monday to Thursday), and 08H00 to 15H30 on Fridays. Bid documents will be available immediately after the briefing session. A non-refundable cash payment of R 200.00 or bank guaranteed cheque made out in favour of Ntabankulu Local Municipality is required upon collection of the tender document. EFT payments can also be made to the Municipality on the following details:

·         Account Name:                                 Ntabankulu Local Municipality

·         Cheque Account Number:           62233334250 (First National Bank)

·         Brach Code:                                        250035

·         Reference:                                         EMS & Company Name

A compulsory virtual briefing meeting/session has been scheduled for 21 January 2021 at 10H00. (Virtual Link will be posted on the municipal website 2 days before the date)

Bids are to be completed in accordance with the conditions attached to the Bid document and must be sealed and indorsed with the relevant bid number and must be deposited in the official bid box clearly marked “REQUEST FOR PROPOSAL: ESTATE MANAGEMENT SERVICES; CONTRACT NO. NLM/EMS/2020/2021” in the main entrance of the Ntabankulu Municipality at ERF 85, Main Street, Ntabankulu, 5130 not later than 12h00 on the 28th of January 2021, at which time bids will be opened in public. Bids shall be valid for a period of 90 days after the closing date of the submission of bids. Late proposals or proposals received by way of post, facsimile or e-mail will, under no circumstances be considered.

TECHNICAL PROPOSAL

Your technical proposal will have to include a detailed methodology on how the Municipal Facilities will be managed, maintained and marketed to ensure that the Municipality generates enough revenue whilst the properties are properly managed.

FINANCIAL PROPOSAL

Your financial proposal will constitute part of your bid and therefore will be evaluated as your financial offer. A percentage based financial proposal is expected and Preferential Procurement Policy Framework Act will apply.

 

 

EVALUATION OF BIDS

 

A proposal will not be considered unless the Bidder furnishes Ntabankulu Municipality with the duly completed documents mentioned below. In the event that a proposal is submitted by a consortium/joint venture, each party, consultant and or sub-contractor of such consortium/joint venture must complete each of the documents mentioned below:-

 

·           Company Profile with detailed organogram

·           MBD 4,8 & 9

·           Tax Certificate/ Pin from SARS

·           Proof of Rates not outstanding for more than 3 months or a valid lease agreement from the property owner

·           Certified ID copies

·           Certified CK Document

·           NB: All certification must be not more than 3 months.

·            Evaluation criteria is 80/20 where 80 will be for points and 20 for valid    BBBEE certificate/ sworn affidavits/ Exempt certificate

·           Proof of registration with Estate Agency Affairs Board.

·           Valid Fidelity Fund Certificate

·           The consortium submitting the proposal must declare any conflict of interests that it may have.

·           Successful bidders will need to be prepared to commence work within 30 days from the date of appointment.

·                  Failure to comply with these conditions will result in the invalidation of the proposal and subsequent expulsion/termination from the process.

·                  The guidelines contained in the Ntabankulu Local Municipality Supply Chain Management policy will apply.

 

 EVALUATION CRITERIA

 

Bids will be evaluated using 80/20 evaluation criteria where 80 points will be allocated for price (Commission percentage) and 20 points for BBBEE.

With regard to functionality, the following criteria will be applicable and the maximum points of each criterion are indicated below.

Criteria

Points

Clear company profile, with clear address/s Project team members with CV’s and certified copies of qualifications attached

30

Relevant experience with contactable references (attach certified copy/ies of appointment letters, certified reference letters):

5 appointment letters and above                    30

3-4  appointment letter                                    15

1-2  appointment latter                                    10

30

 

Proof of registration with Estate Agency Affairs Board of South Africa and  proof of ownership of a valid Fidelity Fund Certificate

40

Total

100

 

A bidder that scores less than 70 points out of 100 in respect of “functionality” will be regarded as submitting a non-responsive quote and will be disqualified and will be not evaluated for price.

The primary criteria in selection will be cost and BBBEE status level of contribution.  80/20 Preference Points System will be used as per NTABANKULU LOCAL MUNICIPALITY Supply Chain Management policy. 80 points shall be for Financial Offer and 20 points for the BBBEE level contributor which will be evaluated as follows:

B-BBEE STATUS LEVEL CONTRIBUTOR

NUMBER OF POINTS

1

20

2

18

3

14

4

12

5

8

6

6

7

4

8

2

Non-compliant

 

 

NTABANKULU LOCAL MUNICIPALITY reserves the right not to accept the lowest tender or any tender. Late, incomplete, telegraphic, or facsimile tenders will not be considered. The Council is not bound to accept the lowest or any proposal and reserves the right to accept the whole or part of the proposal any tender or to furnish reasons for its decisions.

Technical enquiries may be directed XN Venn Tel: 039 258 2452 / 071 273 8746 or by email to: vennx@ntabankulu.gov.za, SCM related enquiries may be directed to Mr. O. Mdudi on 039 258 0314 / 082 786 0772 or emailed to: mdudio@ntabankulu.gov.za during office hours i.e. between 08h00 and 16h30.

see: https://etenders.treasury.gov.za/content/provision-estate-management-ser...


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Pages

Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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