Extended Title: 
Preparation and Production of AU Handbook on Citizens Engagement Methodologies on Agenda 2063 Providing Guidance on Various Tools and Methodologies

Tender Summary
Africa Union Development Agency - New Partnership for Africa’s Development (AUDA-NEPAD)
Tender reference: 
Research, Consultancy and Professional Services
Closing Date: 
Tuesday, September 28, 2021 - 14:00
Issue Date: 
Tuesday, September 14, 2021 - 15:15
Eastern Cape
KwaZulu Natal
North West
Northern Cape
Western Cape
Free State

Tender Description

Preparation and Production of AU Handbook on Citizens Engagement Methodologies on Agenda 2063 Providing Guidance on Various Tools and Methodologies

Tender number: 94/AUDA/PIPD/TCAS/ICS/2021

Closing date and time: September 28th, 2021 at 14:00

Engaged and empowered citizens, responsive civil society, private sector, academia, and parliament are key in steering Africa’s social and economic transformation. In this regard the African Union Development Agency-NEPAD (AUDA-NEPAD) is seeking ways to enhance meaningful interactions between the AU, its Organs and Member States on the one hand, and African citizens on the other. This is to ensure effective participation of all stakeholders in the conception, design, implementation and monitoring and evaluation of Agenda 2063. AUDA-NEPAD is therefore promoting effective citizen engagement and participatory decision-making and fostering citizen participation methodologies (incl. online brainstorming and exchange of views, co-creation and incubation of ideas) to address the challenges of the continent with a special focus on Agenda 2063 and the strategic orientation towards the Second Ten Years Implementation Plan.

AUDA-NEPAD through the Data-Cipation Programme therefore seeks to enhance the use of data and digital and non-digital approaches to deepen engagement and empower citizens to innovate to meet the manifold challenges of the continent as part of this process by fostering citizen participation methodologies. This would enable citizens to contribute to the shaping of AU programmes and innovation, in selecting the best ways to support the processes, and follow progress in the transformation of the continent. Through such approaches new insights and ideas would be created and proven African solutions can be up scaled to other Member States and institutions. Enhanced citizen engagement would ultimately lead to increased public participation in Agenda 2063 implementation.

In the context of Agenda 2063, citizen engagement implies a two-way interaction between African citizens and the AU that would give people a voice and recognition in decision-making processes of the AU with the objective of improving the intermediate and final outcomes from its implementation. It is about giving citizens the recognition and platform to contribute to solving development problems as they have the knowledge and day-to-day experiences to provide context-specific information that might not otherwise be readily available.

Effective Citizen Engagement would foster a partnership between the African Union and citizens towards to facilitate authentic participation and engagement in the implementation of Agenda 2063. However, there is a gap between rhetorical commitments on citizen engagement, the institutional and policy frameworks for such engagement, and practical approaches for impactful engagement results. The services of a consultant are therefore required to produce a handbook to provide guidance on various tools and methodologies on Citizens Engagement for the implementation of Agenda 2063.

2.1 Objectives of the Assignment.
The objective of the consultancy is to prepare and produce an AU Handbook on Citizens Engagement. The handbook would provide guidance on harmonized/systematic results-focused (formal and informal) approaches, tools, and mechanisms for citizen engagement across different AU Organs, institutions, Member States, as well as non-state actors, specifically with regards to the implementation of Agenda 2063 as well as the development of the 2nd Ten Year Implementation Plan.

Activities for this consultancy will include the following tasks:
a. Conduct a systematic review of the relevant literature and sources on citizen engagement processes.
b. Reviewing AU documentation (Decisions, Charters, Protocols, etc.) relating to citizen engagement and participation
c. Reviewing citizen engagement approaches by civil society organizations, development partners and other institutions as well as other stakeholders.
d. Mapping of existing strategies, mechanisms and tools, indicators, and initiatives, including at AU, RECs, and national levels
e. Drafting a Handbook on Citizens Engagement with relevant set of knowledge products.
f. Organizing a stakeholder review workshop
g. Finalizing and producing the Handbook
h. Stakeholder groups will be trained on the issues, tools, and approaches covered by the handbook.

AU Handbook on Citizens Engagement proposing appropriate mechanisms and guidelines including tools and platforms for citizen engagement, indicators (processes/performance, outcomes, impacts), M&E and reporting framework, as well as citizens engagement policy for the AU.

4.1 Specific Deliverables
i. Inception report indicating systematic work methodology in reviewing of the relevant literature and sources on citizen engagement processes;
ii. Submission of draft report on progress report of the project stressing milestone achieved so far;
iii. Submission of revised report incorporating main and core inputs of the previous draft and inception report; and
iv. Submission of final report validating the AU Handbook on Citizens Engagement.

The level of effort is estimated at forty (40) person days to be implemented in three (3) months period tentatively from October to December 2021.

The detailed Terms of Reference (TOR) for the assignment can be found at the following website: (https://www.nepad.org/corporate-procurement#tenders).

The Africa Union Development Agency - New Partnership for Africa’s Development (AUDA-NEPAD now invites eligible Consultants to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.


  • Minimum of Master’s Degree in Social Sciences, Development Management Studies, Economics, Information Management, Communication, or related fields – PhD is added advantage;
  • At least 10 years of experience in the area of development management involving multi-stakeholder engagement or participatory processes;
  • At least 7 years of professional relevant and work experience in drafting and facilitating processes for development of operational, procedural and strategic planning documents
  • In-depth knowledge of the African’s Agenda 2063 is highly desirable
  • Demonstrable experience of the Consultant similar and/or relevant to the Assignment;
  • Demonstrable experience in moderating and training programme including facilitation of workshops.

5.1 Other relevant skills and competencies

  • Organisational and programme management, and skills;
  • Demonstrated facilitation and group dynamics skills and expertise in multi-stakeholder engagement processes;
  • Analytical and methodological skills to organize ideas, texts, presentations;
  • Practical skills in data/information management and technologies/systems
  • Outstanding communication and writing skills

For evaluation of the expressions of interest, the following criteria will be applied with a pass mark of 70 points:
a. Qualifications - education and relevant training (30 points)
b. Experience related to the assignment (60 points).
c. Knowledge of the region & local conditions (10 points)

A Consultant will be selected in accordance with the Individual Consultant’s selection method set out in the African Union Procurement Manual Version 2.0 of 2016.

Interested candidates are requested to submit the following documents for AUDA-NEPAD consideration:
a. Updated Curriculum Vitae (CV), fully indicating nationality;
b. Proof of stated qualifications in the form of the copies of the degrees obtained;
c. Cover letter; and
d. Signed declaration of undertaking (downloadable from AUDA-NEPAD website) – and/or attached as to Annex 1 of this REOI.

a. Have no conflict of interest in relationship to performance of this assignment.
b. Are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank or any other multilateral development bank and being listed on the website http://www.worldbank.org/debarr or respectively on the relevant list of any other multilateral development bank. Further, are not ineligible pursuant to a decision of the United Nations Security Council;
c. Have not been convicted by a final judgement or a final administrative decision or subject to financial sanctions by the United Nations or Country for involvement in a criminal organisation, money laundering, terrorist-related offences, child labour or trafficking in human beings; this criterion of exclusion is also applicable to legal Persons, whose majority of shares are held or factually controlled by natural or legal Persons which themselves are subject to such convictions or sanctions;
d. Are not being bankrupt, wound up or ceasing our activities, having our activities administered by courts, having entered receivership, reorganization or being in any analogous situation;
e. they have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity detrimental to the AUDA-NEPAD financial interests; and
f. they have not been declared guilty of gross professional misconduct proven by any means which AUDA-NEPAD can justify.

Interested Consultants may seek clarifications and obtain further information from/at the addresses below during office hours 08:00 - 16:00 latest by September 24th, 2021 SA Time.

Expressions of interest with supporting documents must be delivered in a written form to the address below or by email on or before/by 14:00hrs September 28th, 2021 SA Time.

All EOIs must be marked “Consultancy for Preparation and Production of AU Handbook on Citizens Engagement Methodologies on Agenda 2063 Providing Guidance on Various Tools and Methodologies – Procurement Number: 94/AUDA/PIPD/TCAS/ICS/2021’’ in the subject line of the email.

The Chairperson Internal Procurement Committee (IPC)
Africa Union Development Agency - New Partnership for Africa’s Development (AUDA-NEPAD)
230, 15th Road, P. O. Box 218 Midrand,
1685 Johannesburg, South Africa
Email: procurement@nepad.org and copy nhamos@nepad.org

see: https://www.sa-tenders.co.za/sites/default/files/reoi_-_preparation_and_...


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