Issue Date: 
Thursday, October 31, 2019

You have the right to query the tender results

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

I cannot stress the fact to query Tender Results too much! You have the right to query the Tender Results of tenders that you have responded to and which you were not successful in winning.

The first stage where your bid can be non-response is at the Technical Criteria stage where you must score a minimum of 75 or 80 points out of a possible 100 points to move to the next stage of evaluation.  If your bid was non-responsive you should ask the Organ of State or the Private Sector Entity if you can have the results of the Technical Criteria Evaluation.

Ensure that when you receive the results, the correct number of points has been allocated to your business per Technical Criteria Item.  Experience has shown us that wrong points can be allocated to a specific Technical Criteria Item due to lack of knowledge by the Evaluation Committee.  This can cause your business to score less points and your tender response will be non-responsive.  Be careful how you answer questions because it can be misunderstood by the Evaluation Committee causing you to lose points.

When you respond to a Tender ensure that you calculate your Technical Criteria Points yourself.  By doing this, you will know if your business will make it through the first stage or not.  This will also ensure that you provide enough information in your response to be evaluated correctly.

Please take note of the correctness of the points allocated per Technical Criteria Item.  We have seen Tender Documents where the points that you could earn per Technical Criteria Item were indicated as 5, 3 and 0. What it should have shown was 5, 2.50 and 0. This meant that when you calculated your score and you had items where you earned 3 points, you actually only scored 2.50. This does not sound like much but if you end up on 74.50 points, that 0.50 makes a significant difference.

The point that must be reiterated is that you must take double care when responding to a Tender.  Ensure that you earn all the points that you eligible for by answering all questions clearly and preciously.  If you have done this, you more than likely go through to the next round of scoring.  But that is for another day.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Appointment of Accredited Training Service Providers to Manage the Implementation of the Wine Making Youth Programme in the Two Provinces of KZN and WC For 252 Unemployed And Retrenched Youth. 2020-11-17 11:00 NDT0009/ 20
Supply, delivery, installation, commissioning and configuration of an high performance computing (HPC) solution for the NICD. 2020-11-13 11:00 RFB 102/ 19/ 20
Security Service at Fabian and Florence Ribero Treatment Centre 2020-11-13 11:00 GT/ GDSD/ 053/ 2020
Request to purchase 13 laptops at North Coast Region, Ulundi Contract period: 30 days. 2020-11-23 11:00 ZNQ 20/ 21/ 0010/ NCR
Security Service at Emmasdal Child and Youth Care Centre 2020-11-13 11:00 GT/ GDSD/ 052/ 2020
Appointment of service provider to assist the Department of Small Business Development with conducting a longitudinal study on SMMEs and Co-operatives within South Africa covering the period 2021-2024 2020-11-20 11:00 DSBD Research 002/ 2020
DPW : DMRS : DOD Lenasia : Lenz Miltary Base : Replacement and Ugrade of Civil Engineering Services 2020-11-12 11:00 JHB 20/ 04
Appointment of a Panel of Attorneys to Render Debt Management Services to the Department Of Health For A Period Of 3 Year Adhoc Contract. 2020-11-16 11:00 ZNB 5128/ 2020- H
Supply, Delivery, Installation and Commissioning of Horizontal Bedhead system services for Dora Nginza Regional Hospital 2020-11-20 11:00 SCMU3- 20/ 21- 0181- DNG
Request for proposals for the supply and delivery of mobile communication services to the state for a period of 60 months (5 years) 2020-11-27 11:00 RT15
Virkons Disinfectant (10 kg x 5) 2020-11-06 11:00 RFQ 000412
Supply and deliver of concrete ready mix concrete at Mzimvubu water project – access road for construction east near Maclear in the Eastern Cape Province for a period of 12 months 2020-11-20 11:00 DWS12- 1020 WTE
Procurement of 11,5 % sodium hypochlorite (Must be in blue cans) 10 x 25 litres 2020-11-06 11:00 RFQ 000411
Appointment of a Service Provider to repair the roof & infrastructure for the Hamburg Aquaculture Project facility, situated in Hamburg, Eastern Cape. Repair infrastructure for the following: Office space; Boardroom; Laboratory; Aquaculture products packing room and Ablution facilities 2020-11-06 11:00 RFQ 000410
Hach DR 6000 spectrophotometer annual calibration, servicing and repairs (currently switches on but does not allow for testing).; Hach DR 900 colorimeter annual calibration and servicing x2; Hach HQ40D probe annual calibration and servicing x 2; Hach LDO rugged probe annual calibration, servicing and replacement sensor; Hach pH rugged probe annual calibration and servicing; Hach CDC410 laboratory probe annual calibration and servicing; Hach pH/ Conductivity Pocket Pro 2 annual calibration, servicing and replacement sensor; Hach Conductivity Pocket Pro annual calibration, servicing and replacement sensor 2020-11-06 11:00 RFQ 000409
Appointment of a service provider to procure maintenance tools and accessories for the South African Nursing Council. 2020-11-11 11:30 RFQ 41/2020
To Appoint The Suitable Service Provider To Render Project Management Services to the Department Of Environment, Forest and Fisheries to Remove And/Or Clear Illegal Dumping and Cleaning Streets In Matjhabeng Local Municipality Over A Period Of Twenty Four (24) Months. 2020-11-13 11:00 E 1582
Supply & delivery of cleaning material to National dept of Public Works & Infrastructure, Cape Town Regional Office ( 24 months) 2020-11-13 11:00 CPTSC14/ 20
24 months term contract: Supply and delivery of toilet paper and hand paper towels 2020-11-13 11:00 CPTSC 15/ 20
To Appoint The Suitable Service Provider to Render Project Management Services to the Department of Environment, Forest and Fisheries to Remove and/Or Clear Illegal Dumping and Cleaning Streets in Mangaung Metropolitan Municipality Over a Period Of Twenty-Four (24) Months 2020-11-13 11:00 E 1583

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Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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