Issue Date: 
Thursday, October 31, 2019

You have the right to query the tender results

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

I cannot stress the fact to query Tender Results too much! You have the right to query the Tender Results of tenders that you have responded to and which you were not successful in winning.

The first stage where your bid can be non-response is at the Technical Criteria stage where you must score a minimum of 75 or 80 points out of a possible 100 points to move to the next stage of evaluation.  If your bid was non-responsive you should ask the Organ of State or the Private Sector Entity if you can have the results of the Technical Criteria Evaluation.

Ensure that when you receive the results, the correct number of points has been allocated to your business per Technical Criteria Item.  Experience has shown us that wrong points can be allocated to a specific Technical Criteria Item due to lack of knowledge by the Evaluation Committee.  This can cause your business to score less points and your tender response will be non-responsive.  Be careful how you answer questions because it can be misunderstood by the Evaluation Committee causing you to lose points.

When you respond to a Tender ensure that you calculate your Technical Criteria Points yourself.  By doing this, you will know if your business will make it through the first stage or not.  This will also ensure that you provide enough information in your response to be evaluated correctly.

Please take note of the correctness of the points allocated per Technical Criteria Item.  We have seen Tender Documents where the points that you could earn per Technical Criteria Item were indicated as 5, 3 and 0. What it should have shown was 5, 2.50 and 0. This meant that when you calculated your score and you had items where you earned 3 points, you actually only scored 2.50. This does not sound like much but if you end up on 74.50 points, that 0.50 makes a significant difference.

The point that must be reiterated is that you must take double care when responding to a Tender.  Ensure that you earn all the points that you eligible for by answering all questions clearly and preciously.  If you have done this, you more than likely go through to the next round of scoring.  But that is for another day.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Terms of Reference to Request for Bids From Service Providers for BID NO OCJ2019/06: Re-Advertisement of the Anti-Virus and Malware Protection Solution for the Office of the Chief Justice 2020-02-07 11:00 OCJ2019/ 06
The RAF hereby invites experienced, suitably qualified service providers to provide Research Services for the RAF for the period of five (5) years 2020-02-21 11:00 RAF/ 2019/ 00027
Sekgosese Magistrate Court: Repairs and Renovations 2020-02-18 11:00 PLK 20/ 02
Appointment of service provider for e-mail continuity, archiving and spam filtering services (unified email management solutions) for a period of five (5) years. 2020-02-14 11:00 HSRC/ 13/ 2019/ 20
iSimangaliso Wetland Park Authority, a schedule 3A public entity invites suitably qualified service providers to bid for construction and rehabilitation of roads situated in the Maphelane section of the iSimangaliso Wetland Park, Kwa-Zulu Natal 2020-02-14 16:00 RFP NUMBER: 15/ 2019
Office Accommodation for the merSETA Western Cape Regional Office – FAC/2020/004 The primary objective of this request for proposal is to invite landlords and agencies to submit proposals to the merSETA to provide leasing of Office Accommodation for Western Cape Regional Office for a period of five (5) years. 2020-02-06 12:00 FAC/ 2020/ 004
The objective of the bid is to appoint External Moderator(s) Nationally to form part of a panel that will provide the verification of Learning Programmes and Workplace Approvals for FoodBev SETA on a rotational basis for a period not exceeding three (3) years from date of appointment. 2020-02-24 11:00 FB SETA (19- 20) T0022
Office Accommodation for the merSETA Gauteng North Regional Office – FAC/2020/002 The primary objective of this request for proposal is to invite landlords and agencies to submit proposals to the merSETA to provide leasing of Office Accommodation for Gauteng North Regional Office for a period of five (5) years. 2020-02-06 12:00 FAC/ 2020/ 002
Office Accommodation for the merSETA Mpumalanga Regional Office – FAC/2020/003 The primary objective of this request for proposal is to invite landlords and agencies to submit proposals to the merSETA to provide leasing of Office Accommodation for Mpumalanga Regional Office for a period of five (5) years 2020-02-06 12:00 FAC/ 2020/ 003
FoodBev SETA would like to invite a suitable service provider to project manage the recruitment and placement of 2017/2018 learners in workplace within the Food and Beverages Manufacturing Sector and/or Government department (National, provincial, local). 2020-02-25 11:00 FB SETA (19- 20) T0023
Office Accommodation for the merSETA Eastern Cape Regional Office – FAC/2020/001 The primary objective of this request for proposal is to invite landlords and agencies to submit proposals to the merSETA to provide leasing of Office Accommodation for Eastern Cape Regional Office for a period of five (5) years. 2020-02-06 12:00 FAC/ 2020/ 001
Appointment of a Well-Established Service Provider for the Provision Of Cafés / Restaurants, Shops, Outdoor Weekend Recreational Activities (Such as a Market) 2020-02-14 11:00 DMSA 014/ 2019
Appointment of a panel of service providers to assist with sighting, drilling, testing & equipping of boreholes in the Ngaka Modiri Molema District Municipality of the North West Province 2020-02-06 11:00 NW- TEN02(011)19/ 20
Appointment of a Well-Established Service Provider for the Provision Of Cafés / Restaurants, Shops, Outdoor Weekend Recreational Activities (Such as a Market) 2020-02-14 11:00 DMSA 014/ 2019
Port Alfred: Department of Agriculture, Forestry & Fisheries: 8 William Cock Street: Repairs & Renovations. 2020-02-18 11:00 PE01/ 2020
Appointment of a panel of service providers to assist with sighting, drilling, testing & equipping of boreholes in Bojanala District Municipality of the North West Province 2020-02-06 11:00 NW- TEN02(013)19/ 20
Department of Agriculture: Paulpietersburg: Construction of new District office 2020-02-21 11:00 ZNTU 01858 W
Replacement of fence at Nkunzana Clinic, Pongola 2020-02-21 11:00 ZNTU 04233 W
Once Off Supply, Delivery and Installation of Office Furniture for the Pietermaritzburg Deeds Registry. 2020-02-17 11:00 DRDLR (CRD- 07) 2019/ 20
Request to purchase laptops at North Coast Region, Ulundi Contract period: 30 days. 2020-02-21 11:00 ZNQ 19/ 20/ 0024/ NCR

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