Issue Date: 
Thursday, October 31, 2019

Why should I register on the supplier database (CSD)?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

I often wonder what the use is to register as a supplier on a supplier data base of Organs of State.  I mean to say, I have registered with more than I can remember Organs of State and I really can’t say that me or the companies I have registered have received any work from these Organs of State purely based on our registration.

I am curious what the main purpose for registering is and do enterprises actually get any business from Organs of State solely on its registration on the data basis?  Or is the fact that you must register just another point that needs to be ticked in the procurement policy or process?  I do not have the answers.  All I know is that you must register.

My advice is to register as far as possible. I know it can be time consuming but rather be on the data base and stand a change of getting business than not being on the data basis and not getting any business.

Data base registration is in any case easy to do and it does not require all the paperwork that goes into a Tender response or a Request for Proposal.  It usually requires only the basic information of your business, a tax clearance certificate as well as a B-BBEE certificate and some other documents such as your Company profile, share certificates and Identity documents.  You will also find a Declaration of Interest that needs to be signed.

What is disturbing is that not all Supplier data base registration forms keep up with the new laws of the Country.  You will find that some of these registration forms still ask questions that are based on the old BEE Codes of 2003.  Not to even mention that the Codes have changed in 2007 and in 2013 again!  My advice is to make the Organ of state aware of this and to attach your current B-BBEE certificate to the forms.

To conclude it might feel that to register is unnecessary, but I strongly suggest that you register on each and every data base you can – you just never know what business will flow your way because of the registration.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Supply and delivery of specialised trucks – aerial platform maintenance trucks. 2021-01-15 11:00 BV807/2020
Construction of sanitation facilities at Yawa PS and Xabasa PJS in Eastern Cape 2020-12-18 12:00 TMT- DBE- 2021- SAFE- ECCL10
Provision of legal services: Comprehensive legal advisory services, investigator and initiator at disciplinary hearings against councillors in the Swellendam Municipality 2020-12-18 12:00 SMT46/20/21
Provision of legal services: Support in relation to various legal matters and related internal control matters in the Swellendam Municipality 2020-12-18 12:00 SMT45/20/21
Provision of legal services: Legal advisory services MFMA, SCM and related services specialist 2020-12-18 12:00 SMT44/20/21
Provision of legal services: Comprehensive legal advisory services, litigation and conveyancing services 2020-12-18 12:00 SMT43/20/21
Request for Proposals: Design, development and hosting of official municipal website for the period ending 30 June 2023 2020-12-18 12:00 SMT34/20/21
Provision for the appointment of a server technician for a period of 6 months 2020-12-07 13:00 EWSETA/RFQ/77/2020
Provision of a senior programmer for a period of 5 months 2020-12-07 13:00 EWSETA/RFQ/76/2020
Provision of health and safety support services 2020-12-08 13:00 EWSETA/RFQ/75/2020
Supply and Delivery of Street Sweeping Machine 2020-12-21 11:00 BM30/20/21
Inviting bids to train selected Grade 1-3 Teachers with necessary resources, subject advisors and Provincial Coordinators on the use of Information Communication Technology (ICT) for teaching and learning focusing on digital curriculum, technology integration in the classroom practice and change management 2020-12-14 11:00 E18/2020/2021
Supply, implementation and maintenance of an e-recruitment system for period of 3 years 2020-12-15 12:00 RDM2020-029A
Construction of sanitation facilities at Mcobololo SSS and Silo JSS in Eastern Cape 2020-12-18 12:00 TMT- DBE- 2021- SAFE- ECCL13
Document Management System Phase 2 (workflow) 2021-01-08 11:00 156
Implementation of Solar Water Heaters in Selected Brownfield Facilities in Gauteng 2021-01-04 11:00 154a
Implementation of Solar Water Heaters at Freda Hartley Shelter for Women in Yeoville, Dreamland Farm in De Deur and Motsosi Primary School in Zone 7 Sebokeng 2020-12-11 11:00 3720
Supply and Installation of Thermal Wall Insulation, Drywall Insulation Boards, Folding Doors and the Cool Surfaces Paint at the Freda Hartley Shelter for Women Crèche Facility in Yeoville 2020-12-10 11:00 3620
Appointment of a panel of service providers to supply cleaning material, linen and related items to RTMC for a period three (3) years 2020-12-22 11:00 RTMC BID 16/ 2020/ 21
Appointment of a panel of service providers for Electrical Services Nationally to the RTMC 2020-12-23 11:00 RTMC BID 18/ 2020/ 21

Pages

Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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