Issue Date: 
Thursday, October 31, 2019

What to do if there are old or incorrect tender documents?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

If you respond to a tender and come across tender documents that are not compiled correctly, I suggest the following:

Where you must respond to forms that are not applicable to your business or to the product that you are bidding for, just draw a line through the document and say NOT APPLICABLE.  A good example of this is the Standard Bidding Document 5 which deals with the National Industrial Participation Programme.  The chances are truly little that your SMME is going to have to comply with this form.

Some obvious mistake that I have come across is where the Organ of State request normal BEE information and not B-BBEE information.  What is the difference you ask?  It is where they ask the Responder to state the Equity Ownership of the Enterprise that is responding to the tender.  They also neglect to ask for your B-BBEE certificate.  In 2007 the new Broad-Based Black Economic Empowerment Act came into effect whereby an Enterprise is measured according its B-BBEE scorecard.  Before the B-BBEE Act, Enterprises were measured on their Equity Ownership – the more equity black people had in an Enterprise, the more likely it was to win a tender.  Because of the unfairness of this the Government changed Black Economic Empowerment to Broad-Based Black Economic Empowerment.

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  • When you respond to a Tender or Request for Proposal you always attach your current BBBEE certificate or your EME Letter from your Auditor.  If the Tender Document requests any Equity figures I suggest you draw a line through it and refer the reader to your BBBEE certificate.

By following these simple steps, you will ensure that your tender response receives the necessary attention that it deserves.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Appointment of a pool/panel of Qualifications Development Facilitators until 31st March 2023 2020-06-12 11:00 RFP/ SASSETA/ 201920119/ 1
Appointment of a Pool/Panel External Verifiers until 31st March 2023 2020-06-12 11:00 RFP/ SASSETA/ 201920117/ 2
Appointment of a Pool/Panel External Programme Evaluators until 31st March 2023 2020-06-12 11:00 RFP/ SASSETA/ 201920133/ 1
Appointment of a service provider for the provision of Physical Security Services for a period of 3 years 2020-06-12 11:00 RFP/ SASSETA/ 201920128/ 1
Procurement of a suitable and experienced records management specialist service provider for a period of five (5) years from the date of appointment 2020-06-12 11:00 RFP/ SASSETA/ 201920127/ 1
Procurement of a suitable and experienced service provider for sanitizing of SASSETA building 2020-06-12 11:00 RFP/ SASSETA/ 20211100
Appointment of a service provider for the procurement of information communication technology (ICT) monitoring tool 2020-06-12 11:00 SD10/ 2019
Provision of wide area network connectivity services 2020-06-19 11:00 SAMRC/ ITSDWANC/ 2020/ 04
Appointment of service provider to provide the following services to KwaZulu – Natal Film Commission: Provide IT managed services to KZNFC for a period of two (2) years 2020-06-15 11:00 KZNFC- T02/ 2020/ 21
LMJV invites proposals from suitably qualified and experienced professional service provider to prepare a Business Plan for the La Mercy Joint Venture (LMJV). 2020-06-18 11:00 JV/ RFP/ 03/ PRO/ 02/ 2020
LMJV invites proposals from suitably qualified and experienced professional service provider to conduct invasive alien plant clearing (initial and follow-up) on the site for a period of 36 months. 2020-06-17 11:00 JV/ RFP/ 02/ IFR/ 08/ 2019
Provision of hygiene and pest control services at the South African Medical Research Council 2020-06-19 11:00 SAMRC/ FMPHPCS/ 2020/ 02
Appointment of a service provider(s) for the provision of cash-in-transit services at the Department of Home Affairs 2020-06-19 11:00 DHA08- 2020
Provision of electrical services, maintenance and installations-in the Western Cape 2020-06-19 11:00 SAMRC/ FMEMSI/ 2020/ 03
Refurbishment & construction of SAMRC Peter Mokaba Building-KZN 2020-06-19 11:00 SAMRC/ FMR& CPMB/ 2020/ 01- KZN
Appointment of a bidder to conduct an independent national survey on patient experience of care in public health organisations 2020-06-22 11:00 NDOH 05/ 2020- 2021
To invite potential and qualified service providers to provide information (cardmaterial, equipment, services etc) related to the production of Driving Licence Cards 2020-06-08 11:00 DLCA\RFI\2020/ 01
Supply and delivery of semi-solid dosage forms and powders to the Department of Health for the period ending 30 June 2023 2020-06-22 11:00 HP08- 2020SSP/ 01
Supply and delivery of drops, aerosols and inhaled medicines to the Department of Health for the period ending 30 June 2023 2020-06-22 11:00 HP07- 2020DAI/ 01
Supply and delivery of oncology and immunological agents to the Department of Health for the period ending 30 June 2022 2020-06-22 11:00 HP04- 2020ONC/ 01

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