Issue Date: 
Thursday, October 31, 2019

What to do if there are old or incorrect tender documents?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

If you respond to a tender and come across tender documents that are not compiled correctly, I suggest the following:

Where you must respond to forms that are not applicable to your business or to the product that you are bidding for, just draw a line through the document and say NOT APPLICABLE.  A good example of this is the Standard Bidding Document 5 which deals with the National Industrial Participation Programme.  The chances are truly little that your SMME is going to have to comply with this form.

Some obvious mistake that I have come across is where the Organ of State request normal BEE information and not B-BBEE information.  What is the difference you ask?  It is where they ask the Responder to state the Equity Ownership of the Enterprise that is responding to the tender.  They also neglect to ask for your B-BBEE certificate.  In 2007 the new Broad-Based Black Economic Empowerment Act came into effect whereby an Enterprise is measured according its B-BBEE scorecard.  Before the B-BBEE Act, Enterprises were measured on their Equity Ownership – the more equity black people had in an Enterprise, the more likely it was to win a tender.  Because of the unfairness of this the Government changed Black Economic Empowerment to Broad-Based Black Economic Empowerment.

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  • When you respond to a Tender or Request for Proposal you always attach your current BBBEE certificate or your EME Letter from your Auditor.  If the Tender Document requests any Equity figures I suggest you draw a line through it and refer the reader to your BBBEE certificate.

By following these simple steps, you will ensure that your tender response receives the necessary attention that it deserves.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Supply and Delivery of Sanitizing Tunnel 3 2020-06-01 12:00 2019-2020-148
Erratum: Land Port of Entry Monantsa Pass and Peka Bridge: Appointment of a service provider for the maintenance and repairs of building, civil, mechanical, electrical infrastructure and installations for a period of 36 months 2020-06-10 11:00 H19/ 035 AI
Provision of Cleaning Services for a period 3 years (36 months) as per the terms of reference for Driving Licence Card Account at 459B Tsitsa street, Erasmuskloof Pretoria 0048 2020-06-12 11:00 DLCA/ 2020/ 03
Erratum: Appointment of a Service Provider to Render Guarding Security Services to the Department of Transport for a period of 24 months (two (2) years). 2020-06-12 11:00 DOT/ 16/ 2019/ COO
Provision of operation and management of the Stellenbosch Landfill for period from 1 July 2020 ending 30 June 2021 2020-06-08 12:00 BSM 91/20
East London Sewer Diversion: Central WWTW to Reeston WWTW: Phase 2: Construction of a Sewer Tunnel and Civil Works 2020-08-21 12:00 BCMM/DES/PIU/1260/2012
Erratum: Department of Justice and Constitutional Development: Northern Cape: Site Clearance for the placement of mobile units in Britstown, Carnavon, Ritchie, Kuruman, Kuduman and Williston and Construction of a new building in Strydenburg. 2020-06-08 11:00 H19/ 030 AI
Erratum: Acquisition of an alternative suitable office space for SITA Eastern Cape Port Elizabeth through an operating lease for a period of 5 years 2020-07-03 11:00 RFB 2082/ 2019
Erratum: Lebombo Port of Entry: 36 Months Repair, Maintenance and Servicing of Buildings, Civil, Mechanical and Electrical Infrastructure and Installations. 2020-06-12 11:00 H19/ 032 AI
Erratum: Alexander Bay, Vioolsdrift & Onseepkaans: Land Port of Entry: Appointment of service provider/s for the Maintenance and Repairs of Building, Civil, Mechanical, Electrical Infrastructure and Installation for a period of 36 Months. 2020-06-12 11:00 H19/ 031 AI
Erratum: Request to source a service provider to deliver Hygiene services to SITA Nelspruit and Middelburg building for a period of three years 2020-06-12 11:00 RFB 2102/ 2019
Erratum: Appointment of a panel of laboratory and clinical suppliers 2020-06-19 11:00 SAMRC/ SCMAPL& CS/ 2019/ 19
Erratum: Request for Supply; Installation and configuration of Cabling, Hardware Infrastructure and a Wireless Solution for Limpopo Department of Social Development (Vhembe District) 2020-06-12 11:00 RFB 2098/ 2019
Provide Firewall Maintenance and Support to Gauteng Provincial Government for a period of 36 months 2020-06-12 11:00 RFB 2144/ 2020
Procurement of uninterruptable Power Supply (UPS) and the server room environmental maintenance and support to Department of Rural Development and Land Reform for a period of 36 months 2020-06-12 11:00 RFB 2146/ 2020
Appointment of an experienced Graphic Design and production company to design and produce SASSETA’s corporate publications from date of appointment until 31st March 2023 2020-06-15 11:00 RFP/ SASSETA/ 201920132/ 1
Appointment of an experienced Photography and Videography Service Provider from date of appointment until 31st March 2023 2020-06-15 11:00 RFP/ SASSETA/ 201920131/ 1
Appointment of a panel of Trainers to train researchers and M&E experts for the period ending 31st March 2023 2020-06-15 11:00 RFP/ SASSETA/ 201920112/ 1/ 3
Appointment of a panel of researchers for the period ending 31st March 2023 2020-06-15 11:00 RFP/ SASSETA/ 201920112/ 1/ 2
Appointment of a service provider to undertake debt recovery services up to 31st March 2023 2020-06-15 11:00 RFP/ SASSETA/ 201920134/ 1

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