Issue Date: 
Thursday, October 31, 2019

What to do if there are old or incorrect tender documents?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

If you respond to a tender and come across tender documents that are not compiled correctly, I suggest the following:

Where you must respond to forms that are not applicable to your business or to the product that you are bidding for, just draw a line through the document and say NOT APPLICABLE.  A good example of this is the Standard Bidding Document 5 which deals with the National Industrial Participation Programme.  The chances are truly little that your SMME is going to have to comply with this form.

Some obvious mistake that I have come across is where the Organ of State request normal BEE information and not B-BBEE information.  What is the difference you ask?  It is where they ask the Responder to state the Equity Ownership of the Enterprise that is responding to the tender.  They also neglect to ask for your B-BBEE certificate.  In 2007 the new Broad-Based Black Economic Empowerment Act came into effect whereby an Enterprise is measured according its B-BBEE scorecard.  Before the B-BBEE Act, Enterprises were measured on their Equity Ownership – the more equity black people had in an Enterprise, the more likely it was to win a tender.  Because of the unfairness of this the Government changed Black Economic Empowerment to Broad-Based Black Economic Empowerment.

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  • When you respond to a Tender or Request for Proposal you always attach your current BBBEE certificate or your EME Letter from your Auditor.  If the Tender Document requests any Equity figures I suggest you draw a line through it and refer the reader to your BBBEE certificate.

By following these simple steps, you will ensure that your tender response receives the necessary attention that it deserves.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Horticulture maintenance services at Redan Village, Vaal Power Village and garden maintenance of Eskom vacant houses at Vaalpark and Three Rivers for a period of three (3) years on an as and when required basis 2020-08-17 10:00 MPGXC006163
Purchase, collection and removal of scrap kva transformers / equipment 2020-06-22 10:00 KZN0051/RK
Specialised Structural Repairs on a Water Tanker 2020-06-04 12:00 REQ11354
Provision of support service for the Open Text Live-Link 2020-06-09 11:00 2031
The supply and delivery of Personal Protective Equipment (PPE) accessories on an "as and when required" basis Grootvlei Power Station - main stores for a period of two years 2020-08-18 10:00 MPGXC006166
The Construction of the Hilton N3 Corridor Wastewater Works Pump station, Gravity Main and Rising Main 2020-07-09 12:00 (2020/138
Verskaf En Aflewer Van Ontsmettingsmiddele Soos Gespesifiseer Van Datum Van Toekenning Tot En Met 30 Junie 2021 2020-06-12 12:00 WDM 26/2020
Supply and Deliver of Toners at Moorreesburg 2020-06-04 12:00 6/5/2/248
Services Needed For Verification of Electro Magnetic Flow Meters 2020-06-04 12:00 6/5/2/167
Provision of Planned Maintenance and Repairs of Mobile Equipment for Transnet SOC LTD (Reg No 1990/000900/30) Operating as Transnet Port Terminals (hereinafter referred ro as "TPT") at the Port of Port Elizabeth Container Terminals and Multi-Purposes Terminal on an as and when required basis for a period of three years 2020-06-30 10:00 iCLM PE 226/TPT
Rendering of Legal Services for The Transfer of Municipal Rental Houses In Witzenberg 2020-06-29 12:00 08/2/17/76
Rendering of Legal Services for The Transfer of Municipal Rental Houses In Witzenberg 2020-06-29 12:00 08/2/17/76
Rendering of Legal Services for The Transfer of Municipal Rental Houses In Witzenberg 2020-06-29 12:00 08/2/17/76
Rendering of Legal Services for The Transfer of Municipal Rental Houses In Witzenberg 2020-06-29 12:00 08/2/17/76
Appointment of a Service Provider for Prepaid Vending Services 2020-06-26 12:00 08/2/17/81
Leasing of Office Space to Witzenberg Municipality in Ceres For Credit Control 2020-06-26 12:00 08/2/17/82
Shortterm Insurance (1 Year Contract) 2020-06-12 12:00 08/2/17/86
Supply, Printing and Mailing of Municipal Accounts 2020-06-29 12:00 08/2/17/87
The Appointment of Service Provider to Supply, Deliver and Install Thirty (30) 6m X 5m= 30m² Park Homes 2020-06-05 12:00 COVID – 19/2020-6
Supply and Delivery of Telecommunications Routers and Switches 2020-06-22 10:00 CORP5086

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