Issue Date: 
Thursday, October 31, 2019

What to do if there are old or incorrect tender documents?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

If you respond to a tender and come across tender documents that are not compiled correctly, I suggest the following:

Where you must respond to forms that are not applicable to your business or to the product that you are bidding for, just draw a line through the document and say NOT APPLICABLE.  A good example of this is the Standard Bidding Document 5 which deals with the National Industrial Participation Programme.  The chances are truly little that your SMME is going to have to comply with this form.

Some obvious mistake that I have come across is where the Organ of State request normal BEE information and not B-BBEE information.  What is the difference you ask?  It is where they ask the Responder to state the Equity Ownership of the Enterprise that is responding to the tender.  They also neglect to ask for your B-BBEE certificate.  In 2007 the new Broad-Based Black Economic Empowerment Act came into effect whereby an Enterprise is measured according its B-BBEE scorecard.  Before the B-BBEE Act, Enterprises were measured on their Equity Ownership – the more equity black people had in an Enterprise, the more likely it was to win a tender.  Because of the unfairness of this the Government changed Black Economic Empowerment to Broad-Based Black Economic Empowerment.

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  • When you respond to a Tender or Request for Proposal you always attach your current BBBEE certificate or your EME Letter from your Auditor.  If the Tender Document requests any Equity figures I suggest you draw a line through it and refer the reader to your BBBEE certificate.

By following these simple steps, you will ensure that your tender response receives the necessary attention that it deserves.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Supply, Installation, Aautomation, Monitoring and Maintenance of multi-functional printer machine for 24 months (re-advert) 2020-07-03 12:00 UBU-B-02/03/20
Tender for the supply, delivery and offloading of COVID-19 personal protective equipment for a period of one year. 2020-06-17 10:00 GFS 10-2019/20
Supply and delivery of lubricants for CNC machining to iThemba LABS, Cape Town 2020-06-17 11:00 iLABS/RFQ 2020/21:09
Supply and delivery of 3.8 kilogram of carbon-fibre reinforced nylon for 3D printing 2020-06-17 11:00 iLABS/RFQ 2020/21:10
The supply and delivery of 72.5 kv vacuum switches; 1500 a; 1no; spst for stock replenishment 2020-08-17 10:00 MPGXC006164
Ward 26 basic sanitation phase 4 2020-06-25 12:00 MLM/S/W26/P4/20-21
Support and Maintenance for Terrasolid Software For a period of three years 2020-06-25 10:00 Corp 5060R
Manufacture, fabrication, testing, inspection and supply of estimated quantities of 19 inch standard and swingframes cabinet and associated equipments 2020-07-30 10:00 CORP5084
Compilation of Annual Finanial Statements for 3 years 2020-06-30 11:00 BM05/20/21
Supply and deliver ticket materials (itix rolls, pitix rolls, ptims rolls and thermal ribbons) for six months as and when required 2020-06-05 12:00 OPS19-20-045-03
The African Union has allocated funds and invites bids from eligible bidders for the supply and delivery of medical equipment and supplies to AUC Medical Center whose specifications are detailed in the bid document. 2020-06-29 15:00 AUC/MHSD/G/002
Supply and delivery of 551 laptops and 527 desktops for Transnet SOC Limited operating as Transnet Port Terminals hereinafter referred to as (“TPT”) for the Cape Town, Durban, Richards Bay (including Pendoring), Port Elizabeth (Lohathla), Ngqura, Saldahna and East London terminals on as a once off supply 2020-06-30 10:00 iCLM HQ 437/TPT
Appointment of panel of service providers for the provision of technical assistance to municipalities to carry out municipal financial recovery services (MFRS) function for a period of three (3) years. 2020-06-30 11:00 NWDF01 / 2020
Supply and Manufacture, repair and installation of Electronic control boxes on “as and when required” basis 2020-06-26 10:00 CORP 5099
Provision for maintenance, support and enhancement for the ticketing system an "as and "when required basis for 12 months. 2020-06-05 11:30 10317096
Refurbishment and conversion of the old Brandvlei Correctional Centre into a covid 19 isolation site 2020-06-22 12:00 DCS06WCANN001/TKC/01
Horticulture maintenance services at Redan Village, Vaal Power Village and garden maintenance of Eskom vacant houses at Vaalpark and Three Rivers for a period of three (3) years on an as and when required basis 2020-08-17 10:00 MPGXC006163
Purchase, collection and removal of scrap kva transformers / equipment 2020-06-22 10:00 KZN0051/RK
Specialised Structural Repairs on a Water Tanker 2020-06-04 12:00 REQ11354
Fire Fighting Equipment For Covid-19 2020-06-04 12:00 UGU/SCM00015/05/2020

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