Issue Date: 
Thursday, October 31, 2019

What to do if there are old or incorrect tender documents?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

If you respond to a tender and come across tender documents that are not compiled correctly, I suggest the following:

Where you must respond to forms that are not applicable to your business or to the product that you are bidding for, just draw a line through the document and say NOT APPLICABLE.  A good example of this is the Standard Bidding Document 5 which deals with the National Industrial Participation Programme.  The chances are truly little that your SMME is going to have to comply with this form.

Some obvious mistake that I have come across is where the Organ of State request normal BEE information and not B-BBEE information.  What is the difference you ask?  It is where they ask the Responder to state the Equity Ownership of the Enterprise that is responding to the tender.  They also neglect to ask for your B-BBEE certificate.  In 2007 the new Broad-Based Black Economic Empowerment Act came into effect whereby an Enterprise is measured according its B-BBEE scorecard.  Before the B-BBEE Act, Enterprises were measured on their Equity Ownership – the more equity black people had in an Enterprise, the more likely it was to win a tender.  Because of the unfairness of this the Government changed Black Economic Empowerment to Broad-Based Black Economic Empowerment.

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  • When you respond to a Tender or Request for Proposal you always attach your current BBBEE certificate or your EME Letter from your Auditor.  If the Tender Document requests any Equity figures I suggest you draw a line through it and refer the reader to your BBBEE certificate.

By following these simple steps, you will ensure that your tender response receives the necessary attention that it deserves.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Provision of Banking Services for a period of 5 years 2020-05-15 12:00 SCM/11/2019-20
Supply: Electrical Equipment & Components - Elec-equipment 2020-04-28 12:00 GH12002060
Disposal Of Various Equipment/Scrap 2020-04-30 10:00 WTB002288
Supply and delivery of Fan Impeller and Fan Electric 2020-04-24 11:00 6000235154
Provision of Diving Personnel Services For PetroSA 2020-05-15 12:00 CTT23927
Request for Quotation (RFQ) for the supply of Management and Storage Servers to the CSIR 2020-05-05 16:30 9224/05/05/2020
Land Port of Entry :Golela and Onverwacht: Appointment of a Service Provider/S for The Maintenance and Repairs of Building, Civil, Mechanical, Electrical Infrastructure and Installations for a period of 36 months 2020-05-15 11:00 H19/036 AI
Land Ports Of Entry: Monantsa Pass and Peka Bridge: Appointment of a Service Provider: Maintenance, Servicing and Repair of Buildings, Mechanical and Electrical Infrastructure and Installation at the Ports of Entry for a Period of: 36 Months 2020-05-20 11:00 H19/035 AI
Legal Services Panel 2020-05-11 11:00 IEC/LS-01/2020
Road Distribution and Warehousing Services 2020-05-15 11:00 IEC/LG-01/2020
The South African Social Security Agency hereby invites proposals from potential service providers to bid for the accreditation of service providers to render branding services for SASSA Mpumalanga Region for a period of 36 months (3) Years. 2020-04-24 11:00 SASSA: 47- 19- COM- MP
Request for Information for Co-operatives manufacturing Toilet Paper in Gauteng 2020-04-10 11:00 GT/ GDSD/ 020/ 2020
Request for Information for Co-operatives manufacturing Packaging 2020-04-10 11:00 GT/ GDSD/ 021/ 2020
The Department of Agriculture seeks a service provider for the conducting and roll out of the implementation of the Recognition of Prior Learning (RPL) project 2020-04-23 11:00 BID 869 - 2019/ 2020
Appointment of a Service Provider to Conduct International Benchmarking of the South African NSC With CIE, IB, Kenya, Ghana and Zimbabwe 2020-04-24 12:00 UMALUSI (19- 20) T0014
Appointment of a panel of Trainers to train researchers and M&E experts for the period ending 31st March 2023 2020-05-11 11:00 RFP/ SASSETA/ 201920112/ 1/ 2
Appointment of an experienced Photography and Videography Service Provider from date of appointment until 31st March 2023 2020-05-11 11:00 RFP/ SASSETA/ 201920131
Terms Of Reference for Procurement Of Office Furniture for the ETDP Seta Head Office 2020-05-08 11:00 SCMU: 15 - 2019/ 20
RFP 01-2019: Provision of a Production Management and Track and Trace Solution for cigarettes 2020-04-30 11:00 RFP 01- 2019
Supply and Delivery of Coal Peas for National Health Laboratory Service 2020-04-30 11:00 RFB 135/ 19/ 20

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