Issue Date: 
Thursday, October 31, 2019

Understanding the Tender Process

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

It is imperative for all potential bidders that they familiarize themselves with the tender process in South Africa.  There are procedures that need to be followed by Organs of State when they issue a tender.  These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999), to name but two.

Most of the Organs of State that issue tenders follow these procedures to the letter, but there are some Organs of State that do not follow all the procedures.  The reasons for this can be many but the main reason is that not all the procedures listed in the Acts are applicable to the specific tender or bid that has been issued.  It is therefore especially important that you as potential bidder ensure that:

  • You attend the briefing session
  • You read the whole tender document because all tenders are different
  • You make sure you take note of the closing date of the tender
  • You have completed all the documents in the bid document.

It must be stressed that the tender environment is incredibly competitive and if you submit incorrect tender documents or if your tender is incomplete, your tender will be viewed as non-responsive and would not be evaluated.  Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to an Organ of State.  It is important to deliver the exact goods the Organ of State want to procure.  If the Organ of State wants to procure office furniture, ensure that you supply them office furniture and not something that looks like office furniture but is not.  The specifications of your product listed in your tender must be clear and precise.  The Supply Chain Management must be able to make an informative decision regarding your supply.  So, ensure that you understand what is required.

If you understand the tender process and you specify your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process.  If you make it through the evaluation process you are in business because it is then up to the Adjudication Committee to award the tender to the best candidate.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Provision of Information Technology System for the Design,Supply,Implementation and Commissioning of an Integrated Electronic Systems for Lepelle Northern Water By a Consortium/Individual/Joint Venture Companies 2020-02-18 11:00 LNW 18/ 19/ 20
Department of Economic Development Tourism and Environmental Affairs: Ugu: Hire of Office Accommodation: A lettable area sufficient to accommodate 816m2 of office space plus to a maximum of 25% of nonassignable space plus 25 undercover bays of which 1 is to be a disabled bay 2020-02-19 11:00 ZNT 2933 W
Provision of Office Accommodation: Ixopo Satellite Office for a leased period of 5 years. (Leases ranging from seven to ten years will also be considered). The office space required should be minimum of 88.28m² with three(3) parking bays 2020-02-20 11:00 27/ 2019
Department of Community Safety and Liaison: Ugu: Hire of Office Accommodation: A lettable area sufficient to accommodate 242m2 of office space plus to a maximum of 25% of non-assignable space plus 3 undercover bays of which 1 is to be a disabled bay., 4 lock up bays required 2020-02-19 11:00 ZNT 2936 W
Department of Human Settlement: Ugu: Hire of Office Accommodation: A lettable area sufficient to accommodate 374m2 of office space plus to a maximum of 25% of non-assignable space plus 6 lockup garages,6 secure undercover bays of which 1 is to be disabled bay 2020-02-19 11:00 ZNT 2934 W
Department of Social Development: Howick: Hire of Office Accommodation: A lettable area sufficient to accommodate 500m2 of office space plus to a maximum of 25% of non-assignable space plus 6 secure undercover bays of which 2 is to be a disabled bay, 8 open parking bays is required. 2020-02-19 11:00 ZNT 2922 W
Provision of Office Accommodation: Umzinto Satellite Office for a leased period of 5 years. (Leases ranging from seven to ten years will also be considered). The office space required should be minimum of 93m² and two (2) parking bays 2020-02-20 11:00 28/ 2019
Provision of Office Accommodation: Queenstown Local Office for a leased period of 5 years. (Leases ranging from seven to ten years will also be considered). The office space required should be minimum of 462m² with thirteen(13) parking bays 2020-02-20 11:00 26/ 2019
Appointment of a Panel of Forensic Investigation Service Providers 2020-02-10 11:00 GPAA 01/ 2020
Team effectiveness sessions 2020-02-11 11:00 FSCA2019/ 20- T017
Chairpersons for disciplinary hearings and initiators 2020-02-11 11:00 FSCA2019/ 20- T018
Office of the Premier: Pietermaritzburg: Hire of Office Accommodation: A lettable area sufficient to accommodate 3785m2 of office space plus to a maximum of 25% of non-assignable space plus 100 secure undercover bays of which 2 is to be a disabled bay, 200 open parking bays is required. 2020-02-19 11:00 ZNT 2924 W
Supply, delivery and installation of five storage containers that will be used for storing condoms at five Eastern Cape Department of Health sub districts (Ngquza Hill, KSD, Mhlontlo, Sakhisizwe and Mbhashe sub district) 2020-02-17 11:00 SCMU3- 19/ 20- 0446- HO
Provision of offsite storage services 2020-02-11 11:00 FSCA2019/ 20- P003
Supply & delivery of perishables to Dora Nginza Regional Hospital for a period of 36 months 2020-02-14 11:00 SCMU3- 19/ 20- 0417- DNG
Provision of Cloud Based ERP system 2020-02-07 11:00 CON3063/ 20
Rendering of Cremation and Burial service of Pauper and Destitute decedents for Western Cape Government: Health Facilities for three (3) year period 2020-02-14 11:00 WCGHSC 0202/ 2019
Provision of Cloud Based Infrastructure and Connectivity 2020-02-07 11:00 CON3062/ 20
Fasset is seeking to appoint a suitably qualified and experienced training provider to work with Fasset to present a half day seminar on Budget and Tax Update 2020 to an expected number of 6500 to 7000 delegates, at 36 venues (including additional venues excluding webinars) 2020-02-07 11:00 FAS/ AN/ PROECTS/ B&T2020/ CON2085
Appointment of an accredited service provider to provide group life scheme to ECRDA for a period of 5 years 2020-02-07 11:00 SCMU 10 – 2019/20

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