Issue Date: 
Tuesday, March 4, 2014

Understanding the Tender Process

By Werner van Rooyen

www.how2tender.com

3 March 2014

It is imperative for all potential bidders that they familiarize themselves with the tender process in South Africa. There are procedures that need to be followed by Organs of State when they issue a tender. These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Most of the Organs of State that issue tenders follow these procedures to the letter, but there are some Organs of State that do not follow all the procedures. The reasons for this can be many but the main reason is that not all the procedures listed in the Acts are applicable to the specific tender or bid that has been issued. It is therefor very important that you as potential bidder ensures that:

  1. You attend the briefing session
  2. You read the whole tender document because all tenders are different
  3. You make sure you take note of the closing date of the tender
  4. You have completed all the documents in the bid document.

It must be stressed that the tender environment is very competitive and if you produce incorrect tender documents or if your tender is incomplete, your tender will be viewed as non-responsive and would not be evaluated. Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to an Organ of State. It is important to deliver the exact goods the Organ of State want to procure. If the Organ of State wants to procure office furniture, ensure that you supply them office furniture and not something that looks like office furniture but isn’t. The specifications of your product listed in your tender must be clear and precise. The Supply Chain Management must be able to make a informative decision regarding your supply. So ensure that you understand what is required.

If you understand the tender process and you spec your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process. If you make it through the evaluation process you are in business because it is then up to the Adjudication Committee to award the tender to the best candidate.

If you want to learn more about the tender process and how to complete a tender correctly and hopefully successfully, please visit our website at www.how2tender.com to find out more.

Until next time - happy tendering.

Don’t delay, get educated today!

Title Closing Date Tender No.
Stimulator, Peripheral, Nerve For Internal and External Block 2018-01-30 11:00 ZNQ 899/ 17 - 18 GAZ
Supply: 8 x units phonak nadia s 1 up with bone. Bone conduction hearing aid 2018-01-31 11:00 ZNQ 493/ 17
Syringe pump (HOSP) E 160 AS HTS SPECIFICATION UMDNS: 13217 E132 (ELECTRONICS) 2018-01-26 11:00 ZNQ 393/ 17/ 18
Cleaning of Diesel Tanks 2018-02-06 11:00 ZNQ 189/ 17 - 18 GAZ
12 MONTH CONTRACT - Supply of - Intra Ocular 3 Piece Lens with Different Sizes 2018-02-19 11:00 ZNQ - 540/ 17
Provision of pest control services for the period of 12 months to all the clinic’s under Nseleni CHC. namely: uMbonambi, Nhlabane, Sokhulu, Sappi, Cinci, Dondotha, Ocilwane and Ntambanana 2018-02-09 11:00 739 / 2017- 2018
12 MONTH CONTRACT - Units x 6 552 - Supply of - Eye Patches Junior 6 x 4.8cm As per Specification 2018-02-19 11:00 ZNQ - 535/ 17
Supply and Deliver Gauze Swabs 100 x 100mm - 8ply Sterile 2018-02-01 11:00 ZNQ 170/ 1718
Provision of pest control services for the period of 12 months to Nseleni CHC and Old clinic x 2 2018-02-09 11:00 740 / 2017- 2018
Cotton wool balls , absorbent, sterile, 0,5g. Specifications will be available with tender documents. 2018-01-30 11:00 ZNQ 1049/ 17 - 18 GAZ
12 month contract - Units x 1 368 - Supply of - Opthalmic Knife 2.3mm 2018-02-19 11:00 SALGA/ 57/ 2017
Conduct an Education Management Information System (EMIS) Data Quality Audit In 92 Schools and Compile and Submit Reports With Findings and Recommendations from the date of conclusion of the Contract Until 31 May 2018. 2018-02-09 11:00 B/ WCED 2432/ 17
H.B. STICKS “ REF 201”. Specifications will be available with tender documents. 2018-01-30 11:00 ZNQ 1050/ 17 - 18 GAZ
Dressing adherent, transparent 10.0 x 12cm 2018-01-30 11:00 ZNQ 1044/ 17 - 18 GAZ
Appointment of a Service Provider For Bontle Ke Botho (BKB) Greening Project 2018-02-09 15:00 GT/ GDARD/ 023/ 2018
12 month contract - Units x 24 600 - Supply of - Eye Pads Sterile As per Specification NB: please provide samples 2018-02-19 11:00 ZNQ - 537/ 17
Paper, sterilization crepe green, 900 x 1300mm 2018-01-30 11:00 ZNQ 1048/ 17 - 18 GAZ
Tape surgical, adhesive film 50mm x 5m. 2018-01-30 11:00 ZNQ 1047/ 17 - 18 GAZ
12 Month contract - Units x 2 400 - Supply of - Opthalmic Knife 15 Degrees 2018-02-19 11:00 ZNQ - 539/ 17
Supply and Delivery of Frozen Vegetables, Fresh Vegetables and Fresh Fruits to the three (3) Central Hospitals (Groote Schuur-, Tygerberg- and Red Cross War Memorial Children’s Hospitals) on a Twelve (12) Month Contract Period with an Option to Extend the Contract for a Further Twelve (12) Months Based on Performance 2018-02-20 11:00 Q750940

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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