Issue Date: 
Thursday, October 31, 2019

Understanding the Tender Process

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

It is imperative for all potential bidders that they familiarize themselves with the tender process in South Africa.  There are procedures that need to be followed by Organs of State when they issue a tender.  These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999), to name but two.

Most of the Organs of State that issue tenders follow these procedures to the letter, but there are some Organs of State that do not follow all the procedures.  The reasons for this can be many but the main reason is that not all the procedures listed in the Acts are applicable to the specific tender or bid that has been issued.  It is therefore especially important that you as potential bidder ensure that:

  • You attend the briefing session
  • You read the whole tender document because all tenders are different
  • You make sure you take note of the closing date of the tender
  • You have completed all the documents in the bid document.

It must be stressed that the tender environment is incredibly competitive and if you submit incorrect tender documents or if your tender is incomplete, your tender will be viewed as non-responsive and would not be evaluated.  Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to an Organ of State.  It is important to deliver the exact goods the Organ of State want to procure.  If the Organ of State wants to procure office furniture, ensure that you supply them office furniture and not something that looks like office furniture but is not.  The specifications of your product listed in your tender must be clear and precise.  The Supply Chain Management must be able to make an informative decision regarding your supply.  So, ensure that you understand what is required.

If you understand the tender process and you specify your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process.  If you make it through the evaluation process you are in business because it is then up to the Adjudication Committee to award the tender to the best candidate.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Provision of Banking Services for a period of 5 years 2020-05-15 12:00 SCM/11/2019-20
Supply: Electrical Equipment & Components - Elec-equipment 2020-04-28 12:00 GH12002060
Disposal Of Various Equipment/Scrap 2020-04-30 10:00 WTB002288
Supply and delivery of Fan Impeller and Fan Electric 2020-04-24 11:00 6000235154
Provision of Diving Personnel Services For PetroSA 2020-05-15 12:00 CTT23927
Request for Quotation (RFQ) for the supply of Management and Storage Servers to the CSIR 2020-05-05 16:30 9224/05/05/2020
Land Port of Entry :Golela and Onverwacht: Appointment of a Service Provider/S for The Maintenance and Repairs of Building, Civil, Mechanical, Electrical Infrastructure and Installations for a period of 36 months 2020-05-15 11:00 H19/036 AI
Land Ports Of Entry: Monantsa Pass and Peka Bridge: Appointment of a Service Provider: Maintenance, Servicing and Repair of Buildings, Mechanical and Electrical Infrastructure and Installation at the Ports of Entry for a Period of: 36 Months 2020-05-20 11:00 H19/035 AI
Legal Services Panel 2020-05-11 11:00 IEC/LS-01/2020
Road Distribution and Warehousing Services 2020-05-15 11:00 IEC/LG-01/2020
The South African Social Security Agency hereby invites proposals from potential service providers to bid for the accreditation of service providers to render branding services for SASSA Mpumalanga Region for a period of 36 months (3) Years. 2020-04-24 11:00 SASSA: 47- 19- COM- MP
Request for Information for Co-operatives manufacturing Toilet Paper in Gauteng 2020-04-10 11:00 GT/ GDSD/ 020/ 2020
Request for Information for Co-operatives manufacturing Packaging 2020-04-10 11:00 GT/ GDSD/ 021/ 2020
The Department of Agriculture seeks a service provider for the conducting and roll out of the implementation of the Recognition of Prior Learning (RPL) project 2020-04-23 11:00 BID 869 - 2019/ 2020
Appointment of a Service Provider to Conduct International Benchmarking of the South African NSC With CIE, IB, Kenya, Ghana and Zimbabwe 2020-04-24 12:00 UMALUSI (19- 20) T0014
Appointment of a panel of Trainers to train researchers and M&E experts for the period ending 31st March 2023 2020-05-11 11:00 RFP/ SASSETA/ 201920112/ 1/ 2
Appointment of an experienced Photography and Videography Service Provider from date of appointment until 31st March 2023 2020-05-11 11:00 RFP/ SASSETA/ 201920131
Terms Of Reference for Procurement Of Office Furniture for the ETDP Seta Head Office 2020-05-08 11:00 SCMU: 15 - 2019/ 20
RFP 01-2019: Provision of a Production Management and Track and Trace Solution for cigarettes 2020-04-30 11:00 RFP 01- 2019
Supply and Delivery of Coal Peas for National Health Laboratory Service 2020-04-30 11:00 RFB 135/ 19/ 20

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