Issue Date: 
Thursday, October 31, 2019

Understanding the Tender Process

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

It is imperative for all potential bidders that they familiarize themselves with the tender process in South Africa.  There are procedures that need to be followed by Organs of State when they issue a tender.  These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999), to name but two.

Most of the Organs of State that issue tenders follow these procedures to the letter, but there are some Organs of State that do not follow all the procedures.  The reasons for this can be many but the main reason is that not all the procedures listed in the Acts are applicable to the specific tender or bid that has been issued.  It is therefore especially important that you as potential bidder ensure that:

  • You attend the briefing session
  • You read the whole tender document because all tenders are different
  • You make sure you take note of the closing date of the tender
  • You have completed all the documents in the bid document.

It must be stressed that the tender environment is incredibly competitive and if you submit incorrect tender documents or if your tender is incomplete, your tender will be viewed as non-responsive and would not be evaluated.  Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to an Organ of State.  It is important to deliver the exact goods the Organ of State want to procure.  If the Organ of State wants to procure office furniture, ensure that you supply them office furniture and not something that looks like office furniture but is not.  The specifications of your product listed in your tender must be clear and precise.  The Supply Chain Management must be able to make an informative decision regarding your supply.  So, ensure that you understand what is required.

If you understand the tender process and you specify your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process.  If you make it through the evaluation process you are in business because it is then up to the Adjudication Committee to award the tender to the best candidate.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Appointment of a service provider to procure maintenance tools and accessories for the South African Nursing Council. 2020-11-11 11:30 RFQ 41/2020
To Appoint The Suitable Service Provider To Render Project Management Services to the Department Of Environment, Forest and Fisheries to Remove And/Or Clear Illegal Dumping and Cleaning Streets In Matjhabeng Local Municipality Over A Period Of Twenty Four (24) Months. 2020-11-13 11:00 E 1582
Supply & delivery of cleaning material to National dept of Public Works & Infrastructure, Cape Town Regional Office ( 24 months) 2020-11-13 11:00 CPTSC14/ 20
24 months term contract: Supply and delivery of toilet paper and hand paper towels 2020-11-13 11:00 CPTSC 15/ 20
To Appoint The Suitable Service Provider to Render Project Management Services to the Department of Environment, Forest and Fisheries to Remove and/Or Clear Illegal Dumping and Cleaning Streets in Mangaung Metropolitan Municipality Over a Period Of Twenty-Four (24) Months 2020-11-13 11:00 E 1583
To Appoint The Suitable Service Provider To Render Project Management For The Procurement of Equipment for The Thaba-Nchu Buy-Back Centre and Transfer Station; Botshabelo and Chris Hani Buy–Back Centres and to Train and Support The Existing Three (3) Waste Cooperatives and Or Non-Profit Organisations to Be Able to Operate and Manage The Thaba-Nchu; Botshabelo And Chris Hani Buy Back Centres In Mangaung Metropolitan Municipality Over a Period of Twenty-Four (24) Months. 2020-11-13 11:00 E 1584
To Appoint the Suitable Service Provider to Render Project Management Services to Train and Support Existing Waste Pickers Cooperative to be able to Operate And Manage The Buy-Back Centre At Odendaalrus In Matjhabeng Municipality Over A Period Of Twenty-Four (24) Months. 2020-11-13 11:00 E 1585
Establishment of a Panel (Database) Of Due Diligence Service Providers to Support The Implementation Of The Operation Vula 2020-11-24 11:00 ZNT 09 EDTEA 20/ 21
Outsourcing of a Contractor that will Provide Background Research, Updating , Development and Printing of Joint Doctrine in a Form of Publication and Manuals in the South African National Defence Force for a Period of Three (03)Years. 2020-11-24 11:00 CPSC- B- PC- 060- 2018RR
Department of Justice & Constitutional Development Pretoria: palace of justice: heritage modification, upgrading & audit of security systems 2020-11-17 11:00 PT20/ 003
Request for Information on a Mainframe Emulator, Server and Workstation/Desktop Management Solution for the Department of Defence. 2020-11-24 11:00 CPSC- B- RFI- 001- 2020
Provide Enhancement, Migration, Maintenance and Support on the Balanced Scorecard and Procurement Systems to Department of Environment, Forestry and Fisheries (DEFF) for a period of 24 months 2020-11-12 11:00 RFB 2274/ 2020
Appointment of a Service Provider for the Provision of Maintenance and development of Online Web-based Systerms for a period of three (3) years 2020-11-20 11:00 CHE/ CS/ 09/ 03/ 2020
Appointment of a Quantity Surveying Company for the Refurbishing of the Old Core Shed and Geotech Lab Buildings (Head Office, 280 Pretoria Road) 2020-11-23 11:00 CGS- 2020- 023X
Appointment of a Professional Architect for the Refurbishing of the Old Core Shed And Geotech Lab Buildings (Head Office, 280 Pretoria Road) 2020-11-23 11:00 CGS- 2020- 22X
Appointment of a Risk Management and Short Term Insurance Broking Services Consultant (Broker) for the Council For Geoscience 2020-11-24 11:00 CGS- 2020- 034X
Appointment of a service provider for the supply and delivery of electrical spare parts to the South African Nursing Council 2020-11-17 11:30 RFQ 34/2020
Appointment of a Service Provider To Provide Physical Guarding Services, Patrols And Emergency (Armed) Response for a period of 36 months to all Offices new. 2020-11-23 11:00 CIDB/ 003/ 2021
Invitation for an Open Tender to Provide Security Services at Constitution Hill for a Period Of 3 Years (36 Months) with an Option for an Additional 12 Months 2020-11-13 11:00 CONHILL/ 01/ FAC- SEC/ 2020
Invitation to Service Providers to Submit Proposals For ICT Infrastructure Migration And Dedicated Hosting Services for a Period Of Five (5) Years, with an Option to Renew for a further five (5) years 2020-11-20 11:00 CIPC BID NUMBER: 07/ 2020/ 2021

Pages

Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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