Issue Date: 
Tuesday, March 4, 2014

Understanding the Tender Process

By Werner van Rooyen

www.how2tender.com

3 March 2014

It is imperative for all potential bidders that they familiarize themselves with the tender process in South Africa. There are procedures that need to be followed by Organs of State when they issue a tender. These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Most of the Organs of State that issue tenders follow these procedures to the letter, but there are some Organs of State that do not follow all the procedures. The reasons for this can be many but the main reason is that not all the procedures listed in the Acts are applicable to the specific tender or bid that has been issued. It is therefor very important that you as potential bidder ensures that:

  1. You attend the briefing session
  2. You read the whole tender document because all tenders are different
  3. You make sure you take note of the closing date of the tender
  4. You have completed all the documents in the bid document.

It must be stressed that the tender environment is very competitive and if you produce incorrect tender documents or if your tender is incomplete, your tender will be viewed as non-responsive and would not be evaluated. Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to an Organ of State. It is important to deliver the exact goods the Organ of State want to procure. If the Organ of State wants to procure office furniture, ensure that you supply them office furniture and not something that looks like office furniture but isn’t. The specifications of your product listed in your tender must be clear and precise. The Supply Chain Management must be able to make a informative decision regarding your supply. So ensure that you understand what is required.

If you understand the tender process and you spec your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process. If you make it through the evaluation process you are in business because it is then up to the Adjudication Committee to award the tender to the best candidate.

If you want to learn more about the tender process and how to complete a tender correctly and hopefully successfully, please visit our website at www.how2tender.com to find out more.

Until next time - happy tendering.

Don’t delay, get educated today!

Title Closing Date Tender No.
Supply & delivery of cable. 2018-06-26 15:00 GJ1181037A
Supply: Electrical accessories 2018-06-29 15:00 GJ11801096
Supply: Hardware items 2018-06-26 12:00 GG11801523
Department of Labour: Procurement of Office accommodation comprising 3 134.09m² and 20 undercover Parking Bays in Johannesburg CBD for a period of five (5) years 2018-07-24 11:00 JHB.18/ 08
Department of Labour: Procurement of Office accommodation comprising 2 533.64m² and 20 undercover Parking Bays in Germiston CBD for a period of three (3) years 2018-07-24 11:00 JHB.18/ 09
Supply, Maintenance and Servicing of Tractors and Accessories for SANParks for a period of five (5) years 2018-07-16 11:00 GNP- 014- 18
Service Laundry 2x Drier, 2x Washing Machine and 1X pressure. 2018-06-29 11:00 ZNQ: 8973/ 18 NIEM
Service to Air-conditioners split unit x 44 units & window unit x 32 units. 2018-06-29 11:00 ZNQ: 8965/ 18 NIEM
Robben Island Museum (RIM) Intends on Creating an Open Database of Service Providers to Provide Suitable Options In Procuring a Passenger Ferry or In Providing Alternatives Such as; Leasing with the Option to Procure, Outright Purchase, Etc 2018-07-20 11:00 RIM FER 01- 2018 / 2019
Service to calorifiers x 02 units. 2018-06-29 11:00 ZNQ: 8968 NIEM
Service Voltage Switch Gears X 03. 2018-06-29 11:00 ZNQ: 8976/ 18 NIEM
RAF would like to appoint an experienced and suitably qualified service provider to provide leasing of office space in Durban Regional Office for a period of five (5) years 2018-07-17 11:00 RAF/ 2018/ 00026
Service of fire equipment at Groenvlei clinic X 12. 2018-06-29 11:00 ZNQ: 8980/ 18 NIEM
Service infra red testing to DB boards. 2018-06-29 11:00 ZNQ: 8982/ 18 NIEM
Maintenance of Telephone Management System (PBX) for Parliament of RSA 2018-07-06 12:00 B8/ 2018
Service medical gas plant, all oxygen & vacuum points in all three wards and two vacuum pumps x52 points. 2018-06-29 11:00 ZNQ: 8967/ 18 NIEM
Service of fire equipment at Niemeyer Memorial Hospital X 56. 2018-06-29 11:00 ZNQ: 8979/ 18 NIEM
Appointment of a service provider to provide Internal Audit Services to the National Arts Council for a period of three (3) years on 80/20 PPPFA 2018-07-24 11:00 NAC- 01- 2018- 19
Service Genset 350KVA at Niemeyer Hospital 2018-06-29 11:00 ZNQ: 8977/ 18 NIEM
Service Particle Count Test X 01 2018-06-29 11:00 ZNQ: 8981/ 18 NIEM

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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