Issue Date: 
Thursday, October 31, 2019

Tips to deliver your tender response on time

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

“Late submissions will not be accepted.  A submission will be considered late if it arrived one second after 14:00 or any time thereafter.  The bid (tender) box shall be locked at exactly 14:00 and bids arriving late will not be accepted under any circumstances.  Bidders are therefore strongly advised to ensure that bids be dispatched allowing enough time for any unforeseen events that may delay the delivery of the bid”.

The paragraph above is typical in tender documents.  This paragraph, that the responder must agree too, is indicative of how serious the Organ of State is about getting your response in on time.

Here are five tips or things to remember to ensure that you deliver your tender response on time.

  1. Ensure that you know exactly what the office address is where the tender response must be submitted.  You do not want to get lost on your way to where you need to drop off your tender response.
  2. Budget for enough traveling time.  Road and traffic conditions can force you to travel longer to your destination causing you to arrive late at the Organ of State’s offices.
  3. Take a colleague along for the journey.  This can be helpful when you reach the offices where you need to drop off the tender and there is no parking in the nearby proximity of the tender office.  You, or your colleague, can be dropped off to go and deliver the tender response documents whilst the other person is looking to park the vehicle.
  4. Enquire beforehand where the tender box is located at.  If you are running on a tight time schedule there would not be time to search for the tender box.  Dropping your tender response into the wrong box will be a fatal mistake.
  5. Stay for the official tender response opening that will take place directly after the closing of the tender response.  By staying for the tender response opening you will ensure that your tender response is registered together with all the other tender responses.

If you follow these five simple steps when submitting your tender, you will ensure that your tender response is on time and delivered into the correct tender box.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Design, supply, erect, inspect and dismantle of scaffolding at Thornwood Embankment rehabilitation 2020-07-23 10:00 CRAC-DNR-33228
For the hire of a crewed 41.5 x 10m barge and a tug boat with a 10ton bollard pull capacity at seawall, berth 9 pier 1, Durban harbour 2020-07-21 10:00 CRAC DNR 32500
Printing services - AU diary and calendar 2021 - Framework Contract 2020-08-06 15:00 AUC/DIC/G/005
Supply and delivery of 18 x (xqty) hydroulic lifting trolleys for Forensic Pathology Services for 14 hospitals 2020-08-05 12:00 HEAL/208/20/MP Re-advertisement
Supply and delivery of 8 x dialysis machines with RO plant for Rob Ferreira and Witbank Hospital 2020-08-05 12:00 HEAL/209/20/MP Re-advertisement
Provision of Ambulance Services and Outsourcing ERT Services at Matla Power Station for a period of five (5) years. 2020-09-03 10:00 MPGXC006225
Occupational health and safety consultant for a period of three (3) years 2020-07-16 16:00 RFQ/002/2020
Invitation to tender for Farm Rietfontein Portion 47 395 JR 2020-07-28 10:00 IRP265
OHS Agent_Upgrade of Hornlee Sewer_T06 of 2019/2020 2020-07-14 12:00 12/2020/21
OHS Agent_Hornlee_Replacement & Rehabilitation of Existing Water Network_T21 of 2019/2020 2020-07-14 12:00 13/2020/21
Supply and delivery of hand sanitizer, gloves and masks 2020-07-14 12:00 14/2020/2021
Supply and Delivery of Laptops 2020-07-16 12:00 15/2020/21
Provision of loan finance 2020-08-05 12:00 T 01 OF 2020/21
Appointment of a suitable qualified and experienced service provider as auctioneer for a period of three (3) years to conduct the auctions of municipal owned fixed assets, moveable property and impounded vehicles on behalf of the municipality 2020-08-05 12:00 T 02 of 2020/21
Erratum: Extension of validity period for additional: 120 days for electrical database and mechanical database 2020-07-10 11:00 ZNB 5731/ 2019- H/ ZNB 5730/ 2019- H
Erratum: Provide a fully managed enterprise picture archiving and communications system for the Gauteng Department of Health (GDOH) with maintenance and support for a five (5) year period 2020-07-24 11:00 RFB 2186/ 2020
Erratum: Supply & install a hosted internet protocol telephone system & IP phones for the Dep of Higher Education & Training 2020-07-17 11:00 RFB 2158/ 2020
Erratum: Request for Proposals: Appointment of a panel of suitable service providers to supply and deliver office stationery to the NHBRC for a period of three (03) years. 2020-07-10 11:00 NHBRC 41/ 2019
Erratum: Supply maintenance of network cabling for saps for a period of three (03) years 2020-07-24 11:00 RFB 2126 - 2019
Request for Proposal: Establishment of a frame agreement for provision of translation and interpretation services for UNHCR offices in regional bureau of Southern Africa. 2020-08-07 16:00 RFP/020/HCR/RBSA/SUP/019

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