Tenders and Fraudulent Documents
We had the privilege to attend a briefing session of the National Department of Health the other day. These briefing sessions are always special, specifically those for the supply of pharmaceutical products. These products are very specialized and only companies that have the correct credentials can actually respond to these tenders. What this mean is that if you are not in the pharmaceutical industry and you do not have the correct licencing for your products then you waste your time attending the briefing session and responding to the tender.
Now this is where the problem starts. Just like with any other tenders there are certain documents that you need to submit with your tender, for example Tax Compliance and B-BBEE certificates or affidavits. But together with these documents there are other compulsory documents like a Licence to manufacture medicines and a Medicines Registration certificate. You might think that these documents would be standard issue for these companies and that would all be genuine. But it is not.
We were very surprised to hear from the National Department of Health that companies actually submit fraudulent documents. Worst of all is that these documents are industry specific and if pharmaceutical companies are willing to commit fraud with these documents in order to win a tender what else are they guilty of?
But the lesson that we all need to take away from this briefing session is that no matter what you tender for, ensures that your compulsory documents are the originals, or certified copies of the original document. Government will validate your compulsory documents and if you have submitted a fraudulent certificate you will be exposed. Once you have been exposed and find guilty your tender days are over.
The Government is wide awake to fraud and one gets the feeling that they are starting to clamp down on fraud and corruption in the tender environment. That is good for South Africa as well as for all the companies that respond to tenders.
If you want to learn what not to do when you respond to tenders then it is time you attend one of our tender workshops. Visit our website for more details on our upcoming How-to-Tender workshops (www.how2tender.com) or email firstname.lastname@example.org should you need any assistance in this regard.