Issue Date: 
Thursday, October 31, 2019

Tenders and fraudulent documents

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

We had the privilege to attend a briefing session of the National Department of Health the other day.  These briefing sessions are always special, specifically those for the supply of pharmaceutical products.  These products are very specialized and only companies that have the correct credentials can respond to these tenders.  What this mean is that if you are not in the pharmaceutical industry and you do not have the correct licencing for your products then you waste your time attending the briefing session and responding to the tender. 

Just like with any other tenders there are certain documents that you need to submit with your tender, for example Tax Compliance and B-BBEE certificates or affidavits, but together with these documents there are other compulsory documents like a licence to manufacture medicines and a Medicines Registration certificate.  You might think that these documents would be standard issue for these companies and that would all be genuine.  But it is not.

We were incredibly surprised to hear from the National Department of Health that some companies submit fraudulent documents to win a tender.

The lesson that we all need to take away from this briefing session is that no matter what you tender for, ensure that your compulsory documents are the originals, or certified copies of the original document.  Government will validate your compulsory documents and if you have submitted a fraudulent certificate you will be exposed.  Once you have been exposed and found guilty you will not be able to tender for any tender.

The Government is wide awake to fraud and one gets the feeling that they are starting to clamp down on fraud and corruption in the tender environment.  That is good for South Africa as well as for all the companies that respond to tenders.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Repair and Maintenance of UPS 2020-02-21 11:00 None
Supply and Delivery of Contactor Sl 80a 3 Phase Ac3 2020-02-24 11:00 11367702
Provision of Internal Audit Services for a three (3) year period, renewable up to five (5) years based on performance - (Re-advertisement) 2020-02-28 14:00 BID-PAC/IA/2020
Supply & Delivery of Line Taps 2020-02-24 11:00 11353412/11278642
Maintenance of Dry Keep Units 2020-02-24 11:00 11365696
Quotation for the Renewal of Enterprise Risk Management Software License 2020-02-26 11:00 KCDM/Quote/06/2020
Supply and Delivery of Pecu Nema Type 1800va Fail On (6279) 2020-02-24 11:00 11416769
Tenders are invited for the Printing Of Driver's Licence Application Forms. 2020-02-22 11:00 GQ02202433
Provision of Cleaning and Gardening Services at Leeuhof, Vereeniging, Bijlkor and Meyerton for the period of twenty four (24) months Place where Goods, Works or Services are required: Leeuhof, Vereeniging, Bijlkor and Meyerton. 2020-03-10 10:00 RFP HOAC-HO-31331
Supply & Delivery Of 315mm Dia Class 12 Socketed Upvc Pipe In 6m Lengths 2020-02-27 11:00 GQ02202434
Supply & Delivery Of 250mm Dia Class 9 Socketed Upvc Pipe In 6m Lengths. 2020-02-27 11:00 GQ02202434
RFQ for the supply and delivery of office furniture at various Transnet Freight Rail offices 2020-03-05 10:00 CRAC-JHB-32375
Supply & Delivery Of 315mm Upvc Class 16 Repair Coupling. (Double Or Kimberley Socket. 2020-02-27 11:00 GQ02202435
Supply & Delivery Of 315mm Class 16 Avk Or Similar Socketed Rsv Gate Valve, Fbe Coated, Cap/Top Left Hand Closing. 2020-02-27 11:00 GQ02202435
Supply & Delivery of Floor Polishers 2020-02-25 11:00 0490551 / 1726853 / 1726852
Tenders are invited for the Clearing of Bush Areas as per Specifications and Map available from SCM Offices, Harrower Rd , North End , PE. 2020-02-26 11:00 CSQ02201913
Tenders are invited for the Clearing of Bush Areas as per Specifications and Map available from SCM Offices, Harrower Rd , North End , PE 2020-02-26 11:00 CSQ02201913
Tenders are invited for the Clearing of Bush Areas as per Specifications and Map available from SCM Offices, Harrower Rd , North End , PE. 2020-02-26 11:00 CSQ02201913
Tenders are invited for Roadside Weed Spraying per Square Meter per Zone with Appropriate Herbicide as per Specifications available from our SCM Offices , Harrower Rd , North End , PE. 2020-02-26 11:00 CSQ02201914
Appointment of a service provider to conduct a skills needs analysis for the Oceans Economy in the Northern Cape 2020-03-13 12:00 RFQ3290/13/02/2020YK

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