Issue Date: 
Monday, August 18, 2014

Tender Site Visits

By Werner van Rooyen

www.how2tender.com

18 August 2014

If you are so fortunate to have reached the stage where an organ of state or a private sector company wants to come and do a site visit, you must know that you are now in the final straight to winning the tender that you have responded to.

But what must you do to prepare for a site visit?

The first thing is to ensure that your place of business is in excellent order. Be sure everything is clean and neat. A clean workshop or office is a pre-requisite and non-negotiable.

Secondly ensure that your employees are prepared and that they are at work the day of the site visit. You do not want to be in a situation where the Evaluation Committee Member asks you to demonstrate a procedure and you can`t because the specific employee that operates that specific peace of engineering equipment or tool or computer is not at work the day of the site visit. You are going to end up with a red face and the committee is not going to be impressed.

One of the main reasons the Evaluation Committee does site visits is to ensure your business does exist. This may sounds weird but believe me there have been horrifying stories of people that have been awarded tenders and then the organ of state finds out that the vendor operates out of his vehicle! It is imperative to have an operating business. It is also a way to combat fraud; by doing a site visit, the organ of state verifies that the vendor isn`t just a person fronting. There have been many instances in the past where tenders have been awarded to businesses that do not actually exist.

The Evaluation Committee will also verify many other things that are important in awarding the tender. These may include:

  • How many employees you have?
  • Do you have the correct machinery?
  • Do you have enough other resources to do the job at hand?

The best advice I can give you is to be prepared. Ensure that everything is in order the day of the site visit. Prepare your employees so that they know what to do and what to answer when asked that difficult questions. But most of all, be happy, because you have reached the final stages of the tender process. I do not want to end on a negative note but I must mention that at the end of the day a site visit can go wrong and you might not be awarded that tender. So, be prepared!

Please visit our website at www.how2tender.com for more information on this as well as other products and services we provide.

Until next time - happy tendering.

Title Closing Date Tender No.
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 1 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 062
Supply and Deliver Flip Chart Ream of Paper, 850x600mm 2018-12-11 11:00 GQ11181995
Supply and Deliver Flip Chart Boards and Stands, 1000* 640MM 2018-12-11 11:00 GQ11181995
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 4 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 064
Supply and Deliver Autodesk Architecture Engineering & Construction Collection, IC Commercial new single user Eld Annual Subscription 2018-12-12 11:00 GQ11182000
Supply and Deliver for a Ford Ranger LWB Lowline Canopy in white for Fleet B 0537 2018-12-12 11:00 GQ11181985
Supply and Deliver for a Ford Ranger LWB Heavy Duty Spray-In Lining for Fleet B 0537 2018-12-12 11:00 GQ11181985
Supply and deliver LITTER BINS - Bolted on Concrete 2018-12-11 11:00 GQ11181996
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 2 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 063
Supply and deliver LITTER BINS - Planted 2018-12-11 11:00 GQ11181996
Southern Corridor Phase 1: Penhill Development Project (Phase 1B) 2019-02-15 11:00 HSC 10/ 2018/ 2019
Southern Corridor Phase 1: Penhill Development Project (Phase 1C) 2019-02-15 11:00 HSC 11/ 2018/ 2019
Appointment of Architect: Renovations to M Block : RK Khan’s 2019-01-23 11:00 ZNB 5756/ 2018- H
Appointment of Quality Surveyor: Renovations to M Block: R K KHan’s 2019-01-23 11:00 ZNB 5753/ 2018- H
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 8 Sections 6 from from Groblershoop to Rooisand and National Route 10 Sections 8 to 11 from Omdraai to Boegoeberg. 2019-01-28 14:00 X.005- 029- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 2 sections 5 to 7 from Riet Kuil Outspan to Rondeheuwel. 2019-01-28 14:00 N.002- 057- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 10 sections 5 to 8 from Kopieskraal to Omdraai Vlei. 2019-01-28 14:00 N.010- 058- 2019/ 1F
The appointment of the service provider to assist the Waste Bureau with the identification and securing of site, development of a business plan, and management of the setting-up; equipping; operating; training of beneficiaries and handover of the Pilot Construction and Demolition Waste Crushing and Block Manufacturing Facility 2018-12-14 11:00 E 1490
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 12 sections 7 to 9 from Pretorius Baken to Klipdrift. 2019-01-28 14:00 N.012- 079- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 8 Sections 8 &9 from Vaal River to NC/FS Border, National Route 12 Sections 9 to 11 from Riet River to NC/NW Border and National Route 18 Section 1 from Warrenton to NC/NW Border. 2019-01-28 14:00 X.005- 030- 2019/ 1F

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.