Issue Date: 
Monday, August 18, 2014

Tender Site Visits

By Werner van Rooyen

www.how2tender.com

18 August 2014

If you are so fortunate to have reached the stage where an organ of state or a private sector company wants to come and do a site visit, you must know that you are now in the final straight to winning the tender that you have responded to.

But what must you do to prepare for a site visit?

The first thing is to ensure that your place of business is in excellent order. Be sure everything is clean and neat. A clean workshop or office is a pre-requisite and non-negotiable.

Secondly ensure that your employees are prepared and that they are at work the day of the site visit. You do not want to be in a situation where the Evaluation Committee Member asks you to demonstrate a procedure and you can`t because the specific employee that operates that specific peace of engineering equipment or tool or computer is not at work the day of the site visit. You are going to end up with a red face and the committee is not going to be impressed.

One of the main reasons the Evaluation Committee does site visits is to ensure your business does exist. This may sounds weird but believe me there have been horrifying stories of people that have been awarded tenders and then the organ of state finds out that the vendor operates out of his vehicle! It is imperative to have an operating business. It is also a way to combat fraud; by doing a site visit, the organ of state verifies that the vendor isn`t just a person fronting. There have been many instances in the past where tenders have been awarded to businesses that do not actually exist.

The Evaluation Committee will also verify many other things that are important in awarding the tender. These may include:

  • How many employees you have?
  • Do you have the correct machinery?
  • Do you have enough other resources to do the job at hand?

The best advice I can give you is to be prepared. Ensure that everything is in order the day of the site visit. Prepare your employees so that they know what to do and what to answer when asked that difficult questions. But most of all, be happy, because you have reached the final stages of the tender process. I do not want to end on a negative note but I must mention that at the end of the day a site visit can go wrong and you might not be awarded that tender. So, be prepared!

Please visit our website at www.how2tender.com for more information on this as well as other products and services we provide.

Until next time - happy tendering.

Title Closing Date Tender No.
Supply: Medical supplies 2018-08-23 15:00 GF11900117
The MBDA invites suitably qualified service providers to provide Sanitary Services at the The Science & Technology Centre for a 6 month period with the possibility of renewing it for a further 6 months, on a rental basis. 2018-08-28 11:00 BDA0818588
First aid level 1 training. 2018-08-24 09:00 SM11900032
The MBDA seeks quotes from suitable service providers for Cleaning Material 2018-08-28 11:00 BDA0818587
Provision of 50kg DPC trolleys for the platforms at cape town station quantity of 50. 2018-09-04 16:00 RFQ163/2018
Supply & deliver Envelopes Manilla B5 250 X 176mm 2018-08-28 11:00 SQ08181255
Supply & deliver Lever Arch Files Pvc A4 70 X 1450mm 2018-08-28 11:00 SQ08181255
Supply and Delivery of Furniture 2018-08-28 11:00 GQ08181883
Supply and delivery of radio wireless. 2018-08-23 11:00 GK11900069
Supply non-sterile exam gloves 2018-08-29 10:00 GA11900171
Mandlakazi Rwss: Construction of 19.8km Water Reticulation Network – Package 3C 2018-09-20 12:00 ZDM043/2018
Construction of Mandlakazi Phase 5.5 Bulk Water Supply: 44km of Bulk Gravity Mains, Associated Reservoirs, Pumpstation and Rising Main 2018-09-20 12:00 ZDM055/2018
Supply Clothing 2018-08-28 10:00 GA11900168
Bid for the appointment of a training provider to conduct an accredited technical trades & operator’s training to municipal officials for each identified programme as and when required from the date of appointment until 30 June 2021. 2018-09-07 12:00 8/2/5/84 (2018-2021)
Ceza Stand Alone Water Supply Phase 2: Reservoirs and Weir 2018-09-06 12:00 ZDM 094/ 2018
Ceza Stand Alone Water Supply Phase 2: Reticulation 13 2018-09-06 12:00 ZDM 093/ 2018
Supply and installation of fault indicators on The 33KV AC Network. 2018-09-10 12:00 23/2018/CTN/INFRA
Ceza Stand Alone Water Supply Phase 2: Reticulation 12 2018-09-05 12:00 ZDM 092/ 2018
Ceza Stand Alone Water Supply Phase 2: Reticulation 11 2018-09-05 12:00 ZDM 091/ 2018
Supply and installation of fault indicators on The 33KV AC Network. 2018-09-10 12:00 23/2018/CTN/INFRA

Pages

7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.