Issue Date: 
Thursday, October 31, 2019

Tender Site Visits

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

If you are so fortunate to have reached the stage where Organs of State or Private Sector Companies want to do a site visit, you must know that you are in the final stage in winning that tender that you have responded to.

But what must you do to prepare for a site visit?

The first thing is to ensure that your place of business is in excellent order.  Be sure everything is clean and neat.  A clean workshop or office is a pre-requisite and non-negotiable.

Secondly ensure that your employees are prepared and that they are at work the day of the site visit.  You do not want to be in a situation where the Evaluation Committee Member asks you to demonstrate a procedure and you can't because the specific employee that operates that specific peace of engineering or tool or computer is not at work the day of the site visit. You are going to end up with a red face and the Committee is not going to be impressed.

One of the main reasons the Evaluation Committee does site visits is to ensure your business do exists.  This may sound weird but believe me there have been horrifying stories of people that have been awarded tenders and then the Organ of State finds out that the vendor operates out of his vehicle!  It is imperative to have an operating business.  It is also a way to combat fraud; by doing a site visit, the Organ of State verifies that the Vendor is not just a person fronting.  There have been many instances in the past where tenders have been awarded to businesses that do not actually exist.

The Evaluation Committee will also verify many other things that are important in awarding the tender.  These may include:

  • How many employees you have?
  • Do you have the correct machinery?
  • Do you enough other resources to do the job at hand?

The best advice I can give you is to be prepared.  Ensure that everything is in order the day of the site visit.  Prepare your employees so that they know what to do and what to answer when asked that tough questions.  But most of all, be happy, because you have reached the final stages of the tender process, but keep in mind that at the end of the day a site visit can go wrong, and you might not be awarded that tender. So, be prepared!

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Appointment of a private security contractor to render security service at Arundel Crescent, Stirling, East London, Eastern Cape Province to the Department of Agriculture, Land Reform and Rural Development for a period of 3 years 2020-12-17 11:00 4.4.12.4/ 7/ 20
Appointment of the service provider to supply and deliver multi-functional drill rigs (core and percussion) to augment the council for geoscience drilling capacity for period of three years 2020-12-22 11:00 CGS- 2020- 03T
Appointment of the service provider to supply and deliver diamond core drilling of Molteno-Indwe Coalfield for drilling and appraisal of the economic recovery projects (base and precious metals, pegmatites) 2020-12-21 11:00 CGS- 2020- 021T
Supply and Delivery of Hypodermic Syringes, Needles and Bloodletting Devices and Related Items to the State for the period ending 31 October 2022 2020-12-18 11:00 RT284- 1- 2019
Placement / Outright Purchase of Automated Embedder Units; one (1) for Charlotte Maxeke & one (1) for Universitas including service and maintenance for a period of five (5) years 2020-12-18 11:00 RFB046/ 20/ 21
Outright Purchase of a Bench-top Semi-Automated Gel Protein Electrophoresis and Isoelectric Focusing analyser for Universitas including service and maintenance for a period of five (5) years 2020-12-18 11:00 RFB045/ 20/ 21
Outright purchase of Real Time PCR System for Tygerberg Medical School Campus, Virology Department Including Service and Maintenance for a period of five (5) years 2020-12-18 11:00 RFB 155/ 19/ 20
Placement/Outright purchase of High Volume DNA/RNA Extraction Instrument Including Service and Maintenance for a period of five (5) years for Tygerberg Medical School. 2020-12-18 11:00 RFB 063/ 20/ 21
Placement of Early Infant Diagnosis Assay (HIV Nucleic Acid Qualitative Detection) for the National Health Laboratory Service (NHLS) with Service and Maintenance for a period of three (3) years 2020-12-17 11:00 RFB016/ 20/ 21
Supply, install, test and commission one (1) x 220kva – 250 kva generator at The Playhouse Company, Mayville Complex 2020-12-29 11:00 PHC 70/ 2020
Consultancy service for: Expert Consultant Statistician to prepare “A Database on Trafficking in Persons and Smuggling of Migrants in the Horn of Africa” towards the production of “First Statistical Report on Trafficking in Persons and Smuggling of Migrants in Member States of the AU-Horn of Africa Initiative” 2020-12-15 11:00 AUC/DSA/C/010
Appointment of a Service Provider to Provide Fully Telephony Services for the KwaZulu-Natal Office of the Premier for Period of Thiry Six (36) Months. 2021-01-05 11:00 KZNB 40/ 2020/ 21
Appointment Of Service Provider To Provide Security and Guarding Services To The National Library Of South Africa Cape Town Campus In 5 And 62 Queen Victoria Street, For Period Of (36) Thirty-Six Months 2020-12-18 11:00 NLSA.SECURITY. CT16/ 2020- 2021
Appointment of a Cleaning Service Provider to Provide Cleaning Services to The National Library of South Africa Campus in Cape Town in 5 and 65 Queen Victoria Street for a period of (36) thirty-six months 2020-12-17 11:00 NLSA/ CLEANING. CT19/ 2020- 2021
Terms of Reference for the Appointment of a Service Provider to Digitise Selected Paper-Based Archival Records at the National Archives and Records Service of South Africa (NARSSA) 2020-12-21 11:00 NLSA/ NARRSA 09/ 2020- 2021
Terms of Reference for the Appointment of a Service Provider to Digitise 16mm and 35mm Films at the National Archives and Records Service of South Africa (NARSSA) from the date of appointment until the 31 march 2020. 2020-12-21 11:00 NLSA.NARSSA 05/ 2020- 2021
Provision of the Development and Maintenance of Learnership Programme within the NHFC 2021-01-08 11:00 CM01/ 11/ 2020
The appointment of a service provider to assist the National Energy Regulator with Translation Services for a period of three (3) years 2020-12-17 11:00 NERSA/ 2021/ CSM/ TS/ BID/ 005
Provision of Travel Management Services to MICT SETA for a period of five (5) years 2020-12-18 11:00 MICT- SETA/ TRAVEL/ 002/ 2020
Insurance Brokerage Services 2020-12-17 12:00 FAC/ 2020/ 037

Pages

Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.