Issue Date: 
Tuesday, August 23, 2016

Tender Preparation Time

It is often asked if there is mention in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders. The answer is, the Preferential Procurement Policy Framework Act does not make provision for any time period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.

In paragraph 4.5.2.5 it states:

  • The time allowed for the preparation and submission of bids should be determined with due consideration of the particular circumstances of the project and the magnitude and complexity of the contract.
  • Generally, not less than 14 days from the date of the invitation to bid or the date of availability of bidding documents, whichever is later, should be allowed for competitive bidding.
  • For contracts above the value of R10 million (VAT included), such period may not be less than 30 days. In such cases, the municipality / municipal entity is encouraged to convene pre-bid conferences and arrange site visits.

In justifiable circumstances accounting officers may allow shortening of the closing date. Cognisance should also be taken of the fact that the shortening of the closing date should not disadvantage any potential suppliers from bidding for the requirements.

Other Organs of State also follow these guidelines so it is advisable to prepare your response as quickly as possible to meet the deadline.

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www.how2tender.com

Title Closing Date Tender No.
Dressing Transparent Polyurethane Adhesive Dressing Frame Style 10 cm x 12 cm (box of 50) x 1500 boxes. 2017-08-02 11:00 42/ 05/ 17
Dressing hypafix, low allergy dressing retention sheet (10 cm x 10m) x 1200 rolls 2017-08-02 11:00 35/ 05/ 17
Analyser blood gas (cassette type) x 1 -(specification attached ) 2017-08-02 11:00 78/ 05/ 17
Suture Ethilon/Nylon black monofilament reverse cutting double (RC2),0,2 Metric ,30cm USP 10/0 u7000 /A2516 (box of 12) x 80 boxes 2017-08-02 11:00 97/ 07/ 17
Warming unit, patient forced air x 10 2017-08-02 11:00 82/ 05/ 17
Warming unit fluid x 4 - (specification attached) 2017-08-02 11:00 83/ 05/ 17
Supply and delivery of Prosthetic Consumables 2017-08-11 11:00 GT/ GDH/ 103/ 2017
Supply and delivery of Urology Consumables for Charlotte Maxeke Johannesburg Academic Hospital 2017-08-11 11:00 GT/ GDH/ 102/ 2017
Supply: 06 boxes suture vicryl 3/0 v497 box/12 2017-07-31 11:00 ZNQ 115/ 17/ 18
Supply: 36 units tube e/t plain 2.0mm 2017-07-31 11:00 ZNQ 424/ 17/ 18
Supply: 07 boxes opthalmic sponcals including stick box/180 2017-07-31 11:00 ZNQ 415/ 17/ 18
Supply: 102 boxes suture monocryl gauge 3/0 w3202 box/12 2017-07-31 11:00 ZNQ 399/ 17/ 18
Supply: 100 units tube e/t plain 6.5mm. 2017-07-31 11:00 ZNQ 428/ 17/ 18
Supply: 100 units tube e/t plain 7.5mm 2017-07-31 11:00 ZNQ 430/ 17/ 18
Supply: 33 units tube e/t plain 3.0mm 2017-07-31 11:00 ZNQ 425/ 17/ 18
Supply: 974 units splints i.v neonatal 2017-07-31 11:00 ZNQ 416/ 17/ 18
Supply: 100 boxes suture nylon 2/0 8290cc=w795=820-79 box/12 2017-07-31 11:00 ZNQ 401/ 17/ 18
Supply: 1500 Units needle spinal pencil point (brown) 26gx90mm 2017-07-31 11:00 ZNQ 457/ 17/ 18
Supply: 270 units mucous extractor 6fg 2017-07-31 11:00 ZNQ 432/ 17/ 18
Appointment of a service provider for the Procurement of Fall Armyworm Pesticides, Bucket Funnel Traps, Fall Army Worm (Faw) Lures (Sex Pheromone Attractant) 2017-08-11 11:00 GT/ GDARD/ 108/ 2017

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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