Issue Date: 
Tuesday, August 23, 2016

Tender Preparation Time

We have been asked many times if there is something in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders. The Preferential Procurement Policy Framework Act does not make provision for any time period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.
In paragraph 4.5.2.5 it states:

  • The time allowed for the preparation and submission of bids should be determined with due consideration of the particular circumstances of the project and the magnitude and complexity of the contract.
  • Generally, not less than 14 days from the date of the invitation to bid or the date of availability of bidding documents, whichever is later, should be allowed for competitive bidding.
  • For contracts above the value of R 10 million (VAT included), such period may not be less than 30 days. In such cases, the municipality / municipal entity is encouraged to convene pre-bid conferences and arrange site visits.

In justifiable circumstances accounting officers may allow shortening of the closing date. Cognisance should also be taken of the fact that the shortening of the closing date should not disadvantage any potential suppliers from bidding for the requirements.

Other Organs of State also follow these guidelines.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

 

Title Closing Date Tender No.
Supply and delivery of 5 x self-propelled grass mower with detachable ride-on seat 2019-06-06 10:00 T/SOC05/2019/2020
Professional Services for the Preparation of a Social Development Master Plan for the LHWP Phase II 2019-09-02 14:00 6032
Provision of HIV Counselling and Testing (HCT), Wellness Screening Services and Employee Assistance Programme (EAP) for a period of (36 months) three years. 2019-06-20 14:00 SW/HCTEAP/201908
Appointment of a Service Providers for Collection, Manage Waste and Dispose various Scrap Material within Autopax 2019-06-11 12:00 APX/ SCM/ 002/05/ 2019
Appointment of a Service Provider for the Supply and Delivery of Bus Brake Parts and Brake Shoes Riveting 2019-06-11 12:00 APX/ TECH/ 001/05/ 2019
Evaluation of the Norwegian Ministry of Foreign Affairs Support to the Development and Implementation of the African Union Human Rights Decade Project (2016-2018): 2019-06-07 15:00 AUC/DPA/CS/04
SAP System Support Services for Motor Vehicle Accident Fund (MVA Fund) 2019-06-28 15:00 MVAFUND-RFP-02-2019: SAP Support Services for MVA Fund
Appointment of Service Provider for Compilation of Annual Financial Statements for a period of one (1) year. 2019-06-03 11:00 SK8/3/1- 37/2018/19
De Hoop/Malekana Water Scheme – Contract B – Storage 2019-06-19 11:00 SK8/3/1- 36/2018/19
De Hoop/Malekana Water Scheme – Contract A – Bulk Pipelines 2019-06-19 11:00 SK8/3/1- 35/2018/19
Appointment of a Service provider for Supply and Delivery of a TLB 2019-06-03 12:00 DLM02/2019
Construction of Burgersfort Ext 71 & 72 road and water 2019-06-13 12:00 FTM/T32/18/19
Construction of Burgersfort Ext 58 road and storm water 2019-06-13 12:00 FTM/T31/18/19
Construction of Magakala access bridge & access road 2019-06-13 12:00 MIG/LP/2286/R,ST/18/21
Construction of Magotwaneng access bridge & access road 2019-06-13 12:00 MIG/LP2069/ST/16/17
Appointment of designated service providers to form an efficient Hospital Network for the Government Employees Medical Scheme (GEMS) for a period of one year commencing 01 January 2020, which contract may be annually renewable for a maximum of two (2) more years 2019-06-20 11:00 GEMS/HospitalNetwork/ 2019/CON007
Kwazulu-Natal: Department of Health: Durban: Addington Hospital. Instyall pigeon proofing to foyer and roof 2019-06-24 11:00 ZNTD 04752W
ZNTD 03850W: WIMS 063936: Kwazulu-Natal: Department of Education: Stanger (Mbitane Area): Enyokeni Junior Primary School: Water and Sanitation: Phase 3. 2019-06-21 11:00 ZNTD 03850W
Kwazulu-Natal: Department of Education: Pinetown: Ingqungqulu High School: Water and Sanitation: Phase 3. 2019-06-21 11:00 ZNTD 03830W
ZNTD 04776W: WIMS 066099: Kwazulu-Natal: Department of Education: Ndwedwe: Magudwini Junior Primary School: Replacement of doors, windows, chalkboards and painting *Contract Period: Three (03) months. 2019-06-10 11:00 ZNTD 04776W

Pages

Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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