Issue Date: 
Thursday, October 31, 2019

Tender openings and responsiveness

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

We often attend tender opening sessions, but does anyone stop and ask what must be done at such events?  Here are the core steps that need to be followed when government entities open and record tender responses in public:

  • Name of tenderer;
  • The tender price as stated on the form of tender (if practical);
  • The number of B-BBEE points claimed by the tenderer (if practical);
  • Tenders must be endorsed with the approved tender stamp and the officials shall endorse their initials next to the value on the form of acceptance.

So next the time you attend a public tender opening ensure that these procedures are followed.  Be the watch dog for your fellow tender responders and ensure that no late tenders will be tolerated.

Tender responsiveness

After the opening of tenders, the responsiveness of each tender will be established by determining whether it:

  • Complies with the conditions of tender;
  • Has been properly completed and signed;
  • Provides such clarification and / or substantiation as is called for;
  • Meets the minimum resource goals, if any are laid down;
  • Contains no material deviation from, or unacceptable qualification to, the terms, conditions, and requirements of the contract, which could:
    • Detrimentally affect the scope, quality, or performance of the works, or change the government entities, or the contractor's risks and responsibilities under the contract and would detrimentally affect the competitive position of other, responsive tenders, if it were to be rectified.

Please note that there are several other reasons for the disqualification of tenders apart from the above.  These should be clearly set out in the conditions of tender and may include failure to:

  • Attend the tender briefing session;
  • Submit correct pricing for items in the pricing schedule;
  • Adhere to any qualifications which may be laid down;
  • Complete the tender documentation in ink.

Any tender not meeting the stipulated requirements will be regarded as being non-responsive.  The reason for declaring a tender non-responsive will be recorded.  Nonresponsive tenders will be eliminated from further consideration.  All responsive tenders will proceed to the next stage of adjudication.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Appointment of a QCTO registered Qualification Development Facilitators (QDF) for the reviewing of the occupational qualification Insurance Administration: Claims Assessor NQF Level 4 (99668). 2020-03-02 11:00 RFQ/2020/24
Request for Proposals for the Establishment of Panel of Service Providers for the Learning and Development Content Design and Development Services 2020-03-24 12:00 COR6355/2020/RFP
Appointment of architecture as principal agent for the repair and reinstatement of SABC Studio 6 building structure for period of two years. 2020-03-24 12:00 RFP/LOG/2020/4
The provision of armed guarding security services at Pilansberg Nature Reserve 2020-03-18 11:00 NWPB/RFT/PNPSEC/020/2020
Physical Security Improvement Beitbridge POP 2020-03-11 12:00 RFQ 6547
Rehabilitation, renovation and refurbishment of Inkululeko Yesizwe Primary School 2020-03-20 11:00 DID30/ 02/ 2020
Demolish and construction of the Dr. W.K Du-Plessis LSEN School 2020-03-23 11:00 DID31/ 02/ 2020
Refurbishment of Learskool Frikkie Meyer 2020-03-19 11:00 DID32/ 02/ 2020
Siloam hospital - Construction of new district hospital 2020-03-27 11:00 NDOHF 12/ 2019- 2020
Re-building of burnt down storage shelter for farm material 2020-03-21 11:00 ARC/ 14/ 09/ 19 (Re- advertise)
Bid for the Appointment of a Service Provider for the Provision of Cloud Hosting Platform to host The Department Of Employment and Labour`S Sap S4 Hana Roadmap Landscape and Support for the period of thirty six (36)months 2020-03-20 11:00 BID LAB 10/ 2019
Appointment of a Security Company to Provide Security in Kimberley for a period of 3 years 2020-03-13 11:00 DEDaT 0007/ 2019
The RAF hereby invites experienced and suitable service provider to provide Fleet Management for the Road Accident Fund for a period of five (5) years. 2020-03-13 11:00 RAF/ 2020/ 00003
Appointment of a Service Provider for the Karoo Walking Trails Signage and Mapping 2020-03-13 11:00 DEDaT 0005/ 2019
Appointment of a Service Provider to Develop The Mountain Bike Trails For Mcgregor Musuem in the Northern Cape 2020-03-13 11:00 DEDaT 0006/ 2019
Provision of Open Source Learner Management Service for a period of 36 Months 2020-03-06 11:00 NEMISA/ 2019/ LMSRFB010
The Appointment of a service provider to conduct a feasibility study towards the development of a monumental flag and flag pole. 2020-03-13 11:00 DAC 14/ 19- 20
Appointment of service provider to supply and deliver 5 ton truck for Clanso Farmer Production Support Unit (FPSU) located in ward 18,24,27, and 28 in the Umhlathuze Local Municipality within King Cetshwayo District Municipality in the province of Kwazulu-Natal 2020-03-12 11:00 SS- KZN 7/ 1/ 6/ 3 (753) 3T
Appointment of an HR consultancy firm to provide support to the CETA Administrator 2020-03-06 11:00 016- 2019/ 2020
Procurement of alternative accommodation for the Department of Public Enterprises (lettable office space of 12 144.34sqm and 228 parking bays for a period of 5 years) in Pretoria CBD, Arcadia, Hatfield 2020-03-13 11:00 H19/ 015PF

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