Issue Date: 
Monday, April 13, 2015

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

  • Name of tenderer;
  • The tender price as stated on the form of tender (if practical);
  • The number of B-BBEE points claimed by the tenderer (if practical);
  • Tenders must be endorsed with the approved tender stamp and the officials shall endorse their initials next to the value on the form of acceptance.

So next the time you attend a public tender opening ensure that these procedures are followed. Be the watch dog for your fellow tender responders and ensure that no late tenders will be tolerated.

Tender responsiveness

After the opening of tenders, the responsiveness of each tender will be established by determining whether it:

  • Complies with the conditions of tender;
  • Has been properly completed and signed;
  • Provides such clarification and / or substantiation as is called for;
  • Meets the minimum resource goals, if any are laid down;
  • Contains no material deviation from, or unacceptable qualification to, the terms, conditions and requirements of the contract, which could:
    • Detrimentally affect the scope, quality, or performance of the works, or change the government entities, or the contractor`s risks and responsibilities under the contract and would detrimentally affect the competitive position of other, responsive tenders, if it were to be rectified.

Please note that there are several other reasons for the disqualification of tenders apart from the above. These should be clearly set out in the conditions of tender and may include failure to:

  • Attend the tender briefing session;
  • Submit correct pricing for items in the pricing schedule;
  • Adhere to any qualifications which may be laid down;
  • Complete the tender documentation in ink.

Any tender not meeting the stipulated requirements will be regarded as being non-responsive. The reason for declaring a tender non-responsive will be recorded. Non responsive tenders will be eliminated from further consideration. All responsive tenders will proceed to the next stage of adjudication.

Be sure you have all the knowledge when it comes to tender adjudication and responsiveness by attending one of our “How-to-tender” workshops. Please visit our website for more detail at www.how2tender.com.

Happy tendering

Title Closing Date Tender No.
Forklift training. 2018-07-19 12:00 SD11900050
Underwriting and Management of Insurance Portfolio for a Period of Three (3) Years 2018-08-13 11:00 8/2/224/2017-2018C
Supply 100 each concrete kerb 2018-07-19 14:00 GE11900132
Supply carbon asphalt 2018-07-19 14:00 GE11900131
Supply 60 meter steel round bar 2018-07-19 14:00 GE11900136
Supply mild steel angle iron 2018-07-19 14:00 GE11900135
Supply 60 meter flat bar 2018-07-19 14:00 GE11900137
Supply and delivery of Uniform for the Traffic Department 2018-07-27 12:00 SCM /05/2018-19
Supply 5 each galvanised Metal sheet 2018-07-19 14:00 GE11900138
Supply ductile iron saddle 2018-07-19 14:00 GE11900139
Supply and delivery of Printing Paper for the period ending 30 June 2021 2018-08-10 11:00 BV 658
Supply and delivery of Tissue Paper Products for the period ending 30 June 2021 2018-08-10 11:00 BV 657
Consultancy Service to prepare 2019 Maternal, Newborn and Child Health Status Report under the theme “Women and Children in Humanitarian/ Conflict Contexts and Internally Displaced Persons (IDPs) 2018-07-31 15:00 AUC/SAD/C/2
Rental and servicing of sani bins for all fire stations 2018-07-19 14:00 SL11900014
Supply: Cleaning items 2018-07-23 15:00 GB11900013
Supply and delivery of detergents and cleaning materials for the period ending 30 june 2021 2018-08-10 11:00 BV681
Supply plain ended ductile iron valve 2018-07-23 14:00 GE11900112
Supply Lubricants 2018-07-20 16:00 GC11900020
For Consultancy Service to prepare 2019 Common African Position on Population Report 2018-07-31 15:00 AUC/SAD/C/6
Supply, Deliver and Install Alarm Systems into Electrical Substations 2018-07-17 11:00 SCM 04/2018

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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