Issue Date: 
Thursday, October 31, 2019

Tender openings and responsiveness

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

We often attend tender opening sessions, but does anyone stop and ask what must be done at such events?  Here are the core steps that need to be followed when government entities open and record tender responses in public:

  • Name of tenderer;
  • The tender price as stated on the form of tender (if practical);
  • The number of B-BBEE points claimed by the tenderer (if practical);
  • Tenders must be endorsed with the approved tender stamp and the officials shall endorse their initials next to the value on the form of acceptance.

So next the time you attend a public tender opening ensure that these procedures are followed.  Be the watch dog for your fellow tender responders and ensure that no late tenders will be tolerated.

Tender responsiveness

After the opening of tenders, the responsiveness of each tender will be established by determining whether it:

  • Complies with the conditions of tender;
  • Has been properly completed and signed;
  • Provides such clarification and / or substantiation as is called for;
  • Meets the minimum resource goals, if any are laid down;
  • Contains no material deviation from, or unacceptable qualification to, the terms, conditions, and requirements of the contract, which could:
    • Detrimentally affect the scope, quality, or performance of the works, or change the government entities, or the contractor's risks and responsibilities under the contract and would detrimentally affect the competitive position of other, responsive tenders, if it were to be rectified.

Please note that there are several other reasons for the disqualification of tenders apart from the above.  These should be clearly set out in the conditions of tender and may include failure to:

  • Attend the tender briefing session;
  • Submit correct pricing for items in the pricing schedule;
  • Adhere to any qualifications which may be laid down;
  • Complete the tender documentation in ink.

Any tender not meeting the stipulated requirements will be regarded as being non-responsive.  The reason for declaring a tender non-responsive will be recorded.  Nonresponsive tenders will be eliminated from further consideration.  All responsive tenders will proceed to the next stage of adjudication.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
The Nelson Mandela Museum (NMM) invites suitably qualified, professional, experienced and competent service providers to render company secretarial services to the council of the NMM and subcommittees for a period of twelve months. 2020-08-24 12:00 RFP- NMM- 2020- 01
Establishment of a government technical advisory centre (GTAC) panel of professional service providers for a period of three (3) years – Batch 3 2020-08-28 11:00 GTAC 003- 2020- 21
Appointment of a service provider to offer training on life skills to graduates for a period of 36 months. (3 years) 2020-08-28 11:00 NRF/ SAASTA HRES/ 01/ 2020- 2021
Consultancy service for the evaluation of the African Union plan of action on drug control and crime prevention (2013-2019) and preparation of continental report on implementation progress in 2019 and 2020 2020-08-28 15:00 No reference number
Appointment of a service provider to offer training on entrepreneurship skills to graduates for a period of 36 months (3 years) 2020-09-04 11:00 NRF/ SAASTA HRES/ 02/ 2020- 2021
Appointment of an extended panel of corporate governance service providers for the National Lotteries Commission for a period of three (3) years with the following capabilities:- - Strategy facilitation, corporate responsibility and sustainability development - Business modeling, actuarial and shared value - Competition and regulatory economics; and - Research and advisory 2020-08-28 11:00 NLC/ 2020- 06
Appointment of a service provider for the provision of off-side storage management services for the National Lotteries Commission for a period of five (5) years 2020-09-07 11:00 NLC/ 2020- 07
Appointment of Attorneys Firms and Legal Practitioners for the establishment of the National Lotteries Commission’s Panel of Attorneys Firms and Legal Practitioners for a period of Twenty Four (24) Months 2020-09-07 11:00 NLC/ 2020- 05
Appointment of a project management company on a turnkey to purchase an existing building as well as provision of space planning, advisory design and refurbishing services of the property according to MHSC specific office requirements. 2020-08-31 11:00 MHSC005/ 2020- 21
Rendering of Private Security Services to the Department of Water and Sanitation Nationally for a period of 36 Months: Main Account and Water Trading Account 2020-09-14 11:00 W11326
KwaZulu-Natal Department of Transport invite service providers for the Provision of Irregular Expenditure Management Support The KwaZulu- Natal Department of Transport is applying pre-qualifying criteria for this bid in terms of Regulation 4 of the PPPFA Regulations, 2017. 2020-09-08 11:00 ZNB0061/ 19T
Appointment of a service provider to conduct a workforce planning and talent management for 11 Gauteng Municipalities through workshops 2020-08-21 13:00 COGTA RFP 04/ 2020
Appointment of a service provider to review, enhance, develop and implement simplified revenue plan model at Emfuleni, Lesedi, Merafong, Randwest, Mogale City and Midvaal Local Municipalities 2020-09-10 11:00 COGTA 21/ 2020
Appointment of a consortium / multi-disciplinary professional service provider/s for the project: Provision of multi disciplinary professional services: District Six Phase 1, 2, 3a & 3b restitution housing project for the Rural Development Branch of the Department of Agriculture, Land Reform & Rural Development in Cape Town, Western Cape. 2020-09-08 11:00 5/ 2/ 2/ 1- CRDP 0001(2020/ 2021)
Invitation to Tender for an off-grid solar system for the entire Savannah Country Estate HOA. 2020-08-21 15:00 No reference number
Appointment of public higher education to conduct research for the implementation of Bankseta’s research agenda. 2020-09-08 11:00 BS/ 2019/ RFB440
Request for Proposals to appoint a panel of Service Providers to assist with the procurement of Research and Laboratory Consumables for a period of three years. 2020-09-11 11:00 ARC/ 03/ 07/ 2020
Welkom Magistrate Office: Rendering of cleaning services for a period of 24 months 2020-09-01 11:00 BL20/ 010
Kroonstad Magistrate Office: Rendering of cleaning services for a period of 24 months 2020-09-01 11:00 BL20/ 009
Appointment of a service provider to render cleaning and hygiene services for the Department of Agriculture Land Reform and Rural Development : Kimberley Deeds Registry for a period of 24 months. 2020-08-28 11:00 DALRRD (CRD- 02) 2020/ 21

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