Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Caledon New Office Accommodation & 7 Parking Bays for SAPS: FCS Unit. 2018-08-03 08:00 CPTL018 / 18
Invitation to be considered for capital allocation for the management of unlisted investment funds - Project Development Partnership Funds. 2018-06-25 11:00 PICAM003/2018
Invitation to be considered for capital allocation for the management of unlisted investment funds - South African Real Estate Funds. 2018-06-25 11:00 PICAM002/2018
Capital Allocation for the Management of Unlisted Investment Funds - South African Impact Investment Funds 2018-06-25 11:00 PICAM001/2018
Request for Proposal for a terminal Operator to Finance, Re-Commission, Operate and Maintenance of the Hfo Tank and the, Financing Design, Development, Construction, Operation, Maintenance and the Transfer of the Liquid Bulk Terminal for the Handling of Liquid Bulk Cargo at the Port of East London and Project Site for a period of 25 (Twenty Five) Years. 2018-11-01 10:00 TNPA 2017/01/013/CM
Supply and Implement a comprehensive fleet management system offering a fully customisable platform on which to administer, manage and support every aspect of its fleet activities 2018-08-06 11:00 RFP30/2018
Supply and Delivery of Dry Rations, Juices Dried Fruit & Veg, Canned Fruit & Veg, Canned meat etc to the Department of Defence (Easter Cape region). 2018-08-30 11:00 SPSC- B- 106- 2017
Appointment of a service Provider for the King Shaka International Airport (KSIA) Transport Link Solution 2018-07-03 11:00 ZNT 20 EDTEA 2017/2018
Appointment of a Service Provider for the King Shaka International Airport (KSIA) Transport Link Solution 2018-07-23 11:00 ZNT 20 EDTEA 17/ 18
Commercial property development opportunities at Armscor. 2018-06-28 11:00 ESUS/2017/23
The Supply and Delivery of Wet Rations, dairy products to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 117- 2017
The Supply and Delivery of Wet Rations, bread and rolls to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 114- 2017
The Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 115- 201
The Supply and Delivery of Dry Rations, pasta, rusks and biscuits, porridges and cereals to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 119- 2017
The Supply and Delivery of Wet Rations, various fish (fresh and frozen) to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 112- 2017
The Supply and Delivery of Dry Rations, coffee, tea and cooking oil to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 123- 2017
The Supply and Delivery of Dry Rations, juices, dried fruit & veg, canned fruit & veg, canned meat etc to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 124- 2017
The Supply and Delivery of Dry Rations, condiments, pickles and herbs and spices etc to the Department of Defence (Oudshoorn area). 2018-09-27 12:00 SPSC- B- 122- 2017
The Supply and Delivery of Dry Rations, baking goods, essence, pudding, jelly and sugar to the Department of Defence (Oudshoorn area). 2018-09-27 11:00 SPSC- B- 121- 2017
The Supply and Delivery of Wet Rations, various meat (fresh and frozen) to the Department of Defence (Oudshoorn area). 2018-09-13 11:00 SPSC- B- 113- 2017

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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