Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Supply polymer kerb 2018-10-27 14:00 GE11900747
Re-Advert:Panel of Maximum of 10 Service Providers for Catering Services as and when required for the period of 18 months 2018-10-25 12:00 BS36/08/2018
Appointment of a Panel of Maximum 10 Contractors for the Construction of Stormwater Drainage System, Paving and Kerbing Around Mp313 as and when required for a period of 36 months. 2018-10-23 12:00 BS41/08/2018
Supply and delivery of RG12 MK2 (Nyala) multi-purpose armoured personnel carriers for the City of Cape Town. 2018-10-22 10:00 85G/2018/19
Travel, accommodation and conference services. 2018-10-22 11:00 ARC/11/09/18
Supply & delivery of LDV's to Kouga Municipality. 2018-10-22 12:00 169/2018
Supply and Delivery of Laptops and Desktops as and when required for a period of 24 months. 2018-10-21 12:00 EPMLM/8/3/321
Appointment of a Service Provider for the Quarterly Maintenance of the Server Room and Fire Detectors in the Registry for a period of 24 months. 2018-10-22 12:00 EPMLM/8/3/322
Leasing of building and open area for Laundromat & car wash at Uilenkraalsmond Resort. 2018-10-22 12:00 T05-2018/19
Supply, Installation and maintenance of a comprehensive electronic security system for Andries Vosloo Hospital in Sarah Baartman District. 2018-10-23 11:00 SCMU3-18/19-0327-HO
Request for proposals for supply, installation and maintenance of printer equipment-operating lease for a period of 36 months. 2018-10-23 11:00 RFB/2018/PSiRA/07
Construction and upgrading of various roads and intersections in Bredasdorp and Struisbaai and the servicing of 22 Erven. 2018-10-23 12:00 SCM17-2018-19
Unified Communications Solution. 2018-10-23 12:00 2018/12
Provision of security services at King Hintsa TVET College for a period of 36 months. 2018-10-24 11:00 KHC 03/2018
Tender for the helicopter service for the capturing, counting and culling of game in nature reserves of the Free State province: Three year contract  2018/19 to 2020/21. 2018-10-24 11:00 TEE: 06/2018/19
Request for proposals for appointment of a service provider for supply, installation and maintenance of the online training (examination) accreditation system for security officers for a period of 36 months. 2018-10-24 11:00 RFB/2018/PSiRA/08
Expression of interest: Engineering sub-consulting services For Joe Gqabi District Municipal Area. 2018-10-24 12:00 JGDM 2018/19 - 007
Request for proposals for appointment of a panel of legal service providers for a period of 36 months. 2018-10-25 11:00 RFB/2018/PSiRA/09
Appointment of a recruitment panel for a period of thirty six (36) months. 2018-10-26 11:00 SCMN007/2018
Appointment of a recruitment panel for a period of thirty six (36) months. 2018-10-26 11:00 SCMN007/2018

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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