Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Upgrade to the Facade of the Existing Life Sciences Building located at the University of KwaZulu-Natal (UKZN), Westville Campus 2018-07-16 12:00 RFB UKZN 32/18
Dismantling and Construction of 33 and 132 KV Overhead Power Lines and optical ground wire within the Msunduzi Municipal Electrical Network for a period of three years 2018-07-27 12:00 SCM 1R OF 17/18
Internal and External Restoration of MTB Building, Howard Campus 2018-07-16 12:00 RFB UKZN 31/18
Appointment of a Service Provider to Develop Seventeen New Policies and Review and update of Four Existing Policies for the Free State, North West and Northern Cape Regions 2018-07-16 11:00 RFP/DNP/201781
Supply, delivery and installation of photocopiers for the Free State, North West and Northern Cape regions for a period of 36 months 2018-07-20 11:00 SW/SDIP/201780
Appointment of a reputable service provider to render travel and accommodation services in the department for a period of 3 years. 2018-07-23 11:00 SCMU14-18/19-0011
Appointment of a panel of event management companies to organize and manage the commemoration of national days and hosting of related departmental events for a period of 3 years. 2018-07-17 11:00 SCMU14-18/19-0008
Panel of Supply & Delivery of Road Kerbs, Paving Slabs, Catch Pits & Erosion Protection Blocks, Crusher Run & Aggregate for Concrete and Road Surfacing, Stormwater Pipes and Culverts for a period of Three years. 2018-07-16 12:00 3/2/17/2017-18
Terms of references to offer conferencing and accommodation facilities for 160 delegates in Gauteng. 2018-07-16 11:00 BID NO: SCMU: 03 - 2018/19
Appointment of a service provider to conduct impact assessments on INSETA Funded programmes. 2018-07-17 11:00 Lear/2018/04
USAASA HO Office Space Tender. 2018-07-17 11:00 USAASA-OFS/01/2018
Procurement of a travel management services to co-ordinate and manage all air travel, accommodation, car rentals, venue for conferences/meetings and workshops for a period of three years. 2018-07-17 12:00 CE 324
Supply, installation, management and maintenance of a Fully Integrated Voice Response (IVR) solution for Buffalo City Metropolitan Municipality for a period of three years. 2018-07-17 12:00 CE 326
Pre-qualification for Electrical & Civil works for Substations. 2018-07-17 10:00 MdB18/14
Supply and delivery of Kit Armature. 2018-07-17 10:00 TE18-KDS-6FA-04183
Design, Manufacture, Supply and Installation of a Coil Stacking System for Transnet SOC LTD operating at Transnet Port Terminals (hereinafter referred to as "TPT") at the Port of Saldanha Multi-Purpose Terminals. 2018-07-17 10:00 iCLM HQ 220/TPT
Service provider to support the strategic planning process for the 2019/20 planning cycle. 2018-07-17 11:00 RFP109/2018
To Supply and Manage Reception Personnel for Facilities. 2018-07-25 10:00 MPGXC004907 (Re-issue)
Consultancy Services for the Development of e-Governance Framework and an e-Government Implementation Guidelines (Toolkit) for the African Union Member States 2018-07-30 15:00 AUC/IED/C/309
Boiler and Auxiliary Plant Washing Services During Outages on an as and wen required basis over a 5 year Period at Matla. 2018-07-30 10:00 MPGXC004853R

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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