Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Technical Assessment of Air Quality, Noise and Vibration including the Impact on Humans at Ridgeview Lane (Ward 24). 2018-10-03 11:00 7H-38999
External audit services 2018-09-28 12:00 TRI-2018
The installation of new chlorine dosing systems and plant safety upgrade projects for a period of 8 months. 2018-10-22 10:00 MPGXC005326
The provision of Management and Maintenance of Sootblower system on unit 1-10 at Hendrina Power Station for a period of 3 years. 2018-10-23 10:00 MPGXC005329
Supply and delivery of road stone and road building materials for road maintenance in the Matzikama Area. 2018-10-05 12:00 T24-2018
The NMB Stadium, managed under the MBDA require quotes for the following: Exhibition Shell Scheme and Electrics 2018-09-28 11:00 BDA0918618
The NMB Stadium, managed under the MBDA require quotes for the following: Conference Notepads 300 x Printing Conference 2018-09-28 11:00 BDA0918617
The NMB Stadium, managed under the MBDA require quotes for the following: Printing of Event Catalogues for Nelson Mandela Bay Stadium (in association with Africa Manufacturing Advance Show) 2018-09-28 11:00 BDA0918616
The NMB Stadium, managed under the MBDA require quotes for the following: Scope and delivery of services: Videography to be taken of all aspects of the African Advanced Manufacturing & Composites Show from 7 to 9 November 2018. 2018-09-27 11:00 BDA0918615
Construction of KwaBhala Water Supply Scheme: eMarhasha & Ngqelemane. 2018-10-05 12:00 ORTDM SCMU 08-18/19
The NMB Stadium, managed under the MBDA require quotes for the following: Printing & Framing of National Innovation Awards (Certificates) 2018-09-27 11:00 BDA0918614
Construction of Kwandayini Water Supply. 2018-10-05 15:00 ORTDM SCMU 09-18/19
The NMB Stadium, managed under the MBDA require quotes for the following: Catering for Nelson Mandela Bay Stadium (in Association with Africa Advance Manufacturing Show) Delivery dates: Catering and morning tea & coffee for 7 - 9 November 2018 at Nelson Mandela Bay Stadium 2018-09-26 11:00 BDA0918613
The NMB Stadium, managed under the MBDA require quotes for the following: Catering for National Innovation Awards for Nelson Mandela Bay Stadium (in Association with Africa Advance Manufacturing Show) 2018-09-26 11:00 BDA0918612
Construction of Xurana Water Supply. 2018-10-05 12:00 ORTDM SCMU 11-18/19
Tenders are invited for the Waterproofing of Guttering of Office and Veranda Section of Roof of office area 2018-09-20 11:00 CSQ09181435
Appointment of a professional consulting engineer for the planning, design and project management: Upgrading of the eastern bulk outfall sewer line. 2018-10-05 14:00 TN033/2018
Tenders are invited to Supply an Tyre Repair/Break Down Service Equipment 2018-09-28 11:00 CSQ09181431
Tenders are invited to Clean, Cut all Grass. Trim Trees and Remove all Rubble in Diaz Road Depot at the Bottom Camp Area 2018-09-28 11:00 CSQ09181431
Printing Dannhauser Municipality newsletter 2018-09-26 12:00 RFQ / 460

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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