Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Appointment of Civil Maintenance Contractor for a period of three years. 2018-10-18 12:00 BFN 15/2018
Training: New Venture Creation 2018-09-26 11:00 7G‐37538
Supply & Delivery of 200 Microns, 340 X 280 X 6200mm, 50 Lt, Black Plastic Planting Bags. 2018-09-26 11:00 GQ09181946
Supply & Delivery of 120 Microns, 225 X 200 x 475mm, 20 Lt, Black Plastic Planting Bags 2018-09-26 11:00 GQ09181946
Supply & Delivery o TS 410 Sthil Grinder 2018-09-26 11:00 GQ09181945
Supply delivery and installation of office furniture on as and when required basis for Department of Finance for a period of six (6) months. 2018-10-05 11:00 NWDF03/2018
Appointment of a contractor for the construction of Lemoendraai subsoil drainage under Dawid Kruiper Local Municipality, ZF Mgcawu District Municipality in the Northern Cape province. 2018-10-05 11:00 5/2/2/1 NC CON 0004 (2018/2019)
Supply & Delivery of Expert Mig 250 Multi Function Welder or Approved Equivalent, Including Mb25 Mig Torch 4m or 5m, Flowmeter, Bullnose Nut and Stem, Trolley, Pvc Hose, Plug, and 2 X Hose Clamps 2018-09-26 11:00 GQ09181943
Appointment of a service provider to provide media monitoring services. 2018-10-05 10:00 REQ00468
Cool Coating Kheis Marketing Intelligence Company. 2018-10-08 11:00 487
The MBDA, as the promoters of the competition for the Nelson Mandela Bay Iconic Landmark Precinct, invite eligible persons or organizations to bid for the development of a Comprehensive Business Plan for the Nelson Mandela Bay Iconic Landmark Precinct 2018-09-27 11:00 BDA0918621
Supply, Delivery and Installation of Magicard Card printing machine. 2018-10-09 11:00 iThemba LABS - M2018/19:94
Supply & Delivery of 10 X 200 Lt Drums Ss60 Bitumen Emulsion. (Anionic Stable Grade) 2018-09-26 11:00 GQ09181942
The Department of Public Works and infrastructure hereby invites bids from suitably qualified suppliers to supply and deliver cleaning material to the department for a period of three (3) years. 2018-10-12 11:00 DPWFS (T) 007/2018
Supply & Delivery of 13 mm Stone 2018-09-26 11:00 GQ09181941
Supply & Delivery of Concrete Sand 2018-09-26 11:00 GQ09181941
Appointment of a Civil Maintenance Contractor for a period of three years. 2018-10-17 12:00 ELS 22/2018
Supply & Delivery of Bedding Sand 2018-09-26 11:00 GQ09181941
Request to Appoint a Panel of Motivational Speakers to Conduct Capacity Building Leadership Seminars and Wellness Sessions for Moqhaka Local Municipality Employees for a Period of Three Years As and When Required. 2018-10-09 12:00 2/2/3/2018-19
For the Supply, Deliver, Setup and Training of Note Counting Machines/RA. 2018-10-10 11:00 RFP18/19/41

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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