Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Storage (SAN) Capacity Upgrade 2019-03-11 11:00 IEC/ ICT- 01/ 2019
Appointment of a Service Provider to Supply and Deliver 4 Diesel Containers for Stellenbosch Farmers Production Support Unit (Fpsu) in the Cape Winelands District Municipality, Western Cape Province. 2019-02-22 11:00 SSC WC Q23 (2018/ 2019) DRDLR
Request to supply, install and configure firewalls solution for the Limpopo Department of Health with maintenance and support for period of twelve (12) months. 2019-03-08 11:00 RFB 1887/ 2017
Appointment of a capable service provider to deliver and install outdoor gym equipment and advertising boards on behalf of the Department of Sport and Recreation South Africa to 10 municipalities in all 9 provinces for a period of three years. 2019-03-15 11:00 SRSA 004/ 2018- 19
The appointment of a service provider (s) to supply medication and medical consumables on an as and when required basis over a period of three years. 2019-03-19 11:00 PU059/ 2018
Appointment of a Service Provider to Implement The Greenhouse Project Through Construction of 4 X 3m X 30 M Greenhouses for the Atlantis Agricultural Project Situated in the City of Cape Town Local Municipality, Cape Metropolitan District in the Western Cape Province 2019-03-01 11:00 SSC WC 31 (2018/ 2019) DRDLR
Procurement of Class II B2 biological safety cabinets and fume hoods including delivery, installation, commissioning, testing, and training. 2019-03-08 11:00 NMISA (18- 19) T0023
Professional Services to Conduct and Document a Feasibility Study on Truck Stops and their Location in Gauteng 2019-03-15 11:15 DRT 10/ 06/ 2018
Professional Services: Beitbridge: Land Ports Of Entry: Appointment of a Service Provider for the Maintenance and Repairs of Building, Civil, Mechanical, Electrical Infrastructure and Installations for a Period Of 36 Months 2019-03-15 11:00 H 18/ 048 AI
Procurement of a high accuracy manual lathe. 2019-03-08 11:00 NMISA (18- 19) T0026
Appointment of a service provider for a study to determine foods and drinks consumed by various LSM groups in South Africans and to understand factors influencing their intake 2019-03-08 11:00 NDOH 45/ 2018- 2019
Procurement of three-dimensional powder bed fusion metal printer including delivery, commissioning and training. 2019-03-08 11:00 NMISA (18- 19) T0024
Appointment of a service provider for the supply,installation and maintenance of X-Ray machines for a period of 36 Months at Civitas Building NDOH 2019-03-08 11:00 NDOH 44/ 2018- 2019
Procurement of Electrical Grinder Machine to Macerate Shark Carcasses. 2019-02-28 11:00 ZNT18/ 19KZNSB03
Appointment of a service provider for the upgrading of network infrastructure for security system at Civitas Building in the National Department of Health 2019-03-08 11:00 NDOH 43/ 2018- 2019
Envelopes Disputed Ballots B5 (Marked); Envelopes Disputed Ballots C5 (Unmarked) 2019-03-08 11:00 0010399217
Appointment of a service provider for medical screening and surveillance program for the National Department of Health for a period of three (3) years 2019-03-08 11:00 NDOH 42/ 2018- 2019
Ballot boxes 2019-03-08 11:00 10398761
Appointment of a Service Provider to Assist the Department of Environmental Affairs (Dea) With Conducting a Critical Evaluation of Air Quality Management Capacity Development and Suport Programmes for a period of 12 months 2019-03-08 11:00 E1499
To Appoint A Law Firm To Provide Legal Services In Corporate Commercial Law And Related Litigation For Emfuleni Local Municipality 2019-03-08 11:00 COGTA 4/ 2/ 2- 2018/ RFP/ 01

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The 8 steps in the Tender Adjudication process

By W van Rooyen

www.howtotender.co.za

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

  1. Opening... Read More
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