Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Appointment of a Service Provider to Update the Topographic Data for The Chief Directorate: National Geospatial Information, Rhodes Avenue, Mowbray, Cape Town 2019-06-14 11:00 SSC WC 04 (2019/ 2020) DRDLR
Request for proposal for provision of security services for Coega Development Corporation SEZ 2019-06-24 12:00 CDC/ 66/ 19
Appointment of a Service Provider to Render Hygiene Services for the Department Of Rural Development and Land Reform Head Offices at 184 Jeff Masemola Street, Icd Building at 338 Thabo Sehume Street and Capitol Towers’ Building In (Church Square) Helen Joseph Street for a Period of Twenty-Four (24) Months. 2019-06-13 11:00 5/ 2/ 2/ 1- RDLR 0005(2019/ 2020)
RT252-2019: Supply and delivery of surgical instruments and equipment to the State for the period 01 August 2019 to 31 July 2022. 2019-06-25 11:00 RT252- 2019
Supply and delivery of DDT wettable powder to the National Department of Health for a period of 24 months. 2019-06-25 11:00 NDOH 04/ 2019- 2020
Terms of Reference for the Appointment of a Suitable Service Provider To Coordinate, Organise and Manage Multiple Events I.E. Conferences, Workshops And Official Meetings for the Department Of Higher Education And Training for a period of three (3) years 2019-06-25 11:00 DHET125
Supply, Delivery, Installation, Demonstration, Training of Personnel and Maintenance Plan for a Period of Three (03) Years of 2 x Fire Safety Chemical Storage Cabinets for 1 Military Hospital. 2019-06-26 11:00 CPSC- B- M- 016- 2019
Tenders are hereby invited for the provision of Security Services for a period of three(3) years 2019-06-18 11:00 WCC- SS- 2019
Appointment of a service provider for the provision of print management services for the Council for Geoscience for a period of three (3) years 2019-06-28 11:00 CGS- 2019- 009S
Provision of student computers and radio equipment. 2019-06-07 11:00 NEMISA/ 2019/ ICT/ RFB005
Appointment of a caretaker operator of scientific equipment for the Council for Geoscience at Boshof for a period of three (3) years 2019-06-27 11:00 CGS- 2019- 010S
Provision of Physical Security Services for NYDA Branches and Districts over a period of Three (3) Years 2019-06-25 11:00 NYDA2019/ 01/ FAC
Provision of Cleaning Service at Regional Office - Empangeni 2019-06-26 11:00 ZNB0012/ 18T
Request of a service provider for the cleaning of all interior and exterior glass panels that are at a height greater than 2 meters at SITA Erasmuskloof, Centurion, Numerus and Beta buildings for a period of 36 months 2019-06-07 11:00 RFA 1945- 2019
Security Service for Regional and MLB Offices, Cost Centre22 and District Office, Camperdown Depot, New Hanover Depot, Area Office Merrivale, Taylors Halt Depot and Nottingham Depot for 36 months contract. 2019-07-12 11:00 ZNB0010/ 18T
Supply and delivery of round 9x19mm calibre, ball (full metal jacket) Nato ammunition to the South African Police Service for a period of three (3) years 2019-06-24 11:00 19/ 1/ 9/ 1/ 148 TT (18)
Appointment of a Services Provider for Tthe Physical Gurdiang Services to Be Provided to the GDARD and The GDED for Tthe Period of Twelve Months 2019-06-07 11:00 GT/ GDARD/ 034/ 2019
Motheo District Municipality: 24 Months Preventative Maintenance, Servicing And Repairs to High Tension Installation 2019-06-04 11:00 BL19- 001
Supply and delivery of round 5,56 x 45mm calibre, ball (full metal jackets) Nato (R5) ammunition to the South African Police Service for a period of three (3) years 2019-06-24 11:00 19/ 1/ 9/ 1/ 147TT(18)
Maintenance, Repairs, Upgrade and Servicing of Mv Voltage Switchgears, Transformers and Mini Substations- Umgungundlovu & Harry Gwala Regions: Three Year Period. 2019-06-27 11:00 ZNB 5837/ 2019- H

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Tender Knowledge

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Sometimes I am surprised at how little business people in South Africa know about Tenders and the Tender Process. Simple things like terminology and general tender information are difficult for people to comprehend not to mention the Standard Bidding Documents and Tender Pricing.

Unbelievably there are still Entrepreneurs that thinks to respond to tenders are an actual business? You will find that these Entrepreneurs would... Read More

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