Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Dental laboratory service for Prostodontis 2018-06-04 11:00 ZNQ 194 of 18/ 19
Annual service of Infrared testing on electrical installation. 2018-06-08 11:00 H104/ 18/ 19
Annual service of Nurse calling system. 2018-06-08 11:00 H102/ 18/ 19
Major service to autoclaves - companies must be registered on CIBD (2ME). 2018-06-01 11:00 ZNQ 109/ 2018
The Periodic Maintenance of TR 35/1 Between Beaufort West and the Eastern Cape Borders (Km58.00 To Km 74.22) 2018-06-28 11:00 S034/ 18
The Periodic Maintenance of tr 30 Section 1 from Langhoogte (Km0.00) to Villiersdorp (Km 22.43) and Section 2 from Villiersdorp (Km 0.38) to to Worcester (Km 12.00). 2018-06-28 11:00 S035/ 18
Vending machine rental services 2018-06-04 11:00 ZNQ 1264 of 17/ 18
Taylor Bequest hospital in Mt fletcher phase 2: Staff accommodation - renovations and additions 2018-06-22 11:00 SCMU3- 17/ 18- 0412- HO
Taylor Bequest hospital in Mt fletcher phase 1: New staff accommodation and prefabricated ablutions 2018-06-22 11:00 SCMU3- 18/ 19- 0040- HO
Major service to clarifiers -companies must be registered on CIBD (2ME ) 2018-06-01 11:00 ZNQ 110/ 2018
Repairs and Refurbishments of Gqebera Community Health Center at Nelson Mandela Metro - PE 2018-06-29 11:00 SCMU3- 17/ 18- 0359- HO
Isilimela hospital phase 1 in Gomolo, Port St Johns Municipality: Upgrading of existing accommodation and provision of 4 new prefabricated buildings 2018-06-22 11:00 SCMU3- 18/ 19- 0085- HO
Provision of Routine and Safety Maintenance on Various Roads within Camperdown Zone - Mpumalanga Area Office -Grade 7CE 2018-06-22 11:00 ZNT 4056/ 16T
Major service to theater lights (supply 20 bulbs)- companies must be registered on CIBD (2EB). 2018-06-01 11:00 ZNQ 106/ 2018
Provision of Routine and Safety Maintenance on Various Roads within Applesbosch Zone - Umshwathi Area Office -Grade 7CE 2018-06-22 11:00 ZNT 4017/ 16T
Provision of Routine and Safety Maintenance on Various Roads within Taylors Halt Zone 6 - Merrivale Area Office -Grade 7CE 2018-06-22 11:00 ZNT 4008/ 16T
Major service to power factor correction – companies must be registered on CIBD (2ME). 2018-06-01 11:00 ZNQ 105/ 2018
Provision of Routine and Safety Maintenance on Various Roads within Howick Zone1 - Vulindlela Area Office -Grade 7CE 2018-06-22 11:00 ZNT 3997/ 16T
Major service to uninterrupted power supply -companies must be registered on CIBD (2EB) 2018-06-01 11:00 ZNQ 107/ 2018
Repairs and Refurbishments of Leticia Bam Community Health Center at Nelson Mandela Metro - PE 2018-06-29 11:00 SCMU3- 17/ 18- 0360- HO

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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