Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Repair and maintenance of lifts at Limpopo High Court for 24 months 2019-06-18 11:00 PLK19/ 05
Bloemfontein Sandf: Tempe 1 Sa Tank Regiment: Upgrading of Facility/ Infrastructure (Kitchen) and Replacement of Kitchen Equipment: (Architectural Services) 2019-06-18 11:00 BL19- 009
Bloemfontein Sandf: De Brug Mobilisation Centre: Upgrading of Facility/ Infrastructure (Kitchen) and Replacement of Kitchen Equipment: (Architectural Services) 2019-06-18 11:00 BL19- 010
Postmasburg Magistrate Court: Provisioning of cleaning services for 36 months. (1208.14m²) 2019-06-14 11:00 PF17/ 2019
Olifantshoek Magistrate Court: Provisioning of cleaning services for 36 months. (531.00m²) 2019-06-14 11:00 PF18/ 2019
Refurbishment of Swimming Pool at SAS Saldanha as per Statement of Work. Evaluation 80/20 principle. 2019-06-27 11:00 SPSC- B- 005- 2019
Outsourcing of a Service Provider to Grade the Firebreaks of the DOD Ammunition Depots (Proqurement Plan Number: DOD PROC PLAN 18-19/LOG DIV/ 865). 2019-06-27 11:00 CPSC- B- G- 272- 2018
Appointment of a service provider to provide analytical support in preparation of agricultural sector country status in terms of profile outline; malabo goals and milestones report and; policy and programme opportunities outline. 2019-06-14 11:00 4.4.12.2/ 2/ 19
Supply, delivery and offload protective clothing for LandCare 2019-06-13 11:00 ZNB 4294/ 19A
Warden Saps: Repair and Maintenance to Electrical, Structural and Civil Elements to the Station and Detective Office (Electrical Engineering) 2019-07-18 11:00 BL19- 011
Appointment of panel of mentorship facilitating agents to mentor, train and support projects identified for 2019/20 - 2020/21 financial years. 2019-06-13 11:00 ZNB 4295/ 19A
Provision of Executive and Leadership Coaching 2019-06-25 11:00 SAMRC/ HRPE& LC/ 2019/ 04
Appointment of a service provider for procurement of periodicals and journals for departmental libraries for a period of 36 months (3 years) 2019-06-13 11:00 ZNB 4296/ 19A
Request for a qualified panel to be part of the KwaZulu-Natal Film Commission production crew for a period of 3 years. 2019-06-17 11:00 KZNFC- T07/ 19/ 20
The iSimangaliso Wetland Park Authority invites suitable, qualified and competent firms of Environmental Consultants to send proposals to be considered for appointment as iSimangaliso’s service providers 2019-06-07 16:00 RFP NUMBER: 01/ MAY/ 2019
Appointment of a service provider to supply, deliver, commission, train and maintain a Lidar Systems for the use on a Drone (UAV) for the Council for Geoscience 2019-06-25 11:00 CGS- 2019- 001A
Appointment of a service provider to provide office furniture to the CCMA Nationally on an as and when required basis for a period of 36 months. 2019-06-14 11:00 CCMA/ 2018/ 41AFAC
Panel of service providers to render probity audit services to Gauteng Provincial Government departments and entities in the procurement of infrastructure, goods and services for a period of 3 years (36 months) 2019-06-14 11:00 GT/ GPT/ 033/ 2019
Expression of Interest for the Upgrade, Management and Effective Commercialisation of the Krugersdorp Game Reserve 2019-06-14 11:00 GT/ GIFA/ 029/ 2019 (EOI)
Request for proposal for provision of training services – seven (7) learnerships 2019-06-18 12:00 CDC/ 195/ 19 (A- G)

Pages

Extension of validity period

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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