Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Calibration of electrical instruments 2019-01-29 10:00 WRAC/KBC/28149
Appointment of a Service Provider to Supply and Deliver Nonflush Chemical Toilets to Various Areas in Theewaterskloof Municipal Area On an Ad-Hoc Basis for the Period From January 2019 To June 2020 2019-01-18 12:00 DEV 09/2018/19
The provision of rigging resources to Koeberg Operating Unit 2019-01-29 10:00 KBG1874
Implementation of energy saving measures and initiatives for George Municipality: Replacement of Aircons, Heatpumps, 7 building lighting lamps. 2019-02-01 12:00 ENG040/2018
Supply and delivery of water filtration sand to Petrosa GTLR in Mossel Bay (call off contract) 2019-02-12 11:00 CTT20925
Supply and delivery of mineral slag sand and grit to PetroSA GTLR in Mossel Bay (call off contract) 2019-02-12 11:00 CTT20926
Requests proposals to perform the tasks on behalf of the entity to perform a revaluation of electrical infrastructure assets and owner occupied land and buildings. The appointment will be valid for twenty four (24) months. 2019-01-21 11:00 RFP 26/2018
Resin replacement 2019-02-07 10:00 MPGXC005240 R1
Supply and delivery of care kits for community health workers for Free State Department of Health 2019-02-08 11:00 DOH (FS) 13/2018/2019
Plumbing services 2019-02-14 10:00 MPGXC005431
Specification for security services at Maletswai One Stop Centre in the Joe Gqabi District for a period of 3 years 2019-02-04 11:00 SCMU4-18/19-0040
Appointment of service provider to provide security services at Chris Hani District – Melton Gardens Child and Youth Care Centre for the Department of Social Development, Eastern Cape for a period of three (3) years 2019-02-04 11:00 SCMU4-18/19-0041
Specification for security services at Umtata One Stop Centre in the OR Tambo District for a period of 3 years 2019-02-04 11:00 SCMU4-18/19-0039
Development of a Plan For Incorporating Biomimicry and Bio-Wise Principles Into Existing and Planned Projects 2018-12-21 12:30 SCM/RFQ/2019/032/EDP
Appointment of service provider to provide security services at Protea Child and Youth Care Centre for the Department of Social Development, Eastern Cape for a period of three (3) years 2019-02-04 11:00 SCMU4-18/19-0029
Appointment of service provider to provide security services at or Tambo District – Qumbu Child and Youth Care Centre for the Department of Social Development, Eastern Cape for a period of three (3) years 2019-02-04 11:00 SCMU4-18/19-0038
Appointment of a Panel Of Attoneys to Assist Sedibeng District Municipality with Legal Related Matters on an Ad Hoc Basis. 2019-01-08 12:00 8/2/1/2-2018
Appointment of service provider to provide security services at Buffalo City Metropolitan Municipality – Silver Crown Old Age Home for the Department of Social Development, Eastern Cape for a period of three (3) years 2019-02-04 11:00 SCMU4-18/19-0037
Provision of Short Term Insurance for the Period From 01 July 2019 to 30 June 2022 2019-01-18 12:00 FIN 01/2019/20
Consulting engineering services for the routine road maintenance of national route N2 section 8 km 80.08 to section 10 km 73.50 and national route R62 section 6 km 36.76 to section 8 km 2019-02-04 14:00 X.003-030-2019/1F

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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