Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Appointment of a service provider for provision of Management Information System (MIS) services and related services to the Chemical Industries Education and Training Authority for a period of Twenty-Four (24) months on the 80/20 PPPFA, as amended 2018-06-15 11:00 CHIETA- MIS- 02- 2018/ 19
Cleaning of Gardens and Grounds at KwaZulu Central Provincial Laundry for (6) Six Months 2018-06-08 11:00 ZNQ 056/ 2018- 16K
Supply and deliver and install bulk vaccine fridge minus 40. Suppliers must be appointed as service, repairs, commissioning and sales agents to all minus 40 Refrigeration and equipment. Letter must attached. 2018-06-01 11:00 ZNQ 545/ 2017
Upington Statistics South Africa: Alternative office accommodation: 454.55m² and 15 parking bays for a period of 5 years 2018-06-27 11:00 LS02/ 2018
Canteen Services 2018-06-22 11:00 RFB 005 2018 2019
Kuruman Public Protector: Alternative office accommodation: 215.91m² and 6 parking bays for a period of 5 years 2018-06-27 11:00 LS03/ 2018
Major service to medical waste container. 2018-06-01 11:00 ZNQ 112/ 2018
Request for Proposal to Render Cleaning Services to The Northern Cape Provincial Treasury For the Period of 36 (thirty six) months 2018-06-15 11:00 BID NO: NCPT/ 02/ 2018
Appointment of a legal firm of conveyancer to do the transfer of immovable properties from Nkandla, Big Five Hlabisa and Endumeni Local Municipalities to KZN provincial government. 2018-06-22 11:00 ZNT16/ 17/ 18
Major service to air particle count theatre –companies must be registered on CIBD (2ME) 2018-06-01 11:00 ZNQ 116/ 2018
Request for Proposal to Render Cleaning Services to The Northern Cape Provincial Treasury For the Period of 36 (thirty six) months 2018-06-15 11:00 BID NO: NCPT/ 02/ 2018
Supply and Deliver two (02) x Spreader: Chips self propelled: 4x4 2018-06-28 11:00 R/ M 61/ 2018
Request for Proposal for The Provision of Security Services to the Northern Cape Provincial Treasury For the period of 36 (thirty six) months 2018-06-15 11:00 BID NO: NCPT/ 03/ 2018
20 rolls x casement cloth 50m x 158cm width. (see description for colours and quantities) 2018-06-06 11:00 ZNQ 105/ 18
Annual service of Theatre Lights. 2018-06-08 11:00 H94/ 18/ 19
150 units - straight fitting Connex - 54mm 2018-06-06 11:00 61/ 18
Servicing of Infrared testing on electrical installation in 6 Clinics 2018-06-08 11:00 C22/ 18/ 19
Annual service of Theatre UPS. 2018-06-08 11:00 H93/ 18/ 19
Dental laboratory service for Orthodontic 2018-06-04 11:00 ZNQ 195 of 18/ 19
Annual service of Earth monitoring equipment around the institution 2018-06-08 11:00 H103/ 18/ 19

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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