Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Hiring of an excavator for 30 days for Regravelling of Gravel Roads in Region 1 (Bethal and Emzinoni) 2018-08-27 12:00 RFQ NO: 8/3/2- 59/2018
Sethembe Emerging Contractors Programme 2018-08-30 12:00 ZDM103/2018
Head of actuarial function services. 2018-09-19 12:00 2018/11
Supply and delivery of Total Station and Accident/Crime Scene Mapping Software as per specification 2018-08-23 15:00 KEQ.EMPD.10.87 RE-ADVERT
Appointment of a panel of contractors to provide desludging services of VIP toilets and septic tanks at Dr JS moroka Local Municipality for a period of 36 months (as and when required). 2018-09-19 12:00 69518
Appointment of a professional service provider to provide a project management system for a period of 36 months. 2018-09-19 12:00 51574
The implementation of Maths and Science programme. 2018-09-21 10:00 CORP4540
Design, Manufacture and Install VPI Curing Oven for Transnet Engineering, RM Business. 2018-09-25 10:00 TE18-SRX-1DF-06267-CIDB
Tender for design, manufacturing, supply, installation, commissioning, and putting into service the direct virus testing facility (with lab testing equipment) at Rand Water Vereeniging Analytical Services (Minimum CIDB Grading 6GB / 5GB PE) 2018-09-21 12:00 RW01396/17
Supply and delivery of Traffic Patrol Vehicles (Light Delivery Vehicles 2018-09-07 11:00 BV 723/2018
Supply Surf boards 2018-08-22 12:00 GG11900274
Service of Gallery Analyser for Breede Valley Municipality’s Laboratory. 2018-08-28 11:00 286703
Supply: Medals 2018-08-27 12:00 GG11900277
Supply Sport equipment 2018-08-27 12:00 GG11900276
Procurement of grade 11 MST camp: Academic and role modeling 2018-09-03 12:00 CS/SCM/COO/MST/R18-19/26
Appointment of an accredited external water testing laboratory for AgriZone for a period of three years. 2018-09-14 11:00 DTP/RFP/11/AGZ/06/2018
Exterior painting at Wellington, Civic Centre 2018-08-30 10:00 BK016 (DIC0025814)
Procurement of grade 8 and 9 MST camp: Academic and role modeling 2018-09-03 12:00 CS/SCM/COO/MST/R18-19/27
The Department of Public Enterprises invites service providers to submit a proposal to assist the Department to manage and render an in-house canteen service. 2018-09-03 11:00 DPE 6/2018-2019
New vinyl floor covering at Soup Kitchen 2018-08-30 10:00 BK015 (DIC0025816)

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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