Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Supply and Delivery of One LDV 4X2 Double Cab. 2018-05-04 12:00 SCM/INFR34/2017/2018
Provision of Route Master Licencing & Maintenance Services. 2018-05-04 12:00 SCM/2019/03/FIN
Water Quality Monitoring 2018-05-09 10:00 ANDM/IDMS-WSA/87/10/04/18
Supply and Delivery of Office Furniture for a Period of Twelve (12) Months(Re-Advert). 2018-05-04 12:00 SCM/FS04/2017/2018
Supply and delivery of 15 note counter machines including a 12 month on-site warranty. 2018-05-07 11:00 PMO-CP-008-2017/2018
Maintenance of standby generators (3 years). 2018-05-07 11:00 RFQ E 1809 W
Provision of PMS Support and Web-Based Performance Management System. 2018-05-07 13:00 SCM/2018/194/MM
Provision of External Loans. 2018-05-07 13:00 SCM/2019/04/FIN
Provision of Events Services. 2018-05-07 13:00 SCM/2018/199/STRAT
Expression of Interest for Implementation of an Agri – Parks Development Programme 2018-05-10 12:00 ANDM/PED/LED/88/10/04/18
Removing of boiler water pump and replacement. 2018-05-07 23:00 OLT1104474
Operator and Manager Liabilities Training related to Managing risk when dealing with Transport. 2018-04-26 14:00 SQ11800228
Supply a 3x3 ablution unit. 2018-04-30 12:00 GD11801069
Refurbishment of Mbizana Oxidation Pond System. 2018-05-14 12:00 ANDM/IDMS-WSP/93/12/04/18
Supply Outdoor denier backpack 2018-04-30 12:00 GL11800736
Supply: 20 seater boardroom table 2018-04-30 12:00 GL11800737
Refurbishment of Mbizana Water Scheme 2018-05-14 10:00 ANDM/IDMS-WSP/92/12/04/18
Testing & inspection of lifting equipment (code of practice 29) - as & when required (24 months). 2018-05-08 12:00 OPS 18/19 - 010
Rack welding / grinding (railway track) - as & when required (12 months). 2018-05-08 12:00 OPS 18/19 - 011
Ntibane Water Supply Scheme Phase3 – Contract 3A Luthatheni Water Reticulation 2018-06-01 10:00 ANDM/IDMS-PMU/89/10/04/18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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