Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Supply: Tools and equipment 2018-10-17 12:00 GD11900441
Timber 2018-10-18 14:00 PNQ2 TIMBER
Sale of institutional zone 2 property: Erf 10046: Beaufort West 2018-10-26 14:00 Notice No. 100/2018
Supply: Hardware items 2018-10-18 12:00 GG11900591
Alien and unwanted vegetation clearing and cleaning, grass cutting of open erven inclusive of all illegal dumping 2018-10-24 11:00 FQ/SM: 46/19
Supply, delivery and installation of play equipment in various parks in Stellenbosch (WC 024) 2018-10-25 00:00 FQ/SM : 42/19
Pattern Making Training 2018. 2018-10-17 11:00 7G‐128
Supply, delivery and installation of palisade fencing: parks and cemeteries in Stellenbosch (WC 024) 2018-10-25 11:00 FQ/SM: 43/19
Supply and delivery of Structural Fire Fighting Suits with a 100% Local Content as and when needed until 30 October 2019 2018-10-24 11:00 FQ/SM : 32/19
Remove, Supply and Install of up to 100 Wayfinding Signs (refer detailed appendix 1). 2018-10-19 14:30 WO.477043
Supply, delivery and Off-Loading of Garden Equipment 2018-10-24 11:00 FQ/SM : 34/19
Supply and delivery of Uniform for Law Enforcement 2018-10-25 11:00 FQ/SM 48/19
Sale of vacant residential erven and business zone 1 properties in Merweville 2018-10-26 14:00 Notice No. 98/2018
Bulk meter replacements and telementry installations on an as and when basis for a period of 36 months. 2018-11-20 10:30 JW 13901
MBDA seeks suitable service providers to quote for Plastic Recycle Bins with Lids 2018-10-22 11:00 BDA1018626
The MBDA seeks quotes for: 1 * Windows 10 Pro 64GB,14"-Core i7 6820HQ-8GB RAM-500GB HDD, Intel Graphics 530,TPM Security Chip and Backlight 1 * Backpack for laptop 2018-10-22 11:00 BDA1018625
Supply and Deliver Riot Shields Protection 2018-10-22 11:00 GQ10181960
Linbro Water Upgrades. 2018-11-20 10:30 JW 13899
Supply and Deliver Deluxe Riot Helmets 2018-10-22 11:00 GQ10181960
Supply and Deliver Deluxe Body Protection 2018-10-22 11:00 GQ10181960

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.