Issue Date: 
Monday, June 2, 2014

Submitting your tender

By Werner van Rooyen

www.how2tender.com

2 June 2014

After our recent tender workshop: How to complete a tender, we realized that there are still people that struggle with submitting a completed tender document.

Underneath are tips on submitting your tender response. Ensure that you follow these guidelines when you submit your tender response.

Every tender has got its own submission instructions. It is of the utmost importance that you familiarize yourself with these conditions. These instructions can usually be found at the beginning of the tender document and include instructions such as:

  • Closing date - which is the last day that the tender response can be submitted.
  • Closing times - VERY IMPORTANT - do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Not 11H00:01 - this means not ONE second after eleven o`clock. This point cannot be emphasized too much. If you`re late your tender response will not be considered.
  • How many copies of the tender must be submitted?
  • Format - in which format i.e. hard copy or soft copy or both.
  • Tender Box - Deliver your tender in the correct tender box - this sounds silly but tenders have been delivered into the wrong box.
  • Envelopes - make sure your tender is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the Organ of State is demanding.
  • Finally write the address in a readable handwriting. If they cannot decipher it - your tender will not be considered.

An example of how your envelope must be addressed is:

  (You complete this column)
Tender number BIDUS4-44/2013-2014/01
Attention Mr. Dlamini
Department Supply Chain Management
Address line 1 Room 12 First Floor
Address line 2 Best Local Municipality
Address line 3 11 Church Street
Address line 4 Putsonderwater
Address line 5 9991

Please visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Appointment of an accredited external water testing laboratory for AgriZone for a period of three years. 2018-09-14 11:00 DTP/RFP/11/AGZ/06/2018
Exterior painting at Wellington, Civic Centre 2018-08-30 10:00 BK016 (DIC0025814)
Procurement of grade 8 and 9 MST camp: Academic and role modeling 2018-09-03 12:00 CS/SCM/COO/MST/R18-19/27
The Department of Public Enterprises invites service providers to submit a proposal to assist the Department to manage and render an in-house canteen service. 2018-09-03 11:00 DPE 6/2018-2019
New vinyl floor covering at Soup Kitchen 2018-08-30 10:00 BK015 (DIC0025816)
Civil Engineering Services for the implementation of Rea Vaya Phase 1C Greenstone Bus Terminal for design review and contract administration. 2018-09-14 12:00 JDA/GT001
Supply: 6 each x vibration detection sensor iq2400s5-m12c 2018-08-27 12:00 GD11900208
Precinct Study, Noorder Perel, Paarl 2018-08-23 10:00 DIP0001964
Supply Equipment for metro farmworkers. 2018-08-22 12:00 GG11900273
Supply: Medical supplies 2018-08-22 15:00 GF11900116
Revamping of derelict a cricket wicket at New Orleans Sportsfields 2018-08-30 10:00 DSP0019548
Rewind and Repair both 45kw and 37kw flange mounted motor 2018-08-24 12:00 RFQ NO: 8/3/2- 57/2018
Completion of bus route at Tweefontein - G in Thembisile Hani Local Municipality. 2018-09-14 12:00 3387/17
Supply & replace of 2 x 36000btu split A/C at Mayors Office in Civic Centre, Paarl 2018-08-30 10:00 DIE0014378
Annual service and repairs of standby generators in the Water department at various venues 2018-08-30 10:00 DIC0025810
Holsloot Diversion works: Construction of concrete weir and associated structures. 2018-09-14 12:00 127/2018
Supply & delivery of pipes UPVC 110mm socketed (6m length class 51) 2018-08-23 10:00 S4W0003028
Supply and Installation of Stormwater Network at Region1 (Emzinoni Victor Khayane Road 2018-08-27 12:00 RFQ NO: 8/3/2- 60/2018
IFRS 17 Implementation Services. 2018-09-14 12:00 RFP 2018/13
Construction of a 6 point swing-over milking parlour. 2018-09-14 12:00 20/2018

Pages

7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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