Issue Date: 
Monday, June 2, 2014

Submitting your tender

By Werner van Rooyen

www.how2tender.com

2 June 2014

After our recent tender workshop: How to complete a tender, we realized that there are still people that struggle with submitting a completed tender document.

Underneath are tips on submitting your tender response. Ensure that you follow these guidelines when you submit your tender response.

Every tender has got its own submission instructions. It is of the utmost importance that you familiarize yourself with these conditions. These instructions can usually be found at the beginning of the tender document and include instructions such as:

  • Closing date - which is the last day that the tender response can be submitted.
  • Closing times - VERY IMPORTANT - do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Not 11H00:01 - this means not ONE second after eleven o`clock. This point cannot be emphasized too much. If you`re late your tender response will not be considered.
  • How many copies of the tender must be submitted?
  • Format - in which format i.e. hard copy or soft copy or both.
  • Tender Box - Deliver your tender in the correct tender box - this sounds silly but tenders have been delivered into the wrong box.
  • Envelopes - make sure your tender is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the Organ of State is demanding.
  • Finally write the address in a readable handwriting. If they cannot decipher it - your tender will not be considered.

An example of how your envelope must be addressed is:

  (You complete this column)
Tender number BIDUS4-44/2013-2014/01
Attention Mr. Dlamini
Department Supply Chain Management
Address line 1 Room 12 First Floor
Address line 2 Best Local Municipality
Address line 3 11 Church Street
Address line 4 Putsonderwater
Address line 5 9991

Please visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

When Must I Sub-Contract?

There seems to be a lot of confusion amongst entrepreneurs when it comes to tenders and sub-contracting. The Draft Preferential Procurement Regulations, have been gazetted and are currently up for review. However, these Regulations are the major cause for the confusion. Many entrepreneurs ask whether they should sub-contract or not whilst responding to a tender.

The Draft Preferential Procurement Regulations stipulates the following: 

  1. For contracts above R30 million, the tenderer MUST sub-contract a minimum of 30% of the value of the... Read More
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