Issue Date: 
Monday, June 2, 2014

Submitting your tender

By Werner van Rooyen

www.how2tender.com

2 June 2014

After our recent tender workshop: How to complete a tender, we realized that there are still people that struggle with submitting a completed tender document.

Underneath are tips on submitting your tender response. Ensure that you follow these guidelines when you submit your tender response.

Every tender has got its own submission instructions. It is of the utmost importance that you familiarize yourself with these conditions. These instructions can usually be found at the beginning of the tender document and include instructions such as:

  • Closing date - which is the last day that the tender response can be submitted.
  • Closing times - VERY IMPORTANT - do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Not 11H00:01 - this means not ONE second after eleven o`clock. This point cannot be emphasized too much. If you`re late your tender response will not be considered.
  • How many copies of the tender must be submitted?
  • Format - in which format i.e. hard copy or soft copy or both.
  • Tender Box - Deliver your tender in the correct tender box - this sounds silly but tenders have been delivered into the wrong box.
  • Envelopes - make sure your tender is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the Organ of State is demanding.
  • Finally write the address in a readable handwriting. If they cannot decipher it - your tender will not be considered.

An example of how your envelope must be addressed is:

  (You complete this column)
Tender number BIDUS4-44/2013-2014/01
Attention Mr. Dlamini
Department Supply Chain Management
Address line 1 Room 12 First Floor
Address line 2 Best Local Municipality
Address line 3 11 Church Street
Address line 4 Putsonderwater
Address line 5 9991

Please visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Supply of material and installation of Beta fencing at Thubelitsha Park in Kayamandi 2017-09-05 11:00 FQ/SM30/18
Supply: Filing kit, file, chain, guide bar 2017-08-23 12:00 W041800160
Appointment of a Suitably Qualified, Professional Conference Facilitator to Organise a Housing Summit in Conjunction with Directorate: Human Settlements and Property Management at Stellenbosch Municipality in September 2017 as per specifications 2017-08-31 11:00 FQ/SM 32/18
Supply and deliver ifm inductive sensors 2017-08-23 12:00 W041800163
Purpose of the proposed programme is to celebrate national youth day through a Mayoral Skills Development programme 2017-09-05 11:00 FQ/SM35/18
Mayoral Youth Skills Development: General building maintenance training 2017-09-05 11:00 FQ/SM37/18
Supply and delivery of 66 EPWP uniforms 2017-08-28 12:00 KZN294/00016-EPWP/2017/18
Training of TDA Staff in Coreldraw 2017-08-29 12:00 A071800124
Driver Training, Code C1 (10) & EC (14) in TDA 2017-08-29 12:00 A071800128
Supply: Taps 2017-08-28 15:00 R101800139
Basic Incident Command Training (Based on FEMA ICS) 2017-08-29 12:00 A071800127
Portable toilet hire & service 2017-08-24 14:00 A071800126
Provision of Legal Services 2017-09-01 12:00 SCM/2018/90/CORP
Supply and delivery of 40" tv with brack 2017-08-24 11:00 W061800095
Hiring of ambulances 2017-08-23 12:00 ZDMQ0201/08/2017
Supply and delivery of sound equipment 2017-08-29 11:00 W061800090
Accommodation for Msizi NQF 3 training around Ulundi 2017-08-23 12:00 ZDMQ: 0203/08/2017
Supply: Safety clothing 2017-08-25 10:00 R011800157
Accommodation for the Msizi Learnership Training around Ulundi 2017-08-23 12:00 ZDMQ: 0204/08/2017
Supply and delivery of telephones 2017-08-24 11:00 W061800103

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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