Submitting your tender
By Werner van Rooyen
2 June 2014
After our recent tender workshop: How to complete a tender, we realized that there are still people that struggle with submitting a completed tender document.
Underneath are tips on submitting your tender response. Ensure that you follow these guidelines when you submit your tender response.
Every tender has got its own submission instructions. It is of the utmost importance that you familiarize yourself with these conditions. These instructions can usually be found at the beginning of the tender document and include instructions such as:
- Closing date - which is the last day that the tender response can be submitted.
- Closing times - VERY IMPORTANT - do not be late! If the Closing time is at 11H00 it means 11H00:00 sharp. Not 11H00:01 - this means not ONE second after eleven o`clock. This point cannot be emphasized too much. If you`re late your tender response will not be considered.
- How many copies of the tender must be submitted?
- Format - in which format i.e. hard copy or soft copy or both.
- Tender Box - Deliver your tender in the correct tender box - this sounds silly but tenders have been delivered into the wrong box.
- Envelopes - make sure your tender is in a sealed envelope and that it is addressed correctly. Sometimes there is a TWO envelope process. Ensure you are up to speed with which process the Organ of State is demanding.
- Finally write the address in a readable handwriting. If they cannot decipher it - your tender will not be considered.
An example of how your envelope must be addressed is:
|(You complete this column)|
|Department||Supply Chain Management|
|Address line 1||Room 12 First Floor|
|Address line 2||Best Local Municipality|
|Address line 3||11 Church Street|
|Address line 4||Putsonderwater|
|Address line 5||9991|
Please visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.
Until the next time - happy tendering.