Issue Date: 
Thursday, October 31, 2019

Security features when registering on the Central Supplier database

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

One of the hottest topics in the South African tender environment is the Central Supplier Database (CSD).  If you want to do business with the South African Government, you must be registered on the Central supplier Database.

Once you start registering on the Central Supplier Database (CSD) it is noticeable how many security features there are.  The database starts of by requesting you to supply a very high-level password.  The password must inter alia contain capital letters, numbers as well as special characters.  There are numerous other security features but the CSD website list the following seven features that address identity proofing:

  1. When registering on the CSD, not only is the email address confirmed but also a One Time Pin (OTP) sent as an SMS to the cell phone number provided when registering.  This is called an 'Out of Band' method of adding an additional layer of identity proofing.
  2. When a new bank account is added or any existing bank accounts edited, an OTP will be sent to the supplier's preferred contact as well as a notification e-mail informing the preferred contact that changes were made to the supplier's banking information.  Email notifications are also sent when changes are submitted.  Both are implemented to endeavour to protect the supplier against malicious practices.
  3. The use of a CAPTHA functionality limit robots and crawlers to access certain areas of the CSD application.
  4. The CSD furthermore implemented role-based access control per user per supplier and thus only the supplier's user(s) have access to the supplier information.  The CSD does not have an administrative module and thus no single user can be a CSD administrator and access supplier information using the application.
  5. All passwords are encrypted on the CSD database.  Any additional users the main user creates only have secondary privileges which means those additional users are not able to create other users which ensures that control remains with the main user.
  6. The communication channel between the CSD servers and the client's browser implements SSL security which means the communication is encrypted and various other additional technical aspects have been implemented to limit other security breaches such as hacking.
  7. The Supplier Summary Registration report can only be accessed by other users if you decide to share both your supplier number and security code with them.

As one can see the security is comprehensive.  Ensure that you are well prepared when you start the registering process.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Security Service at Emmasdal Child and Youth Care Centre 2020-11-13 11:00 GT/ GDSD/ 052/ 2020
Appointment of service provider to assist the Department of Small Business Development with conducting a longitudinal study on SMMEs and Co-operatives within South Africa covering the period 2021-2024 2020-11-20 11:00 DSBD Research 002/ 2020
DPW : DMRS : DOD Lenasia : Lenz Miltary Base : Replacement and Ugrade of Civil Engineering Services 2020-11-12 11:00 JHB 20/ 04
Appointment of a Panel of Attorneys to Render Debt Management Services to the Department Of Health For A Period Of 3 Year Adhoc Contract. 2020-11-16 11:00 ZNB 5128/ 2020- H
Supply, Delivery, Installation and Commissioning of Horizontal Bedhead system services for Dora Nginza Regional Hospital 2020-11-20 11:00 SCMU3- 20/ 21- 0181- DNG
Request for proposals for the supply and delivery of mobile communication services to the state for a period of 60 months (5 years) 2020-11-27 11:00 RT15
Virkons Disinfectant (10 kg x 5) 2020-11-06 11:00 RFQ 000412
Supply and deliver of concrete ready mix concrete at Mzimvubu water project – access road for construction east near Maclear in the Eastern Cape Province for a period of 12 months 2020-11-20 11:00 DWS12- 1020 WTE
Procurement of 11,5 % sodium hypochlorite (Must be in blue cans) 10 x 25 litres 2020-11-06 11:00 RFQ 000411
Appointment of a Service Provider to repair the roof & infrastructure for the Hamburg Aquaculture Project facility, situated in Hamburg, Eastern Cape. Repair infrastructure for the following: Office space; Boardroom; Laboratory; Aquaculture products packing room and Ablution facilities 2020-11-06 11:00 RFQ 000410
Hach DR 6000 spectrophotometer annual calibration, servicing and repairs (currently switches on but does not allow for testing).; Hach DR 900 colorimeter annual calibration and servicing x2; Hach HQ40D probe annual calibration and servicing x 2; Hach LDO rugged probe annual calibration, servicing and replacement sensor; Hach pH rugged probe annual calibration and servicing; Hach CDC410 laboratory probe annual calibration and servicing; Hach pH/ Conductivity Pocket Pro 2 annual calibration, servicing and replacement sensor; Hach Conductivity Pocket Pro annual calibration, servicing and replacement sensor 2020-11-06 11:00 RFQ 000409
Appointment of a service provider to procure maintenance tools and accessories for the South African Nursing Council. 2020-11-11 11:30 RFQ 41/2020
To Appoint The Suitable Service Provider To Render Project Management Services to the Department Of Environment, Forest and Fisheries to Remove And/Or Clear Illegal Dumping and Cleaning Streets In Matjhabeng Local Municipality Over A Period Of Twenty Four (24) Months. 2020-11-13 11:00 E 1582
Supply & delivery of cleaning material to National dept of Public Works & Infrastructure, Cape Town Regional Office ( 24 months) 2020-11-13 11:00 CPTSC14/ 20
24 months term contract: Supply and delivery of toilet paper and hand paper towels 2020-11-13 11:00 CPTSC 15/ 20
To Appoint The Suitable Service Provider to Render Project Management Services to the Department of Environment, Forest and Fisheries to Remove and/Or Clear Illegal Dumping and Cleaning Streets in Mangaung Metropolitan Municipality Over a Period Of Twenty-Four (24) Months 2020-11-13 11:00 E 1583
To Appoint The Suitable Service Provider To Render Project Management For The Procurement of Equipment for The Thaba-Nchu Buy-Back Centre and Transfer Station; Botshabelo and Chris Hani Buy–Back Centres and to Train and Support The Existing Three (3) Waste Cooperatives and Or Non-Profit Organisations to Be Able to Operate and Manage The Thaba-Nchu; Botshabelo And Chris Hani Buy Back Centres In Mangaung Metropolitan Municipality Over a Period of Twenty-Four (24) Months. 2020-11-13 11:00 E 1584
To Appoint the Suitable Service Provider to Render Project Management Services to Train and Support Existing Waste Pickers Cooperative to be able to Operate And Manage The Buy-Back Centre At Odendaalrus In Matjhabeng Municipality Over A Period Of Twenty-Four (24) Months. 2020-11-13 11:00 E 1585
Establishment of a Panel (Database) Of Due Diligence Service Providers to Support The Implementation Of The Operation Vula 2020-11-24 11:00 ZNT 09 EDTEA 20/ 21
Outsourcing of a Contractor that will Provide Background Research, Updating , Development and Printing of Joint Doctrine in a Form of Publication and Manuals in the South African National Defence Force for a Period of Three (03)Years. 2020-11-24 11:00 CPSC- B- PC- 060- 2018RR

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Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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