Issue Date: 
Monday, July 28, 2014

Query Tender Results

By Werner van Rooyen

www.how2tender.com

28 July 2014

I cannot stress the need to query tender results too much! You have the right to query the tender results of tenders that you have responded to and which you were not successful in winning.

The first stage where your bid can be non-responsive is at the Technical Criteria stage where you must score a minimum of 75 or 80 points out of a possible 100 points to move to the next stage of evaluation. If your bid was non-responsive you should ask the Organ of State or the Private Sector Entity if you can have the results of the Technical Criteria Evaluation.

When you receive the results ensure that the correct number of points has been allocated to your business per Technical Criteria Item. Experience has shown us that wrong points can be allocated to a specific Technical Criteria Item due to a lack of knowledge by the Evaluation Committee. This can cause your business to score less points and your tender deemed to be be non-responsive. Be careful how you answer questions because it can be misunderstood by the Evaluation Committee causing you to lose points.

When you respond to a Tender ensure that you calculate your Technical Criteria Points yourself. By doing this, you will know if your business will make it through the first stage or not. This will also ensure that you provide sufficient information in your response to be evaluated correctly.

Please take note of the correctness of the points allocated per Technical Criteria Item. We have seen tender documents where the points that you could earn per Technical Criteria Item were indicated as 5, 3 and 0. What it should have shown was 5, 2.50 and 0. This meant that when you calculated your score and you had item where you earned 3 points, you actually only scored 2.50. This doesn’t sound like much but if you end up on 74.50 points, that 0.50 makes a big difference.

The point that must be reiterated is that you must take extra care when responding to a tender. Ensure that you earn all the points that you eligible for by answering all questions clearly and preciously. If you have done this you are more than likely go through to the next round of scoring. But that is for another day.

If you want to ensure you score all the points you need to advance to the next stage in the tender process, buy our complete Tender Manual at www.how2tender.com.

Until the next time - happy tendering.

Title Closing Date Tender No.
Supply and delivery of Mildsteel Galvanised Tee Bolts and Nuts at Withoogte 2017-11-29 12:00 6/5/2/321
Appointment Of A Service Provider For Meter Reading Services For The City Of Mbombela 2017-12-07 11:00 175/2017
Data Centre Maintenance and Repairs of Air Conditioning System 2017-12-07 11:00 RFP 129
Appointment of a service provider for assessment and valuation of the Legacy Rehabilitation liability cost 2017-12-08 11:00 ALEX RFP 4/2017/2018
Design, Provision and Management of a Wide Area Network for the Eden District Municipality 2017-12-08 11:00 E/04/17-18
Repair to Infrastructure in Tergniet – Stairs at Tidal Pool Kus Road 2017-12-08 12:00 49-17/18
Supply and delivery of tyres (one year contract). 2017-12-08 12:00 SCM/INFR13/2017/2018
Supply and Delivery of a Grader 2017-12-08 12:00 SCM/INFR12/2017/2018
Compilation of the 2017/2018 GRAP Compliant Financial Statements 2017-11-23 13:45 SCM/FS06/201/2018
Port Engineering - Smart Peoples Port Study 2017-12-12 12:00 PEH 135/VB
Port Engineering - Dredging of Small Craft Areas 2017-12-12 12:00 PEH 134/VB
Appointment of a suitable service provider for the training of 25 beneficiaries in basic bookeeping for a period of 12 months 2017-11-29 11:00 7Z - 35406
The construction of 50 sow piggery for Intandela multipurpose and project cooperative at Goodhome under Ntabamhlophe area in ward 14 of Inkosi Langalibalele Local Municipality under Uthukela District Municipality in the Kwazulu-Natal province 2017-12-14 11:00 SS-KZN 7/1/6/3 (642) 000R
Implementation of GRAP 12;16 and 17 assets register for a period of a period of three years 2018-01-02 12:00 SCM/FS05/2017/2018
Construction of Sewer Lines Tarka Mossel Bay 2018-01-12 12:00 45-17/18
Construction of the extension of Taung library 2018-01-02 12:00 SCM/SS06/2017/2018
Supply and delivery of Safety Clothing for the Langeberg Municipality, for the Period of 3 Consecutive Years 2017-12-08 12:00 T 32/2017
The Supply and delivery of 7 x Sealing End 132kv 400SQ CU of D2872 2018-01-23 13:00 DX 756
Supply, delivery and installation of Sewer Pumps Mandela Square Montagu 2017-12-01 12:00 TE 87/2017
Supply: Guard rail 2017-11-27 14:00 GE11800781

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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