Issue Date: 
Monday, July 28, 2014

Query Tender Results

By Werner van Rooyen

www.how2tender.com

28 July 2014

I cannot stress the need to query tender results too much! You have the right to query the tender results of tenders that you have responded to and which you were not successful in winning.

The first stage where your bid can be non-responsive is at the Technical Criteria stage where you must score a minimum of 75 or 80 points out of a possible 100 points to move to the next stage of evaluation. If your bid was non-responsive you should ask the Organ of State or the Private Sector Entity if you can have the results of the Technical Criteria Evaluation.

When you receive the results ensure that the correct number of points has been allocated to your business per Technical Criteria Item. Experience has shown us that wrong points can be allocated to a specific Technical Criteria Item due to a lack of knowledge by the Evaluation Committee. This can cause your business to score less points and your tender deemed to be be non-responsive. Be careful how you answer questions because it can be misunderstood by the Evaluation Committee causing you to lose points.

When you respond to a Tender ensure that you calculate your Technical Criteria Points yourself. By doing this, you will know if your business will make it through the first stage or not. This will also ensure that you provide sufficient information in your response to be evaluated correctly.

Please take note of the correctness of the points allocated per Technical Criteria Item. We have seen tender documents where the points that you could earn per Technical Criteria Item were indicated as 5, 3 and 0. What it should have shown was 5, 2.50 and 0. This meant that when you calculated your score and you had item where you earned 3 points, you actually only scored 2.50. This doesn’t sound like much but if you end up on 74.50 points, that 0.50 makes a big difference.

The point that must be reiterated is that you must take extra care when responding to a tender. Ensure that you earn all the points that you eligible for by answering all questions clearly and preciously. If you have done this you are more than likely go through to the next round of scoring. But that is for another day.

If you want to ensure you score all the points you need to advance to the next stage in the tender process, buy our complete Tender Manual at www.how2tender.com.

Until the next time - happy tendering.

Title Closing Date Tender No.
Supply, delivery and installation of photocopiers at Electoral Commission [IEC] Local Offices, South Africa 2017-08-11 11:00 0010359775
Supply, delivery and installation of office furniture - Electoral Commission Local Offices throughout South Africa 2017-08-11 11:00 0010360455
Bandages - Adhesive Plaster - Size: 50mm X 4.5mt Long. as per specification 2017-08-01 11:00 ZNQ 538/ 17 - 18 GAZ
Bandages - Plaster of Paris - Size: 200mm X 3.5mt. as per specification 2017-08-01 11:00 ZNQ 536/ 17 - 18 GAZ
Bandages - Crepe - Size: 100mm X 4.5mt. as per specification 2017-08-01 11:00 ZNQ 534/ 17 - 18 GAZ
Bladeless Atraumatic Trocar With Stability Sleeve - Size: 12mm 2017-08-01 11:00 ZNQ 531/ 17 - 18 GAZ
Karman Cannulae with Adaptor 2017-08-01 11:00 ZNQ 529/ 17 - 18 GAZ
Linear Cutter - 75mm. 2017-08-01 11:00 ZNQ 521/ 17 - 18 GAZ
Adhesive Dressing - Absorbent/ Water Proof / Fluid - Size 25cm X 10cm 2017-08-01 11:00 ZNQ 520/ 17 - 18 GAZ
Laproscopic Reload - Sterile - Latex Free as per specification 2017-08-01 11:00 ZNQ 530/ 17 - 18 GAZ
Neonatal Splint - Size: +- 8 to 9 Cm in Length and 2.5cm to 3cm Wide as per specification 2017-08-01 11:00 ZNQ 526/ 17 - 18 GAZ
Ultrasonic Dissecting Instrument (Focus) as per specification 2017-08-01 11:00 ZNQ 525/ 17 - 18 GAZ
Atraumatic Graspers - 5mm - Length 36cm - Reusable 2017-08-01 11:00 ZNQ 524/ 17 - 18 GAZ
Curved Cutter / Stapler - Size: 3.0mm Length X 3.5mm Height 2017-08-01 11:00 ZNQ 523/ 17 - 18 GAZ
Modified Bipolar Vessel Sealing Device, Single Use -Small Jaw. as per Specification 2017-08-01 11:00 ZNQ 522/ 17 - 18 GAZ
Tubing, Latex (205) as per specification 2017-08-01 11:00 ZNQ 398/ 17 - 18 GAZ
Ligasure Impact Tissue Fusion - Open Instrument - Size: 13.5mm. as per specification 2017-08-01 11:00 ZNQ 355/ 17 - 18 GAZ
Catheter - Argyle - 40cm - Size 22g, as per specification 2017-08-01 11:00 ZNQ 299/ 17 - 18 GAZ
Patient Plate With Cable - Single Use. as per specification 2017-08-01 11:00 ZNQ 208/ 17 - 18 GAZ
Auto Suture Gia Premium 50mm X 3.8mm Loading Unit as per specification 2017-08-01 11:00 ZNQ 95/ 17 - 18 GAZ

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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