Issue Date: 
Monday, July 28, 2014

Query Tender Results

By Werner van Rooyen

www.how2tender.com

28 July 2014

I cannot stress the need to query tender results too much! You have the right to query the tender results of tenders that you have responded to and which you were not successful in winning.

The first stage where your bid can be non-responsive is at the Technical Criteria stage where you must score a minimum of 75 or 80 points out of a possible 100 points to move to the next stage of evaluation. If your bid was non-responsive you should ask the Organ of State or the Private Sector Entity if you can have the results of the Technical Criteria Evaluation.

When you receive the results ensure that the correct number of points has been allocated to your business per Technical Criteria Item. Experience has shown us that wrong points can be allocated to a specific Technical Criteria Item due to a lack of knowledge by the Evaluation Committee. This can cause your business to score less points and your tender deemed to be be non-responsive. Be careful how you answer questions because it can be misunderstood by the Evaluation Committee causing you to lose points.

When you respond to a Tender ensure that you calculate your Technical Criteria Points yourself. By doing this, you will know if your business will make it through the first stage or not. This will also ensure that you provide sufficient information in your response to be evaluated correctly.

Please take note of the correctness of the points allocated per Technical Criteria Item. We have seen tender documents where the points that you could earn per Technical Criteria Item were indicated as 5, 3 and 0. What it should have shown was 5, 2.50 and 0. This meant that when you calculated your score and you had item where you earned 3 points, you actually only scored 2.50. This doesn’t sound like much but if you end up on 74.50 points, that 0.50 makes a big difference.

The point that must be reiterated is that you must take extra care when responding to a tender. Ensure that you earn all the points that you eligible for by answering all questions clearly and preciously. If you have done this you are more than likely go through to the next round of scoring. But that is for another day.

If you want to ensure you score all the points you need to advance to the next stage in the tender process, buy our complete Tender Manual at www.how2tender.com.

Until the next time - happy tendering.

Title Closing Date Tender No.
Appointment of a service provider to develop gateway vision 2030 blueprint for a period of 3 years 2019-06-06 10:00 T/MM05/2019/2020
Appointment of a professional service provider to develop a detailed business plan for development of a new regional cemetery for VKLM 2019-06-06 10:00 T/S0C/05/2019/20
Supply and delivery of 5 x self-propelled grass mower with detachable ride-on seat 2019-06-06 10:00 T/SOC05/2019/2020
Professional Services for the Preparation of a Social Development Master Plan for the LHWP Phase II 2019-09-02 14:00 6032
Provision of HIV Counselling and Testing (HCT), Wellness Screening Services and Employee Assistance Programme (EAP) for a period of (36 months) three years. 2019-06-20 14:00 SW/HCTEAP/201908
Appointment of a Service Providers for Collection, Manage Waste and Dispose various Scrap Material within Autopax 2019-06-11 12:00 APX/ SCM/ 002/05/ 2019
Appointment of a Service Provider for the Supply and Delivery of Bus Brake Parts and Brake Shoes Riveting 2019-06-11 12:00 APX/ TECH/ 001/05/ 2019
Evaluation of the Norwegian Ministry of Foreign Affairs Support to the Development and Implementation of the African Union Human Rights Decade Project (2016-2018): 2019-06-07 15:00 AUC/DPA/CS/04
SAP System Support Services for Motor Vehicle Accident Fund (MVA Fund) 2019-06-28 15:00 MVAFUND-RFP-02-2019: SAP Support Services for MVA Fund
Appointment of Service Provider for Compilation of Annual Financial Statements for a period of one (1) year. 2019-06-03 11:00 SK8/3/1- 37/2018/19
De Hoop/Malekana Water Scheme – Contract B – Storage 2019-06-19 11:00 SK8/3/1- 36/2018/19
De Hoop/Malekana Water Scheme – Contract A – Bulk Pipelines 2019-06-19 11:00 SK8/3/1- 35/2018/19
Appointment of a Service provider for Supply and Delivery of a TLB 2019-06-03 12:00 DLM02/2019
Construction of Burgersfort Ext 71 & 72 road and water 2019-06-13 12:00 FTM/T32/18/19
Construction of Burgersfort Ext 58 road and storm water 2019-06-13 12:00 FTM/T31/18/19
Construction of Magakala access bridge & access road 2019-06-13 12:00 MIG/LP/2286/R,ST/18/21
Construction of Magotwaneng access bridge & access road 2019-06-13 12:00 MIG/LP2069/ST/16/17
Appointment of designated service providers to form an efficient Hospital Network for the Government Employees Medical Scheme (GEMS) for a period of one year commencing 01 January 2020, which contract may be annually renewable for a maximum of two (2) more years 2019-06-20 11:00 GEMS/HospitalNetwork/ 2019/CON007
Kwazulu-Natal: Department of Health: Durban: Addington Hospital. Instyall pigeon proofing to foyer and roof 2019-06-24 11:00 ZNTD 04752W
ZNTD 03850W: WIMS 063936: Kwazulu-Natal: Department of Education: Stanger (Mbitane Area): Enyokeni Junior Primary School: Water and Sanitation: Phase 3. 2019-06-21 11:00 ZNTD 03850W

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The 8 steps in the Tender Adjudication process

By W van Rooyen

www.howtotender.co.za

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

  1. Opening... Read More
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