Issue Date: 
Thursday, October 31, 2019

Principles Tenders are evaluated on

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

Tenders in South Africa are based on three principles:

  1. Functionality
  2. Price
  3. B-BBEE


All tenders, whether it is for the Public Sector or the Private Sector, will be evaluated on Functionality.  Functionality is the most critical part of any tender response.  If you get the Functionality part wrong during your response the changes are good that you will not advance to the following phase of the evaluation process – you will most probably fall out of the race.

When responding to tenders ensure that you understand exactly what is required in the Functionality part of the tender.  Read the scope of the tender carefully and respond to direct questions as well as indirect questions.  Functionality is the part where you advertise your company so make sure you do it properly.


Most of the tenders that are awarded all around the world and for that matter in South Africa as well, Price will be the determining factor.  At the end of the day, all that buyers want is to procure the best product at the best price.

In South Africa we even have a formula to determine which tender response is ranked where in the tender awarding process.  The response or responses with the lowest price receive the most points and the more expensive tender responses receive fewer points.  Ensure that your tender response scores the most points in the evaluation process.


Last but not least, all tender responses will be evaluated on its B-BBEE levels.  It does not matter if you respond to a Public Sector or Private Sector tender, your B-BBEE score will always be considered to determine the outcome of the tender award.

The Amended Codes of Good Practice that came into effect on 1 May 2015 is very stringent and obtaining a good or high B-BBEE score is going to take a lot of planning and hard work.  Ensure that you have a good B-BBEE score to have any say in the outcome of a tender award.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at

Contact us at should you require more information.

You can also purchase a Tender Manual (Handbook) on our website which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Supply and delivery of specialised trucks – aerial platform maintenance trucks. 2021-01-15 11:00 BV807/2020
Construction of sanitation facilities at Yawa PS and Xabasa PJS in Eastern Cape 2020-12-18 12:00 TMT- DBE- 2021- SAFE- ECCL10
Provision of legal services: Comprehensive legal advisory services, investigator and initiator at disciplinary hearings against councillors in the Swellendam Municipality 2020-12-18 12:00 SMT46/20/21
Provision of legal services: Support in relation to various legal matters and related internal control matters in the Swellendam Municipality 2020-12-18 12:00 SMT45/20/21
Provision of legal services: Legal advisory services MFMA, SCM and related services specialist 2020-12-18 12:00 SMT44/20/21
Provision of legal services: Comprehensive legal advisory services, litigation and conveyancing services 2020-12-18 12:00 SMT43/20/21
Request for Proposals: Design, development and hosting of official municipal website for the period ending 30 June 2023 2020-12-18 12:00 SMT34/20/21
Provision for the appointment of a server technician for a period of 6 months 2020-12-07 13:00 EWSETA/RFQ/77/2020
Provision of a senior programmer for a period of 5 months 2020-12-07 13:00 EWSETA/RFQ/76/2020
Provision of health and safety support services 2020-12-08 13:00 EWSETA/RFQ/75/2020
Supply and Delivery of Street Sweeping Machine 2020-12-21 11:00 BM30/20/21
Inviting bids to train selected Grade 1-3 Teachers with necessary resources, subject advisors and Provincial Coordinators on the use of Information Communication Technology (ICT) for teaching and learning focusing on digital curriculum, technology integration in the classroom practice and change management 2020-12-14 11:00 E18/2020/2021
Supply, implementation and maintenance of an e-recruitment system for period of 3 years 2020-12-15 12:00 RDM2020-029A
Construction of sanitation facilities at Mcobololo SSS and Silo JSS in Eastern Cape 2020-12-18 12:00 TMT- DBE- 2021- SAFE- ECCL13
Document Management System Phase 2 (workflow) 2021-01-08 11:00 156
Implementation of Solar Water Heaters in Selected Brownfield Facilities in Gauteng 2021-01-04 11:00 154a
Implementation of Solar Water Heaters at Freda Hartley Shelter for Women in Yeoville, Dreamland Farm in De Deur and Motsosi Primary School in Zone 7 Sebokeng 2020-12-11 11:00 3720
Supply and Installation of Thermal Wall Insulation, Drywall Insulation Boards, Folding Doors and the Cool Surfaces Paint at the Freda Hartley Shelter for Women Crèche Facility in Yeoville 2020-12-10 11:00 3620
Appointment of a panel of service providers to supply cleaning material, linen and related items to RTMC for a period three (3) years 2020-12-22 11:00 RTMC BID 16/ 2020/ 21
Appointment of a panel of service providers for Electrical Services Nationally to the RTMC 2020-12-23 11:00 RTMC BID 18/ 2020/ 21


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