Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Provision of Rental Office Space for Seda’s Thabo Mofutsanyana Branch Office in Bethlehem - Free State, for a period of three (3) or five (5) years 2019-07-12 12:00 RFP/ T 01- 2019/ 20
Van Standenrus SAPS: Facilities For The Disabled. 2019-07-09 11:00 BL19- 012
Placement of haematology analysers for a small, medium and large size labs for NHLS Limpopo and Mpumalanga for a period of three (3) years. 2019-07-09 11:00 RFB 015- 19/ 20
The appointment of a Principal Contractor for the Construction of a Jewellery Manufacturing Precinct Top Structures 2019-08-02 11:00 GIDZ/ 01/ 2019- 20/ JMPTOP5
Placement of chemistry analyser for the NHLS KZN region for a period of five (05) years. 2019-07-09 11:00 RFB 014- 19/ 20
The appointment of a Service Provider to construct a boundary wall (security precast dividing wall) at the Jewellery Manufacturing Precinct (JMP) 2019-07-19 11:00 GIDZ/ 02/ 2019- 20/ WALL
Request for bid for the supply and installation of pneumatic airtube system of Rob Ferriera Laboratory. 2019-07-09 11:00 RFB 024- 19/ 20
Appointment of service provider for the design and construction of Office block, training facility and Veterinary clinic at the Mkhuhlu Agri-Hub in the Local Municipality, Nkangala District in Mpumalanga Province 2019-07-08 11:00 CONMP0010 (2019/ 2020)
Appointment of service provider for the design and installation of solar street lighting in Doornkop, Steve Local Municipality, Nkangala District in Mpumalanga Province 2019-07-08 11:00 CONMP0009 (2019/ 2020)
Appointment of service provider for the supply, deliver, erection of Hydroponics structures in Kameelrevier, Dr JS Moroka Local Municipality, Nkangala District in Mpumalanga Province 2019-07-08 11:00 CONMP0008 (2019/ 2020)
Water and sanitation programme phase 3A at Bhekamakhosi Primary School, Ulundi 2019-07-15 11:00 ZNTU 02460 W
Water and sanitation programme phase 3A at Mboloba Primary School, Pongola 2019-07-15 11:00 ZNTU 03960 W
Water and sanitation programme phase 3A at Ndamkane High School, Nongoma 2019-07-15 11:00 ZNTU 02449 W
Water and sanitation programme phase 3A at Nhlazatshe Primary School, Ulundi 2019-07-15 11:00 ZNTU 02335 W
Upgrade, maintain and support of Security Access Control Building Management Systems (SACBMS) for twenty-one (21) SITA buildings nationally. 2019-07-05 11:00 RFB 1954- 2019
The appointment of a suitable service provider to perform continuous general building maintenance at the SAWS Head Office – Eco Park Centurion and Irene Weather Office, for a period of three (3) years. 2019-07-05 11:00 SAWS- 191/ 19
The appointment of a suitable service provider to conduct landscaping and gardening services at the Irene Weather Office, for a period of three (3) years. 2019-07-05 11:00 SAWS- 190/ 19
The appointment of a service provider for the supply and installation of a Unified Communications (Video Conferencing, Audio & Display) equipment, including maintenance and support to the South African Weather Service Head Office and Regional Offices with maintenance and support for a period of three (3) years 2019-07-05 12:00 SAWS- 202/ 19
The appointment of a service provider to render a Hosted PABX (telephony) solution with maintenance and support to the South African Weather Service regional Offices, for a period of three (3) years. 2019-07-05 11:00 SAWS- 201/ 19
Appointment of a panel of accredited service providers for the provision of Catering Services, to the South African Weather Service for a period of two (2) years. 2019-07-05 11:00 SAWS- 198/ 19

Pages

2 items that determine tender pricing

Article by Werner van Rooyen

www.howtotender.co.za

31 January 2019

Many bidders that respond to tenders struggle when it comes to calculating a price for a specific tender. One of the reasons for this is that a large number of Small Business Owners are usually new to the tender process and therefore they lack the necessary experience to price their bids correctly.

Without getting into the fundamentals of accounting there are two basic items that determine your... Read More

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