Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Paper; ultra white; multi purpose; for use on all office equipment; 80 GSM; 297mm lg x 210 mm w; A4; 500 sheets per ream. 2019-03-12 11:00 SPSC- B- 068- 2018
Supply and delivery of Pota Squid.....1000kg/1Ton 2019-02-22 11:00 RFQ000315
Appointment of a service provider to supply and deliver a Hyperspectral scanner to the Council for Geoscience. 2019-03-19 11:00 CGS- 2018- 047K
The Regravelling of D1051 ( 0- 3km ) In IXopo Area Office - Grade 3CE 2019-03-18 11:00 ZNT373T/ 3/ 3/ 434/ 4862/ 2018
Regravelling of D1101 from ( 0 - 6.8 km ) in the IXopo Area Office - Grade 3CE 2019-03-18 11:00 ZNT373T/ 3/ 3/ 434/ 4863/ 2018
Regravelling of L1884 from km 0 to km 3.4 in the IXopo Area office -Grade 3CE 2019-03-18 11:00 ZNT373T/ 3/ 3/ 434/ 4861/ 2018
Procurement of miniature substation 2019-03-11 12:00 NOTICE 22/2019
Supply and delivery of new backhoe loaders for three years 2019-03-18 12:00 NOTICE 19/2019
Supply and delivery of municipal vehicles tyres 2019-02-20 12:00 RFQ2018/19/011
Supply and delivery of personal protective clothing 2019-02-28 12:00 KLM2018/19/013
Calitzdorp: Occupational Health and Safety Agent 2019-02-20 12:00 134/02/2019
Soil testing Services for Taweni Access road 2019-03-07 12:00 IHLM/88/01/2018-19/TS
The supply and installation of fire fighting equipment on a fire fighting truck - Riversdale 2019-02-19 12:00 62896
The supply and delivery of one (1) 29kw submersible sewage pump 2019-02-19 12:00 63024
Provision of the following services: Behavioural change and communication in Mozambique to support our efforts towards malaria elimination 2019-03-15 12:00 TTM201902
The appointment of a suitable service provider to provide accredited hospitality training program to local youth in Hessequa 2019-02-21 12:00 62873
Repairing 120h Grader: DXG 549 L Attend Misfiring 2019-02-18 12:00 No reference number
Supply, delivery, installation, maintenance and financing of office automation equipment for 3 year period 2019-03-04 14:00 SCM 18/2019
Provision of consultancy services for the selection and implementation of an enterprise resource planning (ERP) system at the headquarters of the ECCAS secretariat (Libreville-Gabon) 2019-02-27 14:30 21/NPCA/OCEO/CDD/QCBS/2019
Supply and delivery of safety boots 2019-02-21 11:00 293716

Pages

Tender Site Visits

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

If you are so fortunate to have reached the stage where Organs of State or Private Sector Companies want to do a site visit, you must know that you are in the final stage in winning that tender that you have responded to.

But what must you do to prepare for a site visit?

The first thing is to ensure that your place of business is in excellent order. Be sure everything is clean and neat. A clean workshop or office is a pre-... Read More

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