Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
DCS: Westville Correctional Service: Installation of Facilities for People with Disabilities 2019-02-19 11:00 DBN18/ 11/ 09
South African Police Service: Ladysmith 8 Mill Street: Rehabilitation of Existing Facilities 2019-02-05 11:00 DBN18/ 11/ 05
Justice Hlabisa Magistrate Court: Various Building Repairs 2019-02-06 11:00 DBN18/ 11/ 06
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 3 in Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 065
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 1 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 062
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 4 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 064
Pretoria: Service, Repairs and Maintenance of Fire Prevention Equipment (Portable Fire Extinguishers, Fire Hose Reels and Fire Hydrants) in Area 2 Pretoria for period of 24 months 2019-02-05 11:00 PT18/ 063
Southern Corridor Phase 1: Penhill Development Project (Phase 1B) 2019-02-15 11:00 HSC 10/ 2018/ 2019
Southern Corridor Phase 1: Penhill Development Project (Phase 1C) 2019-02-15 11:00 HSC 11/ 2018/ 2019
Appointment of Architect: Renovations to M Block : RK Khan’s 2019-01-23 11:00 ZNB 5756/ 2018- H
Appointment of Quality Surveyor: Renovations to M Block: R K KHan’s 2019-01-23 11:00 ZNB 5753/ 2018- H
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 8 Sections 6 from from Groblershoop to Rooisand and National Route 10 Sections 8 to 11 from Omdraai to Boegoeberg. 2019-01-28 14:00 X.005- 029- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 2 sections 5 to 7 from Riet Kuil Outspan to Rondeheuwel. 2019-01-28 14:00 N.002- 057- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 10 sections 5 to 8 from Kopieskraal to Omdraai Vlei. 2019-01-28 14:00 N.010- 058- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 12 sections 7 to 9 from Pretorius Baken to Klipdrift. 2019-01-28 14:00 N.012- 079- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 8 Sections 8 &9 from Vaal River to NC/FS Border, National Route 12 Sections 9 to 11 from Riet River to NC/NW Border and National Route 18 Section 1 from Warrenton to NC/NW Border. 2019-01-28 14:00 X.005- 030- 2019/ 1F
Appointment of a service provider for BPM Solution for South African Tourism 2019-01-07 12:00 SAT137/ 18
Appointment of a suitably qualified Service Provider for the Development, Implementation and Management of forty (40) Business Accelerator Programme for National Gazelles for a period of twenty four (24) months 2019-01-18 12:00 RFP/ T 10- 2018/ 19
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R33 from Mpumalanga/Kwazulu-Natal Provincial Boundary to Mkhondo Municipal Boundary and the N2 from Mpumalanga/Kwazulu-Natal Provincial Boundary to Mkhondo Municipal Boundary 2019-01-30 14:00 NRA X.002- 091- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Road R35 from Lekwa municipality border through Bethal to Steve Tshwete municipal border, R38 from Bethal to Msukaligwa municipality border, N17 from Gauteng / Mpumalanga border through Bethal to Msukaligwa municipality border. 2019-01-30 14:00 NRA X.002- 096- 2019/ 1F

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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