Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at for quotes on Policies and Procedures.

You can also visit our website at to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Pasteurization Glass Jar Closure Lid, Must Have a 48mm Single Thread Closure, Must Be Made of Metal With Plastisol and Be able to Be Gas Sterilized at 55 Degree Celcius 2018-10-23 11:00 ZNQ NO.2415/ 08/ 18
Supply Master Class Deluxe Fridge Thermostat: Type Stainless Steel Analogue Ranges From +30deg To -30deg, Please Provide Sample With Quote. 2018-10-23 11:00 ZNQ NO.2488/ 08/ 18
Stomach Tube, Non Toxic, Non Pyrogenic Sterile, Length 4.9 Inch, Ch/Fr 28 Single Use 2018-10-23 11:00 ZNQ NO.2467/ 08/ 18
Straight Hand Piece With External Irrigation For Dental Surgery - Bien Air (Swiss Made) Pm 1:1 Without Light, Direct Ration, Interchangable Sleeves With/Without Irrigation Tubes, Locking Ring. 2018-10-23 11:00 ZNQ NO.2478/ 08/ 18
Supply 3 X 3/4 Inch Steam Safety Valves (750 Kpa) 2018-10-23 11:00 ZNQ NO.2500/ 08/ 18
Intr Osseous Needle With Trocar 18g - 45 Degree Trocar 2.5cm Paediatric Use 2018-10-23 11:00 ZNQ NO.2666/ 08/ 18
Please Supply Hot Water Sump Pump as per Attached Specification, View Sample at Workshop, Contact Bruce Burdhu at Mechanical Department 2018-10-23 11:00 ZNQ NO.2674/ 08/ 18
Wire Cutters With Tungsten Carbide Cutting Edges Wire Twister For Cutting Hard Steel Wire 2 Units 2018-10-23 11:00 ZNQ NO.2676/ 08/ 18
Repair and Regas Faulty Medical Fridge at ENT Department Type Defy. 2018-10-23 11:00 ZNQ NO.2683/ 08/ 18
Malleable Polished Copper Retractors Crile 30.5cm Length 2.5cm Wide 2 Units 2018-10-23 11:00 ZNQ NO.2717/ 08/ 18
Supply of Containers and the Safe and Effective Handling of Hrcw Through Appropriate Segregation, Packaging,Carting, Storage, Loading, Transportation, Treatment and Safe Disposal Of Health Care Risk Waste/Medical Waste from The Eastern Cape Hospitals and the Waste Generated from Provincial Hospitals, Provincial Community Health Centres, Nursing Colleges, Ems, Forensic Pathology , TB Hospitals and Psychiatric Hospitals for a Period of 36 Months 2018-11-02 11:00 SCMU3–18/ 19- 0356- HO
The Distribution of Containers to the Clinics and Community Health Centres, the Collection of Medical Waste from the Clinics and Community Health Centres to the Central Collection Points for a Period of 36 Months. 2018-11-02 11:00 SCMU3–18/ 19- 0354- HO
20 units of gastrostomy feeding tubes with y port 24fr x 26cm. 2018-10-29 11:00 ZnqLS498/ 18gaz
8 units of re-usble knee restraint systems, use to prevent patient from getting out of the bed 2018-10-29 11:00 ZnqLS501/ 18gaz
Endopath excel optical bladeless trocar and cannula, size 5mm and 11mm 2018-10-29 11:00 ZnqLS472/ 18gaz
10 units of air exchange catheters size 14fr. 2018-10-29 11:00 ZnqLS469/ 18gaz
1200 units of foley catheter securement devices 2018-10-29 11:00 ZnqLS470/ 18gaz
10 units of paediatric 2-lumen central venous catheterization set 4fr x 5cm. 2018-10-29 11:00 ZnqLS471/ 18gaz
Supply and Delivery of Casting and Splinting Consumables to all Hospitals/Institutions Under The Control of the Department Of Health, Western Cape Government for a three year period. 2018-11-09 11:00 WCGHCO09/ 2018
Cleaning of Various Windows - Within Grey’s Hospital (Specification will be attached on Document) 2018-10-23 11:00 ZNQ NO.3061/ 09/ 18


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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