Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Supply and deliver navy in colour acid retardant 2 piece conti suit (10x40) (5x44) (5x46). 2018-10-26 11:00 GQ10181965
For the provision of long term advisor services to The Government Technical Advisory Centre (GTAC) for the office of The Accountant General (OAG) to support in the implementation of The Municipal Finance Improvement Programme (MFIP) Phase III - SCM Policy and Legal Specialists. 2018-11-09 11:00 GTAC 027/ 2018
Occupationally Directed skills program: Meetings and Minute Taking Programme aligned to Unit Standard 13934 NQF 4 2018-10-25 12:00 165/2018/19
For the provision of long term advisor services to The Government Technical Advisory Centre (GTAC) for the office of The Accountant General (OAG) to support in the implementation of The Municipal Finance Improvement Programme (MFIP) Phase III - Asset Management Specialists 2018-11-09 11:00 GTAC 026/ 2018
Tenders are invited for the Maintenance and Support for the IBM Systems ( Intel/xSeries, LTO Tape Libraries) 2018-10-30 11:00 CSQ10181458
For the provision of long term advisor services to The Government Technical Advisory Centre (GTAC) for the office of The Accountant General (OAG) to support in the implementation of The Municipal Finance Improvement Programme (MFIP) Phase III - Senior Advisor and Municipal Advisors. 2018-11-09 11:00 GTAC 024/ 2018
Supply & deliver Listing Sheets Vertical Perforated,along sprocket holes. 280 x 240mm Continous Stationery,11" X 9,1/2 Single Part Sets. 2018-10-29 11:00 SQ10181295
Supply & deliver Paper:Overdue Account Final Demand in 1 part,Disconnection/Restriction advice 2018-10-29 11:00 SQ10181295
For the provision of long term advisor services to The Government Technical Advisory Centre (GTAC) for the office of The Accountant General (OAG) to support in the implementation of The Municipal Finance Improvement Programme (MFIP) Phase III - MFRS Finance Advisor 2018-11-09 11:00 GTAC 029/ 2018
Supply and Delivery of Light Traffic Calming Speed Bumps 2018-10-25 12:00 169/2018/19
For the provision of long term advisor services to The Government Technical Advisory Centre (GTAC) for the office of The Accountant General (OAG) to support in the implementation of The Municipal Finance Improvement Programme (MFIP) Phase III - Revenue Management Specialists. 2018-11-09 11:00 GTAC 028/ 2018
Supply and Deliver Plants 2018-10-29 11:00 GQ10181964
For the provision of long term advisor services to The Government Technical Advisory Centre (GTAC) for the office of The Accountant General (OAG) to support in the implementation of The Municipal Finance Improvement Programme (MFIP) Phase III - Audit support specialists. 2018-11-09 11:00 GTAC 025/ 2018
For the provision of long term advisor services to the Government Technical Advisory Centre (GTAC) for the office of The Accountant General (OAG) to support in the implementation of the Municipal Finance Improvement Programme (MFIP) Phase III - Provincial Treasury advisors. 2018-11-09 11:00 GTAC 023/ 2018
Request for Information - Provision of Hyperconverged Infrastructure Solutions. 2018-11-16 11:00 RFI001/ 2018
Provision of IBM Blue Mix Credits for a period of two (2) years. 2018-11-23 11:00 SCMN009/ 2018
Implementation and management of a Security Information and Event Management (SIEM) Solution for a period of two (2) years. 2018-11-23 11:00 SCMN010/ 2018
Request to procure Guarding and Security services for Fort Drury and Data Centre Bloemfontein for a period of thirty six(36) months 2018-10-26 11:00 RFB 1806/ 2018
The objective of this bid is to appoint External Moderators nationally to form part of a panel that will provide moderation services to the W&RSETA on a rotational basis for a period until 31 March 2020 2018-11-09 11:00 ETQ/ 2018/ 0005
To request information to assist the NRF with planning for procurement and implementation of an ERP system. The intention is to gather ERP market information, and is not a solicitation for bids, proposals or quotations although indicative costing is requested. 2018-11-02 11:00 NRF/ CORP ICT005/ 2018

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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