Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Appointment of a corporate governance panel for the National Lotteries Commission for a period three (3) years 2019-03-19 11:00 NLC/ 2019- 1
The provision of Learnership Programme for the National Energy Regulator of South Africa (NERSA) for the period of two (2) years 2019-03-07 11:00 NERSA/ 1819/ HRD/ FLP/ BID007
Appointment of a service provider for Project CoE 180601, “Develop A Feasible Methodology for Real - Time Personal Monitoring and Measurement of Respirable Dust” 2019-03-18 11:00 MHSC022/ 2018- 19
Appointment of a service provider for Project CoE 180701, “Review the Current SAMI Noise Exposure Limit and Conduct a Study on Vibration OEL in Relation to SAMI” 2019-03-18 11:00 MHSC021/ 2018- 19
Appointment of a service provider for Project CoE 180901, “Development of a Framework for Employees to Effectively Manage Contractors to Improve Occupational Health and Safety (OHS) Performance in the South African Mining Industry (SAMI)” 2019-03-18 11:00 MHSC020/ 2018- 19
Appointment of a service provider for Project CoE 180902, “Develop Occupational Health and Safety (OHS) Risk Management Guidelines for The South African Mining Industry (SAMI)” 2019-03-18 11:00 MHSC019/ 2018- 19
Appointment of a service provider for Project CoE 180603, “Assess Feasibility of Utilising Exhaled Breath Screening as an Accurate and Reliable Alternative to Blood Sample Analysis as a Method to Indicate Over Exposure to Carbon Monoxide (co)” 2019-03-18 11:00 MHSC018/ 2018- 19
Evaluation of the merSETA Retrenchment Assistance Programme 2019-03-07 12:00 RFP017/ 2018
LGSETA want to appoint a service provider to Develop Learning Material for Municipal Property Assessor qualification (SAQA ID 99700) 2019-03-08 12:00 LGSETA/ PROPERTYASSE/ 18/ 19/ 16
LGSETA want to appoint a service provider to Develop of Learning Material and Recognition of Prior Learning (RPL) toolkit for Environmental Science Technician (SAQA ID 99508) 2019-03-08 12:00 LGSETA/ ENVIRONMENTAL/ 18/ 19/ 15
Placement/Outright Purchasing and Maintenance of Liquid Handling System for a Period of Five (5) years at Groote Schuur Hospital 2019-03-11 11:00 RFB 096/ 18/ 19
LGSETA want to appoint a service provider to Develop learning material and Recognition of Prior Learning (RPL) Toolkit for Municipal Property Assessor qualification (SAQA id 99700 2019-03-08 12:00 LGSETA/ PROPERTYRPL/ 18/ 19/ 17
Terms of Reference for the Appointment of a Suitable External Audit Firm to Perform The External Audit on the Annual Financial Statements for the 2015, 2016, 2017 And 2018 Financial Years For Kwazulu Natal Community Education And Training College 2019-03-18 11:00 CET- KZN10
The provision of alternating pressure relieving mattress (60 per day-30 to general wards and 30 to ICU) on a rental basis over a thirty six (36) month period, to Groote Schuur Hospital. With an option to extend the contract by an additional twelve (12) months. 2019-03-15 11:00 GSHPT26/ 2018
Development of a Bank of Assessment Instruments, Model Answers and Compilation of Suitable External Examination Question Papers and Model Answers on Short-Term, Risk, Long-Term and Health Insurance Qualifications 2019-03-12 11:00 ETQA/ 2018/ 10
Development of a training programme and to train 100 TVET College Lecturers in 9 provinces to offer INSETA qualifications and also lead to certification for College of Insurance 2019-03-12 11:00 ETQA/ 2018/ 11
Appointment of a centralized Marking Centre Services for final external examination scripts (FISA) 2019-03-12 11:00 ETQA/ 2018/ 12
Request to Procure an Integrated Business & IT Service Continuity Solution With Fully Integrated Offsite Data Backup & Protection for a Period of five (5) years. 2019-03-18 11:00 ICASA 01/ 2019
Supply and delivery of Gelport Laparoscopic System and woundprotector/retractor to theatre for laparoscopic surgery for Groote Schuur Hospital over a one (1) year period. 2019-03-15 11:00 GSH: PT95/ 2018
Provision for a service provider to Design, Edit and Print GMA’s Integrated Annual Reports for the 2018/19, 2019/20 and 2020/21 Financial Years 2019-03-08 11:00 GMA/ 008/ 18

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10 things to remember when you tender

By Werner van Rooyen

31 January 2019

There are many things that you as a small business owner must remember when you respond to a tender and sometimes responding to a tender can be overwhelming. Experience has taught me that there are some important things to remember when responding to a Tender and there are some less important things to remember when responding to a Tender.

Here are ten of the important things to remember when responding to a Tender. Please remember that all ten of these items mention here are equal... Read More

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