Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
The appointment of the service provider to assist the Waste Bureau with the identification and securing of site, development of a business plan, and management of the setting-up; equipping; operating; training of beneficiaries and handover of the Pilot Construction and Demolition Waste Crushing and Block Manufacturing Facility 2018-12-14 11:00 E 1490
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 12 sections 7 to 9 from Pretorius Baken to Klipdrift. 2019-01-28 14:00 N.012- 079- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 8 Sections 8 &9 from Vaal River to NC/FS Border, National Route 12 Sections 9 to 11 from Riet River to NC/NW Border and National Route 18 Section 1 from Warrenton to NC/NW Border. 2019-01-28 14:00 X.005- 030- 2019/ 1F
Appointment of a service provider for BPM Solution for South African Tourism 2019-01-07 12:00 SAT137/ 18
Appointment of a suitably qualified Service Provider for the Development, Implementation and Management of forty (40) Business Accelerator Programme for National Gazelles for a period of twenty four (24) months 2019-01-18 12:00 RFP/ T 10- 2018/ 19
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R33 from Mpumalanga/Kwazulu-Natal Provincial Boundary to Mkhondo Municipal Boundary and the N2 from Mpumalanga/Kwazulu-Natal Provincial Boundary to Mkhondo Municipal Boundary 2019-01-30 14:00 NRA X.002- 091- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Road R35 from Lekwa municipality border through Bethal to Steve Tshwete municipal border, R38 from Bethal to Msukaligwa municipality border, N17 from Gauteng / Mpumalanga border through Bethal to Msukaligwa municipality border. 2019-01-30 14:00 NRA X.002- 096- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 1 sections 1 to 4 from Joostenbergvlakte to Constable. 2019-01-28 14:00 N.001- 014- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 10 sections 11 to 12 from from Boegoeberg to Nakop Border and National Route 14 Sections 4 to 5 from Olyvenhoutsdrift to Zonderhuis. 2019-01-28 14:00 X.005- 028- 2018/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route 2 sections 7 to 8 from from Rondeheuwel to Natures Valley. 2019-01-28 14:00 N.002- 078- 2019/ 1F
Independent Panel of Researchers 2019-01-21 12:00 FFC/ 01/ 08/ 2018q
Establishment of a panel of Oracle Specialized Partners for the implementation of the Integrated Financial Management System (IFMS) for National Treasury for Period of three (3) years 2019-01-30 11:00 RFB 1859- 2018
The acquisition, maintenance, support and related services for security administration and reporting solution supporting Z/OS security server (RACF) for a period of thirty six (36) months 2019-01-25 11:00 RFP 53/ 2018
Appointment of a service provider to provide Board Secretariat services to the National Arts Council for a period of three (3) years on the 80/20 PPPFA. 2019-01-29 11:00 NAC- 04- 2018- 19
Travel Management Services 2018-12-14 11:00 CRL005/ 2018
Appointment of a service provider to offer lease space to the Municipal Demarcation Board (MDB) in the area surrounding Pretoria for a period of five (5) years, commencing 01 July 2019. 2019-01-25 11:00 MDB007- 2018/ 2019
Appointment of a service provider to render professional services (sponsorship sourcing management) for GovTech 2019 2019-01-15 11:00 RFB 1870- 2018
Supply of vulnerability assessment tool including maintenance and support for Office of the Premier 2019-01-15 11:00 RFB1821/ 2018
Appointment of service provider for provision of internal audit services for a period of three (3) years. 2018-12-21 11:00 HSRC/ 11/ 2018/ 19
Physical verification of all spaza shops in the Gauteng Region 2019-01-18 11:00 GEP003/ SPAZASHOPSPROJECT/ 18

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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