Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Consulting engineering services for the routine road maintenance of National Route N6 section 4 km 65.38 to section 5 km 57.07 and National Route R58 section 4 km 0 to section 6 km 43.06 and National Route R56 section 4 km 0 to km 21.09 and National Route R56 section 3 km 27.37 to km 35.04 2019-06-07 14:00 NRA X.003- 045- 2019/ 1F
ZNTD 03863W: WIMS 063908: Kwazulu-Natal: Department of Education: Maphumulo: Umvozane Primary School: Water and Sanitation: Phase 3 2019-06-20 11:00 ZNTD 03863W
Consulting Engineering Services for the Routine Road Maintenance of National Route R56 Section 4 Km 20.09 to Section 7 Km 25.71, National Route R58 Section 6 Km 40.06 to Section 7 Km 4.05 and National Route R410 Section 1 Km 0.00 To Section 3 Km 16.85 2019-06-07 14:00 NRA X.003- 042- 2019/ 1F
Consulting Engineering Services for the Routine Road Maintenance of National Route R56 Section 7 Km 25.713 to Section 8 Km 168.71 and National Route R396 Section 6 Km 0 to Km 39.31 2019-06-07 14:00 NRA X.003- 043- 2019/ 1F
Gravelling of Provincial Road P215 in the Amajuba District 2019-06-19 11:00 C253/ 1920/ BR/ 813
ZNTD 03969W: WIMS 064117: Kwazulu-Natal: Department of Education: Inchanga: Ukusakwabasha Primary School: Water and Sanitation: Phase 3. 2019-06-21 11:00 ZNTD 03969W
Betterment and Re-gravelling of Local Road L2416 in the Amajuba District 2019-06-12 11:00 C253/ 1920/ BR/ 805
Betterment and Re-gravelling of Local L1428 in the Amajuba District 2019-06-12 11:00 C253/ 1920/ BR/ 800
Betterment and Re-gravelling of P43 in the Amajuba District. 2019-06-11 11:00 C253/ 1920/ BR/ 815
ZNTD 03846W: WIMS 063754: Kwazulu-Natal: Department of Education: Kranskop: Sibanisethu Primary School: Water and Sanitation: Phase 3 2019-06-20 11:00 ZNTD 03846W
Betterment and Re-gravelling of District Road D89 Ext. in the Amajuba District 2019-06-12 11:00 C253/ 1920/ BR/ 809
Provisioning of Satellite Airtime in support of systems in service in the S.A. Navy. (Bgan, Fleet Broadband & Iridium). 2019-06-19 11:00 SPSC- B- 003- 2019
Re-gravelling of Local Road L3353 in the Amajuba District 2019-06-11 11:00 C253/ 1920/ BR/ 801
RFI - Request for information from industry on the upgrading, repair and commissioning of automotive fuel storage and dispensing facilities for the South African Navy as per Specification: RFI/NES/FUEL/001 dated April 19. 2019-07-17 11:00 RFI- SPSC- 1- 19
Request for acquisition of Online Information Resource Services for a period of two (02) years 2019-06-10 11:00 RFB 1940- 2019
Appointment of a service provider to supply, deliver and assemble office furniture to the Department of Agriculture, Forestry and Fisheries for a period of three (3) years 2019-06-06 11:00 4.4.12.4/ 2/ 19
Appointment of a Suitable Service Provider to Provide Office Accomodation to the MICT Seta Midrand Head Offices for a period of sixty months (5 years), subject to Mict Seta Licence Renewal on 31 March 2020 2019-06-07 11:00 MICT- SETA/ GAU/ 2019
Request for Proposals for appointment of an service provider for security services for a period of five (5) years 2019-06-10 11:00 CMS/ 012019/ 2020
Re- Advertisement: Appointment of a Building Contractor for Refurbushment and Alterations Project of Old Ehc Offices to Retail Space at Pharoe Park Block H 2019-06-18 11:00 EHCCRP/05/19
Request for Proposals for the Construction of Civil and Electrical Infrastructure to Service Agrizone 2 Located at Dube Tradeport DTPC was created as a provincial public entity to develop Dube TradePort 2019-06-17 11:00 DTP/ RFP/ 36/ IFR/ 01/ 2019

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Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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