Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Technical Assessment of Air Quality, Noise and Vibration including the Impact on Humans at Ridgeview Lane (Ward 24). 2018-10-03 11:00 7H-38999
External audit services 2018-09-28 12:00 TRI-2018
The installation of new chlorine dosing systems and plant safety upgrade projects for a period of 8 months. 2018-10-22 10:00 MPGXC005326
The provision of Management and Maintenance of Sootblower system on unit 1-10 at Hendrina Power Station for a period of 3 years. 2018-10-23 10:00 MPGXC005329
Supply and delivery of road stone and road building materials for road maintenance in the Matzikama Area. 2018-10-05 12:00 T24-2018
The NMB Stadium, managed under the MBDA require quotes for the following: Exhibition Shell Scheme and Electrics 2018-09-28 11:00 BDA0918618
The NMB Stadium, managed under the MBDA require quotes for the following: Conference Notepads 300 x Printing Conference 2018-09-28 11:00 BDA0918617
The NMB Stadium, managed under the MBDA require quotes for the following: Printing of Event Catalogues for Nelson Mandela Bay Stadium (in association with Africa Manufacturing Advance Show) 2018-09-28 11:00 BDA0918616
The NMB Stadium, managed under the MBDA require quotes for the following: Scope and delivery of services: Videography to be taken of all aspects of the African Advanced Manufacturing & Composites Show from 7 to 9 November 2018. 2018-09-27 11:00 BDA0918615
Construction of KwaBhala Water Supply Scheme: eMarhasha & Ngqelemane. 2018-10-05 12:00 ORTDM SCMU 08-18/19
The NMB Stadium, managed under the MBDA require quotes for the following: Printing & Framing of National Innovation Awards (Certificates) 2018-09-27 11:00 BDA0918614
Construction of Kwandayini Water Supply. 2018-10-05 15:00 ORTDM SCMU 09-18/19
The NMB Stadium, managed under the MBDA require quotes for the following: Catering for Nelson Mandela Bay Stadium (in Association with Africa Advance Manufacturing Show) Delivery dates: Catering and morning tea & coffee for 7 - 9 November 2018 at Nelson Mandela Bay Stadium 2018-09-26 11:00 BDA0918613
The NMB Stadium, managed under the MBDA require quotes for the following: Catering for National Innovation Awards for Nelson Mandela Bay Stadium (in Association with Africa Advance Manufacturing Show) 2018-09-26 11:00 BDA0918612
Construction of Xurana Water Supply. 2018-10-05 12:00 ORTDM SCMU 11-18/19
Tenders are invited for the Waterproofing of Guttering of Office and Veranda Section of Roof of office area 2018-09-20 11:00 CSQ09181435
Appointment of a professional consulting engineer for the planning, design and project management: Upgrading of the eastern bulk outfall sewer line. 2018-10-05 14:00 TN033/2018
Tenders are invited to Supply an Tyre Repair/Break Down Service Equipment 2018-09-28 11:00 CSQ09181431
Tenders are invited to Clean, Cut all Grass. Trim Trees and Remove all Rubble in Diaz Road Depot at the Bottom Camp Area 2018-09-28 11:00 CSQ09181431
Printing Dannhauser Municipality newsletter 2018-09-26 12:00 RFQ / 460

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

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