Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Appointment of a Professional Service Provider In Consortium/ Multi-Disciplinary Consisting of : Project Management Services, Civil And Structural Engineering Services, Quantity Surveying Services, Architectural Services, Mechanical and Electrical Engineering Services, Town and Regional Planning Services, Land Surveying Services, Agricultural Engineering Services, Environmental Practitioner Services, Construction Health And Safety Services and Geohydrology Services For The Project: The Establishment of Technical Support Unit For The Rural Infrastructure Development Directorate: Limpopo Provincial Shared Service Centre Of The Department Of Rural Development And Land Reform To Provide Project Management, Planning, Feasibility And Detail Design; And Cost Estimation For Build Environment Professional Services And Advisory Services For A Period Of Two (2) Years. 2018-12-07 11:00 5/ 2/ 2/ 1- CRDP- 0003 (2018/ 2019)
Department of Education: eThekwini Region: Amatshezulu High School: Hammarsdale: Water and Sanitation Programme Phase 3 2018-12-18 11:00 ZNTD 03835W
Department of Education: eThekwini Region: Mankayiyana Primary School: KwaDukuza: Water and Sanitation Programme Phase 3 2018-12-18 11:00 ZNTD 03869W
Department of Education: eThekwini Region: Magojolo Primary School: Maphumulo: Water and Sanitation Programme Phase 3 2018-12-18 11:00 ZNTD 03870W
Department of Education: eThekwini Region: Emolweni Primary School: Emolweni: Water and Sanitation Programme Phase 3 2018-12-18 11:00 ZNTD 04055W
Department of Home Affairs:Pinetown Local Office:Procurement of Office Accommodation and Parking: Office space required of 962.76m² and 11 secured parking bays on site. 2018-12-13 11:00 DBN18/ 11/ 01
Supply and Delivery of Protective Clothing for Cleaning and Gardening Service 2018-12-08 11:00 NST18/ 037
Kimberley: Gardening services for three years at the Department of Roads and Public Works Distric Office (Padkamp Offices) 2018-12-14 11:00 DRPW 031/ 2018
Kimberley: Gardening services for three years at the Department of Roads and Public Works,Tebogo Leon Tume Complex and Prestige Accommodation 2018-12-14 11:00 DRPW 032/ 2018
Kimberley: Gardening services for three years at the Department of Roads and Public Works,Frances Baard Distric Workshop 2018-12-14 11:00 DRPW 033/ 2018
Limpopo Province: Tzaneen: Procurement of alternative office accommodation (existing building or building to be constructed) at a total guideline gross area of 313.43 sqm and lettable area of 284.94 sqm on behalf of the Department of Correctional Services for a period of 03 years 2018-12-11 11:00 PLK18/ 45
Limpopo Province: Musina: Procurement of alternative office accommodation (existing building or building to be constructed) at a total guideline gross area of 350.02 sqm and lettable area of 315.02 sqm with 08 shaded parking bays on behalf of the South African Police Services for a period of 3 years. 2018-12-11 11:00 PLK18/ 44
Limpopo Province: Burgesfort: Procurement of office accommodation (existing building or building to be constructed) at a total guideline gross area of 465 sqm and lettable area of 422.73 sqm with 05 parking bays on behalf of Department of Labour for a period of 05 years. 2018-12-11 11:00 PLK18/ 46
Limpopo Province: Thohoyandou : Procurement of office accommodation (existing building or building to be constructed) at a total guideline gross area of 941.50 sqm and lettable area of 855.91 sqm with 50 parking bays on behalf of the Department of Correctional Services for a period of 03 years. 2018-12-11 11:00 PLK18/ 50
Limpopo Province: Polokwane: Procurement of office accommodation (existing building or building to be constructed) at a total guideline gross area of 637.25 sqm and lettable area of 579.32 sqm with 21 parking bays and a generator on behalf of the Department of Higher Education and Training for a period of 05 years. 2018-12-11 11:00 PLK18/ 48
Limpopo Province: Polokwane : Procurement of office accommodation (existing building or building to be constructed) at a total guideline gross area of 572 sqm and lettable area of 520 sqm with 23 parking bays on behalf of Government Pension Administration Agency for a period of 03 years. 2018-12-11 11:00 PLK18/ 47
Limpopo Province: Thohoyandou (Vhembe Regional Share Service Centre) : Procurement of office accommodation (existing building or building to be constructed) at a total guideline gross area of 1680.60 sqm and lettable area of 1231.53 sqm with 43 parking bays and a generator on behalf of the Department of Rural Development and Land Reform for a period of 05 years 2018-12-11 11:00 PLK18/ 49
Gamalakhe: Department of Health: Gamalakhe Community Health Centre: Hire of Residential Accommodation (Flat/House) 10 x bedrooms 2018-11-20 11:00 ZNT 2847W
Clean Ducts and Filters and Do a Particle Count In Theatres X 02 2018-11-23 11:00 ZNQ 918 / 18- 19
Servicing of Air conditioners(Split Units) 2018-11-28 11:00 ZNQ 87 / 18- 19

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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