Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Appointment of Civil Maintenance Contractor for a period of three years. 2018-10-18 12:00 BFN 15/2018
Training: New Venture Creation 2018-09-26 11:00 7G‐37538
Supply & Delivery of 200 Microns, 340 X 280 X 6200mm, 50 Lt, Black Plastic Planting Bags. 2018-09-26 11:00 GQ09181946
Supply & Delivery of 120 Microns, 225 X 200 x 475mm, 20 Lt, Black Plastic Planting Bags 2018-09-26 11:00 GQ09181946
Supply & Delivery o TS 410 Sthil Grinder 2018-09-26 11:00 GQ09181945
Supply delivery and installation of office furniture on as and when required basis for Department of Finance for a period of six (6) months. 2018-10-05 11:00 NWDF03/2018
Appointment of a contractor for the construction of Lemoendraai subsoil drainage under Dawid Kruiper Local Municipality, ZF Mgcawu District Municipality in the Northern Cape province. 2018-10-05 11:00 5/2/2/1 NC CON 0004 (2018/2019)
Supply & Delivery of Expert Mig 250 Multi Function Welder or Approved Equivalent, Including Mb25 Mig Torch 4m or 5m, Flowmeter, Bullnose Nut and Stem, Trolley, Pvc Hose, Plug, and 2 X Hose Clamps 2018-09-26 11:00 GQ09181943
Appointment of a service provider to provide media monitoring services. 2018-10-05 10:00 REQ00468
Cool Coating Kheis Marketing Intelligence Company. 2018-10-08 11:00 487
The MBDA, as the promoters of the competition for the Nelson Mandela Bay Iconic Landmark Precinct, invite eligible persons or organizations to bid for the development of a Comprehensive Business Plan for the Nelson Mandela Bay Iconic Landmark Precinct 2018-09-27 11:00 BDA0918621
Supply, Delivery and Installation of Magicard Card printing machine. 2018-10-09 11:00 iThemba LABS - M2018/19:94
Supply & Delivery of 10 X 200 Lt Drums Ss60 Bitumen Emulsion. (Anionic Stable Grade) 2018-09-26 11:00 GQ09181942
The Department of Public Works and infrastructure hereby invites bids from suitably qualified suppliers to supply and deliver cleaning material to the department for a period of three (3) years. 2018-10-12 11:00 DPWFS (T) 007/2018
Supply & Delivery of 13 mm Stone 2018-09-26 11:00 GQ09181941
Supply & Delivery of Concrete Sand 2018-09-26 11:00 GQ09181941
Appointment of a Civil Maintenance Contractor for a period of three years. 2018-10-17 12:00 ELS 22/2018
Supply & Delivery of Bedding Sand 2018-09-26 11:00 GQ09181941
Request to Appoint a Panel of Motivational Speakers to Conduct Capacity Building Leadership Seminars and Wellness Sessions for Moqhaka Local Municipality Employees for a Period of Three Years As and When Required. 2018-10-09 12:00 2/2/3/2018-19
For the Supply, Deliver, Setup and Training of Note Counting Machines/RA. 2018-10-10 11:00 RFP18/19/41

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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