Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Supply of Integrated Competency Assessment services to SITA for a period of 36 months 2018-12-07 11:00 RFB 1841/ 2018
Provision and Implementation of Integrated Management Information System to Support SASSETA Core Business 2018-11-30 11:00 RFP/ SASSETA/ 201819128
Installation, Configuration maintenance of PABX and Call Centre Management Solution for a period of 12 months with the option to renew 2018-12-10 11:00 RFP/ SASSETA/ 201819129
Supply, Delivery, Installation and Configuration of Firewall and Switches on an outright purchase or rental basis (Managed) and maintenance thereof for a period of 12 months with the option to renew 2018-12-10 11:00 RFP/ SASSETA/ 201819130
Provision of Telecommunication and Internet Services for a period of 12 Months with the option to renew 2018-12-10 11:00 RFP/ SASSETA/ 201819125
Appointment of a service provider for the evaluation, due diligence and monitoring of Discretionary Grants until 31st March 2019 2018-12-10 10:00 RFP/ SASSETA/ 201819127/ 1
The rendering, manufacturing, repairing, fitting and supplying of aids for orthotic and prosthetic services to institutions in the Eden and Central Karoo District under Western Cape Government the Department of Health for a three year period 2018-12-07 11:00 WCGHCC031/ 1/ 2018
Appointment of a Service Provider to Facilitate Organisational Design and Related Services for RTMC. 2018-12-10 11:00 RTMC BID 19/ 2018/ 19
George: District Office: CBD : New Lease Office Accommodation For SASSA: Eden Karoo: 500m2, 10 Undercover Parking Bays for a 3 year lease period - Category - C 2018-11-28 11:00 CPTL27 / 18
Appointment of a Service Provider to Provide Online Banking Gateway Platform to the RTMC for a period of five years. 2018-12-07 11:00 RTMC BID 20/ 2018/ 19
George: Local Office: CBD: New Lease Office Accommodation For Dept of Rural Development & Land Reform: Eden Karoo: 1847.76m2, Secured parkingparking bays for GG vehicles, 2 Dedicated parking bays for persons with disabilities, 2 Parking bays for SMS, 20 Parking for private vehicles for staff & 6 safe parking bays for visitors & departmental customers for a 5 years lease period - Category - A, B,& D 2018-11-28 11:00 CPTL29 / 18
The RAF hereby invites service provider for Management and Administration of Fraud Hotline and Awareness for a period of five (5) years 2018-12-14 11:00 RAF 2018/ 00053
George : Local Office : CBD : New Lease Office Accommodation For SASSA: Eden Karoo: 778.75m2, 8 Lockup garages, 2 open parking bays & 5 visitors parking bays for a 5 years lease period - Category - A, B,& D 2018-11-28 11:00 CPTL28 / 18
TOR Research to Assess the Financial Feasibity of a Basic Income Grant 2018-12-19 10:00 Nedlac 2018/ 19/ 03
Repairs and upholstery of chairs, 29 chairs 2018-11-23 11:00 ZNQ 61/ 08/ 2018
Impact of the National Social Security Fund (NSSF) on Saving and Investment Markets 2018-12-19 14:00 Nedlac 2018/ 19/ 02
Compacting and disposal of forfeited and boarded saps vehicles to the South African Police Service: Nationally for a period of three (03) years 2018-12-14 11:00 19/ 1/ 9/ 1/ 68TV(18)
Voice, Data and Managed IT Services 2018-12-14 11:00 Nedlac 2018/ 19/ 04
Contract for the removal of wet waste (pigswill) from SAS Saldanha, West Coast for a period of two (2) years. Evaluation 80/20 principle. Validity period 120 days. 2018-12-11 11:00 SPSC- B- 051- 2018
The National Consumer Tribunal seek to appoint a software developer resource to assist with ongoing programming, database and technical support to the in-house developed NCT Case Management System (CMS). 2018-12-14 15:00 NCT- 4/ 3/ 2/ 31

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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