Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Supply and Delivery of One LDV 4X2 Double Cab. 2018-05-04 12:00 SCM/INFR34/2017/2018
Provision of Route Master Licencing & Maintenance Services. 2018-05-04 12:00 SCM/2019/03/FIN
Water Quality Monitoring 2018-05-09 10:00 ANDM/IDMS-WSA/87/10/04/18
Supply and Delivery of Office Furniture for a Period of Twelve (12) Months(Re-Advert). 2018-05-04 12:00 SCM/FS04/2017/2018
Supply and delivery of 15 note counter machines including a 12 month on-site warranty. 2018-05-07 11:00 PMO-CP-008-2017/2018
Maintenance of standby generators (3 years). 2018-05-07 11:00 RFQ E 1809 W
Provision of PMS Support and Web-Based Performance Management System. 2018-05-07 13:00 SCM/2018/194/MM
Provision of External Loans. 2018-05-07 13:00 SCM/2019/04/FIN
Provision of Events Services. 2018-05-07 13:00 SCM/2018/199/STRAT
Expression of Interest for Implementation of an Agri – Parks Development Programme 2018-05-10 12:00 ANDM/PED/LED/88/10/04/18
Removing of boiler water pump and replacement. 2018-05-07 23:00 OLT1104474
Operator and Manager Liabilities Training related to Managing risk when dealing with Transport. 2018-04-26 14:00 SQ11800228
Supply a 3x3 ablution unit. 2018-04-30 12:00 GD11801069
Refurbishment of Mbizana Oxidation Pond System. 2018-05-14 12:00 ANDM/IDMS-WSP/93/12/04/18
Supply Outdoor denier backpack 2018-04-30 12:00 GL11800736
Supply: 20 seater boardroom table 2018-04-30 12:00 GL11800737
Refurbishment of Mbizana Water Scheme 2018-05-14 10:00 ANDM/IDMS-WSP/92/12/04/18
Testing & inspection of lifting equipment (code of practice 29) - as & when required (24 months). 2018-05-08 12:00 OPS 18/19 - 010
Rack welding / grinding (railway track) - as & when required (12 months). 2018-05-08 12:00 OPS 18/19 - 011
Ntibane Water Supply Scheme Phase3 – Contract 3A Luthatheni Water Reticulation 2018-06-01 10:00 ANDM/IDMS-PMU/89/10/04/18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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