Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Stimulator, Peripheral, Nerve For Internal and External Block 2018-01-30 11:00 ZNQ 899/ 17 - 18 GAZ
Supply: 8 x units phonak nadia s 1 up with bone. Bone conduction hearing aid 2018-01-31 11:00 ZNQ 493/ 17
Syringe pump (HOSP) E 160 AS HTS SPECIFICATION UMDNS: 13217 E132 (ELECTRONICS) 2018-01-26 11:00 ZNQ 393/ 17/ 18
Cleaning of Diesel Tanks 2018-02-06 11:00 ZNQ 189/ 17 - 18 GAZ
12 MONTH CONTRACT - Supply of - Intra Ocular 3 Piece Lens with Different Sizes 2018-02-19 11:00 ZNQ - 540/ 17
Provision of pest control services for the period of 12 months to all the clinic’s under Nseleni CHC. namely: uMbonambi, Nhlabane, Sokhulu, Sappi, Cinci, Dondotha, Ocilwane and Ntambanana 2018-02-09 11:00 739 / 2017- 2018
12 MONTH CONTRACT - Units x 6 552 - Supply of - Eye Patches Junior 6 x 4.8cm As per Specification 2018-02-19 11:00 ZNQ - 535/ 17
Supply and Deliver Gauze Swabs 100 x 100mm - 8ply Sterile 2018-02-01 11:00 ZNQ 170/ 1718
Provision of pest control services for the period of 12 months to Nseleni CHC and Old clinic x 2 2018-02-09 11:00 740 / 2017- 2018
Cotton wool balls , absorbent, sterile, 0,5g. Specifications will be available with tender documents. 2018-01-30 11:00 ZNQ 1049/ 17 - 18 GAZ
12 month contract - Units x 1 368 - Supply of - Opthalmic Knife 2.3mm 2018-02-19 11:00 SALGA/ 57/ 2017
Conduct an Education Management Information System (EMIS) Data Quality Audit In 92 Schools and Compile and Submit Reports With Findings and Recommendations from the date of conclusion of the Contract Until 31 May 2018. 2018-02-09 11:00 B/ WCED 2432/ 17
H.B. STICKS “ REF 201”. Specifications will be available with tender documents. 2018-01-30 11:00 ZNQ 1050/ 17 - 18 GAZ
Dressing adherent, transparent 10.0 x 12cm 2018-01-30 11:00 ZNQ 1044/ 17 - 18 GAZ
Appointment of a Service Provider For Bontle Ke Botho (BKB) Greening Project 2018-02-09 15:00 GT/ GDARD/ 023/ 2018
12 month contract - Units x 24 600 - Supply of - Eye Pads Sterile As per Specification NB: please provide samples 2018-02-19 11:00 ZNQ - 537/ 17
Paper, sterilization crepe green, 900 x 1300mm 2018-01-30 11:00 ZNQ 1048/ 17 - 18 GAZ
Tape surgical, adhesive film 50mm x 5m. 2018-01-30 11:00 ZNQ 1047/ 17 - 18 GAZ
12 Month contract - Units x 2 400 - Supply of - Opthalmic Knife 15 Degrees 2018-02-19 11:00 ZNQ - 539/ 17
Supply and Delivery of Frozen Vegetables, Fresh Vegetables and Fresh Fruits to the three (3) Central Hospitals (Groote Schuur-, Tygerberg- and Red Cross War Memorial Children’s Hospitals) on a Twelve (12) Month Contract Period with an Option to Extend the Contract for a Further Twelve (12) Months Based on Performance 2018-02-20 11:00 Q750940

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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