Issue Date: 
Thursday, October 31, 2019

Planning, stipulation of preference point system to be utilized and the determination of designated sectors 

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

It is important to know that when you respond to a tender there are certain guidelines that Government Officials need to follow to evaluate your tender.  According to the Implementation Guide – Preferential Procurement Regulations, 2017, pertaining to the Preferential Procurement Policy Framework Act, Accounting Officers and Accounting Authorities of all public entities listed in Schedules 2, 3A, 3B, 3C and 3D to the PFMA and municipal entities must comply with the rules and guidelines stipulated below.

Prior to the invitation of bids, Accounting Officers and Accounting Authorities are required to:

  • Properly plan for the provision of services, works or goods in order to ensure that the resources that are required to fulfil the needs identified in the strategic plan of the institution are delivered at the correct time, price, place and that the quantity and quality will satisfy those needs.
  • As far as possible, accurately estimate the costs for the provision of the required services, works or goods.  This is to determine and stipulate the appropriate preference point system to be utilized in the evaluation and adjudication of the bids and to ensure that the prices paid for the services, works and goods are market related.
    Estimated costs can be determined by conducting an industry and commodity analysis whereby prospective suppliers may be approached to obtain indicative market related prices that may be utilized for benchmarking purposes.  Based on the findings, the relevant preference point system (80/20 or 90/10) to be utilized for the evaluation of the bid must be stipulated in the bid documents;
  • Determine whether the services, works or goods for which an invitation is to be made have been designated for local production and content in terms of Regulation 8 of the Preferential Procurement Regulations.  This will entail the inclusion of a specific condition in the bid documents that only locally produced services, works or goods or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered.  This will subsequently have a direct impact on the evaluation of the bid.

Sometimes one gets the feeling that not all Accounting Officers and Accounting Authorities necessarily follow these procedures.  But now you know, and you can hold them to these rules and regulations.

To learn more about tenders, attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Repair and Maintenance of UPS 2020-02-21 11:00 None
Supply and Delivery of Contactor Sl 80a 3 Phase Ac3 2020-02-24 11:00 11367702
Provision of Internal Audit Services for a three (3) year period, renewable up to five (5) years based on performance - (Re-advertisement) 2020-02-28 14:00 BID-PAC/IA/2020
Supply & Delivery of Line Taps 2020-02-24 11:00 11353412/11278642
Maintenance of Dry Keep Units 2020-02-24 11:00 11365696
Quotation for the Renewal of Enterprise Risk Management Software License 2020-02-26 11:00 KCDM/Quote/06/2020
Supply and Delivery of Pecu Nema Type 1800va Fail On (6279) 2020-02-24 11:00 11416769
Tenders are invited for the Printing Of Driver's Licence Application Forms. 2020-02-22 11:00 GQ02202433
Provision of Cleaning and Gardening Services at Leeuhof, Vereeniging, Bijlkor and Meyerton for the period of twenty four (24) months Place where Goods, Works or Services are required: Leeuhof, Vereeniging, Bijlkor and Meyerton. 2020-03-10 10:00 RFP HOAC-HO-31331
Supply & Delivery Of 315mm Dia Class 12 Socketed Upvc Pipe In 6m Lengths 2020-02-27 11:00 GQ02202434
Supply & Delivery Of 250mm Dia Class 9 Socketed Upvc Pipe In 6m Lengths. 2020-02-27 11:00 GQ02202434
RFQ for the supply and delivery of office furniture at various Transnet Freight Rail offices 2020-03-05 10:00 CRAC-JHB-32375
Supply & Delivery Of 315mm Upvc Class 16 Repair Coupling. (Double Or Kimberley Socket. 2020-02-27 11:00 GQ02202435
Supply & Delivery Of 315mm Class 16 Avk Or Similar Socketed Rsv Gate Valve, Fbe Coated, Cap/Top Left Hand Closing. 2020-02-27 11:00 GQ02202435
Supply & Delivery of Floor Polishers 2020-02-25 11:00 0490551 / 1726853 / 1726852
Tenders are invited for the Clearing of Bush Areas as per Specifications and Map available from SCM Offices, Harrower Rd , North End , PE. 2020-02-26 11:00 CSQ02201913
Tenders are invited for the Clearing of Bush Areas as per Specifications and Map available from SCM Offices, Harrower Rd , North End , PE 2020-02-26 11:00 CSQ02201913
Tenders are invited for the Clearing of Bush Areas as per Specifications and Map available from SCM Offices, Harrower Rd , North End , PE. 2020-02-26 11:00 CSQ02201913
Tenders are invited for Roadside Weed Spraying per Square Meter per Zone with Appropriate Herbicide as per Specifications available from our SCM Offices , Harrower Rd , North End , PE. 2020-02-26 11:00 CSQ02201914
Appointment of a service provider to conduct a skills needs analysis for the Oceans Economy in the Northern Cape 2020-03-13 12:00 RFQ3290/13/02/2020YK

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