Issue Date: 
Thursday, October 31, 2019

Planning, stipulation of preference point system to be utilized and the determination of designated sectors 

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

It is important to know that when you respond to a tender there are certain guidelines that Government Officials need to follow to evaluate your tender.  According to the Implementation Guide – Preferential Procurement Regulations, 2017, pertaining to the Preferential Procurement Policy Framework Act, Accounting Officers and Accounting Authorities of all public entities listed in Schedules 2, 3A, 3B, 3C and 3D to the PFMA and municipal entities must comply with the rules and guidelines stipulated below.

Prior to the invitation of bids, Accounting Officers and Accounting Authorities are required to:

  • Properly plan for the provision of services, works or goods in order to ensure that the resources that are required to fulfil the needs identified in the strategic plan of the institution are delivered at the correct time, price, place and that the quantity and quality will satisfy those needs.
  • As far as possible, accurately estimate the costs for the provision of the required services, works or goods.  This is to determine and stipulate the appropriate preference point system to be utilized in the evaluation and adjudication of the bids and to ensure that the prices paid for the services, works and goods are market related.
    Estimated costs can be determined by conducting an industry and commodity analysis whereby prospective suppliers may be approached to obtain indicative market related prices that may be utilized for benchmarking purposes.  Based on the findings, the relevant preference point system (80/20 or 90/10) to be utilized for the evaluation of the bid must be stipulated in the bid documents;
  • Determine whether the services, works or goods for which an invitation is to be made have been designated for local production and content in terms of Regulation 8 of the Preferential Procurement Regulations.  This will entail the inclusion of a specific condition in the bid documents that only locally produced services, works or goods or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered.  This will subsequently have a direct impact on the evaluation of the bid.

Sometimes one gets the feeling that not all Accounting Officers and Accounting Authorities necessarily follow these procedures.  But now you know, and you can hold them to these rules and regulations.

To learn more about tenders, attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
The appointment of a service provider to supply and deliver tractors, farm implements and equipments (mechanization) as and when required for the period of thirty six months (36) for Bojanala District Municipality in the North West Province. 2019-12-19 11:00 NW- TEN 02(010)2019/ 2020
Renewal of Voyagernetz software license for a period of three (03) years 2020-01-15 11:00 RFB 2023 - 2019
CATHSSETA seeks the services of a service provider to develop a fit for purpose and efficient Organisation. 2020-01-06 11:00 CATHS/ OR/ NOV/ 007/ 2019
Completion of new educational facilities for Nkululeko Senior Secondary School. 2020-01-24 12:00 CDC/ 302/ 19
Nqamakwe Magistrate Court: Construction of facilities for people with disabilities 2020-02-05 12:00 CDC/ 333/ 19
The Construction of Road K148 between roads K146 (Km 3.600) and K133 (Km 8.600) Approximately 5.000 Km,Including K148/N3 Interchange and Road K133 Between Km 11.600 and km 14.460 (2.860km). 2020-01-31 11:00 DRT 12/ 08/ 2018
Supply and installation of guardrails for a period of three (3) years 2020-02-03 11:00 DRT 01/ 04/ 2019
Preferred service provider for refrigeration & HVAC for Coega SEZ, RIC, BPO, CDC head office and NMBLP. 2020-01-30 12:00 CDC/ 522/ 19
Phase 14 Storm Damage : Repairs and Renovations to Storm Damaged Schools Throughout The Province Of KwaZulu Natal 2020-01-24 11:00 Various bid numbers
Employee Health & Wellness Services for the Department of Planning, Monitoring and Evaluation for a period of three years. 2020-01-14 12:00 DPME 18/ 2019- 20
Mqanduli Magistrate Court: Demolition of burnt building. 2020-01-28 12:00 CDC/ 371/ 19
Invitation of Bids for the Appointment of a Service Provider for the Design and Construction of The Exhibition Stand to Lease, for the Realisation of the South African Pavilion at the Mining Indaba Conference, 2020 In Cape Town, South Africa. 2020-01-16 11:00 DMR/ 005/ 2019/ 20
Appointment of various service providers for the soft services at Coega SEZ and Nelson Mandela Bay Logistics Park. 2020-01-17 12:00 CDC/ 551/ 19 ET AL
Provision of training services – seven (7) learnerships. 2020-01-27 12:00 CDC/ 600/ 19 ET AL
Terms of Reference for the Appointment of a Suitable Service Provider for the National Skills Fund That Will Prepare Project Reports to be Ready For Audit 2020-01-17 11:00 DHET132
Construction of BAIC bulk electrical overhead lines and substation. 2020-01-31 12:00 CDC/ 619/ 19
Provision of Professional Services on Municipal Institutional Support 2020-01-15 11:00 COGTA4/ 2/ 2- 2019/ RFP/ 05
Appointment of a Panel of Governance Experts to Assist Municipalities on Governance Related Matters 2020-01-23 12:00 ZNT 1978/ 2019 LG
Provision for canteen and catering services at UNHCR Pretoria office 2019-12-20 16:00 RFP/RSA/SU/11.03/2019
Supervisory control and data acquisition (SCADA) system for the Coega Special Economic Zone (SEZ) and the associated measuring instruments. 2020-01-30 12:00 CDC/ 587/ 19

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