Issue Date: 
Monday, February 8, 2016

Open and effective competition when bidding 

If one looks at the General Procurement Guidelines that National Treasury issued to Government Departments, it is clear that Government wants the tender process to be fair, equitable, transparent, competitive and cost-effective exactly as Section 217 of the Constitution of South Africa requires. The Guidelines were issued by the Government as a prescription for standards of behavior, ethics and accountability which it requires of its public service as well as a statement of the Government's commitment to a procurement system, enabling the emergence of SMME’s.

The core principles of the procurement process in South Africa are:

  1. Value for money
  2. Open and Effective competition
  3. Ethics and Fair Dealing
  4. Accountability and Reporting
  5. Equity

The one we want to focus on is Paragraph 2 of the General Procurement Guidelines namely “Open and Effective Competition”. This means that everybody must have the same chance to respond to a request for a bid. These Guidelines are clear and it states inter alia that: “Departments need to apply effort and research to get the best possible outcome from the market by ensuring that:

  1. potential suppliers have reasonable access to procurement opportunities and that available opportunities are notified in the Government Tender Bulletin;
  2. where market circumstances limit competition, departments recognize that fact and make use of alternate procurement methods
  3. adequate and timely information is provided to suppliers to enable them to bid;
  4. bias and favoritism are eliminated;
  5. the costs of bidding for opportunities do not deter competent suppliers; and
  6. costs incurred in promoting competition are at least equal with the benefits received.”

In a nutshell, what the above points mean, is that Government Entities must advertise their requests for quotations and bids in such a manner that the reasonable business owner will be able to respond to the request. Should you come across a request for a bid that was  not properly advertised you might want to highlight that specific Government Entity about paragraph 2 in the General Procurement Guidelines. It is our duty to make sure these Guidelines are followed.

 Learn to earn

www.how2tender.com      

Title Closing Date Tender No.
Service Provider to Provide Service for Learner’s and Driver’s License for 39 People 2018-03-01 12:00 RFQ / 357
Conference facility with catering 2018-02-26 12:00 B651/2017/18
Supply: Gauge for spray Gun;1.3 Spray Gun;1.8 Spray Gun 2018-02-28 12:00 GD11800771
Service Provider to Train 50 Smme’s on the tender Document Processes 2018-03-01 12:00 RFQ / 358
Supply: Hardware items 2018-02-28 12:00 GG11800716
Appointment of a service provider to assist with the recruitment and selection process of Section 56 Managers 2018-02-27 12:00 RFQ 293/2017/18
Supply padlock; brass 2018-02-22 11:30 GG11800711
Accredited Firefighter 1 Training (Firefighter 1 course and Hazmat Awareness) 2018-02-27 11:00 296/2017/18
Supply ceramic tiles 2018-02-28 12:00 GG11800710
Trencing and Installation of Cables as and when required 2018-03-26 12:00 ENG012/2018
Provide Health Care Services - Medical Surveillance 2018-03-13 12:00 JCPZ/SHEQ01/2017
Recruitment Services 2018-03-13 12:00 JCPZ/HR03/2017
Monitoring and Inspection Services. 2018-03-13 12:00 JCPZ/RFP/NBD01/2017
To Operate, Maintain and to Supply Equipment in Sewer Treatment Plant 2018-03-27 10:00 MPPPSC001082
Supply solid SA pine timber 2018-02-28 12:00 GG11800714
Supply and deliver new borehole motor and pump combination 18.5KW 8.3l/s @ 125m (head) 2018-02-27 12:00 294/2017/18
Provision of Cleaning Services. 2018-03-14 11:00 OTT/444/201802
Request for Proposals are Invited for Investment in the Refurbishment and Management of the Rustenburg Showgrounds on a Long-Term Lease Basis 2018-03-27 10:00 RLM/DLED/0101/2017/18
Maintenance of Hydraulic Bin Compactors for two (2) years. 2018-03-15 14:00 58726
Request for Proposal for Drilling Two (2) Slim Hole Geologic Characterization Wells in the Zululand Basin for the South African Pilot Carbon Storage Project. 2018-03-16 11:00 435

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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