Issue Date: 
Monday, February 8, 2016

Open and effective competition when bidding 

If one looks at the General Procurement Guidelines that National Treasury issued to Government Departments, it is clear that Government wants the tender process to be fair, equitable, transparent, competitive and cost-effective exactly as Section 217 of the Constitution of South Africa requires. The Guidelines were issued by the Government as a prescription for standards of behavior, ethics and accountability which it requires of its public service as well as a statement of the Government's commitment to a procurement system, enabling the emergence of SMME’s.

The core principles of the procurement process in South Africa are:

  1. Value for money
  2. Open and Effective competition
  3. Ethics and Fair Dealing
  4. Accountability and Reporting
  5. Equity

The one we want to focus on is Paragraph 2 of the General Procurement Guidelines namely “Open and Effective Competition”. This means that everybody must have the same chance to respond to a request for a bid. These Guidelines are clear and it states inter alia that: “Departments need to apply effort and research to get the best possible outcome from the market by ensuring that:

  1. potential suppliers have reasonable access to procurement opportunities and that available opportunities are notified in the Government Tender Bulletin;
  2. where market circumstances limit competition, departments recognize that fact and make use of alternate procurement methods
  3. adequate and timely information is provided to suppliers to enable them to bid;
  4. bias and favoritism are eliminated;
  5. the costs of bidding for opportunities do not deter competent suppliers; and
  6. costs incurred in promoting competition are at least equal with the benefits received.”

In a nutshell, what the above points mean, is that Government Entities must advertise their requests for quotations and bids in such a manner that the reasonable business owner will be able to respond to the request. Should you come across a request for a bid that was  not properly advertised you might want to highlight that specific Government Entity about paragraph 2 in the General Procurement Guidelines. It is our duty to make sure these Guidelines are followed.

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Title Closing Date Tender No.
Supply, Delivery, Installation, Commissioning and Maintenance of Heart Lung Machine at Charllotte Maxeke Academic Hospital and Steve Biko Academic Hospital 2017-08-11 11:00 GT/ GDH/ 101/ 2017
Sterile Gauze Swabs 100 X 100mm 8ply (500 Pouches in a box) 2017-08-04 11:00 ZNQ 092 2017/ 18
Dressing Transparent Polyurethane Adhesive Dressing Frame Style 10 cm x 12 cm (box of 50) x 1500 boxes. 2017-08-02 11:00 42/ 05/ 17
Dressing hypafix, low allergy dressing retention sheet (10 cm x 10m) x 1200 rolls 2017-08-02 11:00 35/ 05/ 17
Analyser blood gas (cassette type) x 1 -(specification attached ) 2017-08-02 11:00 78/ 05/ 17
Suture Ethilon/Nylon black monofilament reverse cutting double (RC2),0,2 Metric ,30cm USP 10/0 u7000 /A2516 (box of 12) x 80 boxes 2017-08-02 11:00 97/ 07/ 17
Warming unit, patient forced air x 10 2017-08-02 11:00 82/ 05/ 17
Warming unit fluid x 4 - (specification attached) 2017-08-02 11:00 83/ 05/ 17
Supply and delivery of Prosthetic Consumables 2017-08-11 11:00 GT/ GDH/ 103/ 2017
Supply and delivery of Urology Consumables for Charlotte Maxeke Johannesburg Academic Hospital 2017-08-11 11:00 GT/ GDH/ 102/ 2017
Supply: 06 boxes suture vicryl 3/0 v497 box/12 2017-07-31 11:00 ZNQ 115/ 17/ 18
Supply: 36 units tube e/t plain 2.0mm 2017-07-31 11:00 ZNQ 424/ 17/ 18
Supply: 07 boxes opthalmic sponcals including stick box/180 2017-07-31 11:00 ZNQ 415/ 17/ 18
Supply: 102 boxes suture monocryl gauge 3/0 w3202 box/12 2017-07-31 11:00 ZNQ 399/ 17/ 18
Supply: 100 units tube e/t plain 6.5mm. 2017-07-31 11:00 ZNQ 428/ 17/ 18
Supply: 100 units tube e/t plain 7.5mm 2017-07-31 11:00 ZNQ 430/ 17/ 18
Supply: 33 units tube e/t plain 3.0mm 2017-07-31 11:00 ZNQ 425/ 17/ 18
Supply: 974 units splints i.v neonatal 2017-07-31 11:00 ZNQ 416/ 17/ 18
Supply: 100 boxes suture nylon 2/0 8290cc=w795=820-79 box/12 2017-07-31 11:00 ZNQ 401/ 17/ 18
Supply: 1500 Units needle spinal pencil point (brown) 26gx90mm 2017-07-31 11:00 ZNQ 457/ 17/ 18

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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