Issue Date: 
Thursday, October 31, 2019

Open and effective competition when bidding 

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

If one looks at the General Procurement Guidelines that National treasury issued to Government Departments, it is clear that Government wants the tender process to be fair, equitable, transparent, competitive, and cost-effective just as Section 217 of the Constitution of South Africa requires.  The Government issued these guidelines as a prescription of standards of behaviour, ethics, and accountability which it requires of its public service as well as a statement of the Government's commitment to a procurement system which enables the emergence of SMME’s.

The core principles or five principles of the procurement process in South Africa are:

  1. Value for money
  2. Open and Effective competition
  3. Ethics and Fair Dealing
  4. Accountability and Reporting
  5. Equity

The one we want to focus on today is Paragraph 2 of the General Procurement Guidelines namely “Open and Effective Competition”.  This means that everybody must have the same chance to respond to a request for quotation or bid.  These Guidelines are clear, and it states inter alia that: “Departments need to apply effort and research to get the best possible outcome from the market by ensuring that:

  1. potential suppliers have reasonable access to procurement opportunities and that available opportunities are notified at least in the Government Tender Bulletin;
  2. where market circumstances limit competition departments recognize that fact and use procurement methods that take account; of it;
  3. adequate and timely information is provided to suppliers to enable them to bid;
  4. bias and favouritism are eliminated;
  5. the costs of bidding for opportunities do not deter competent suppliers; and
  6. costs incurred in promoting competition are at least commensurate with the benefits received”.

Looking at the above it means that Government Entities must advertise their requests for quotations and bids in such a manner that the reasonable business will be able to respond to the request for quotation or bid.  Should you come across a request for quotation or bid that were not properly advertised you might want to remind that specific Government Entity about paragraph 2 in the General Procurement Guidelines.  It is our duty to make sure these Guidelines are followed.

To learn more about tenders, attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Manufacturing, Supply and Delivery of Socks Drab, Socks, Grey, Cushion Sole, Socks, Grey, Half Hose and Socks Black for a Period Of Two (2) Years: Division: Supply Chain Management 2020-02-26 11:00 19/ 1/ 9/ 1/ 29TC (19):
Western Cape Provincial Treasury is inviting bidders from registered Tertiary Higher Education Institutions to provide training and capacity building to the Western Cape Municipalities and relevant Western Cape Government officials for the period of three (3) years envisaged to commence from 01 April 2020 to 31 March 2023 with an option to extend for 12 moths 2020-02-14 11:00 WCPT 04/ 2019/ 20
Panel of Contractors for Preventative and Day to Day Maintenance of Standby Generators in State Building for 24 Months in Mopani Area. Bidders should have a CIDB contractor grading designation of 4 EB or higher. 2020-02-18 11:00 PLK20/ 07
SANRAL Northern Region : Design and Construction 2020-03-02 14:00 SANRAL R.037- 020- 2019/ 1
Rendering of Security Services for period of 36 months at Department Of Employment & Labour : Provincial: Office : Emalahleni. 2020-02-14 11:00 Q58051631
Print, label, pack and distribute 192 100 English and 126 200 Afrikaans family numeracy manuals for grade 4 parents/guardians over a 3 year contract from February 2020 to January 2022. 2020-02-21 11:00 B/ WCED 2702/ 19
The Appointment of the the Service Provider to Provide Support and Maintenance of SAP Business One to Public Protector South Africa for a period of three (03) years 2020-02-21 11:00 PPSA 008/ 2019
Technology Innovation Agency E-Evidence Management System. 2020-02-28 11:00 TIA001/ 2020
Transportation of learners for the following routes in the Cape Winelands District 2020-02-28 11:00 VARIOUS
Leasing of Hardware with Maintenance and Support for SITA for a period of three (3) years 2020-02-14 11:00 RFB 2058/ 2019
Transportation of learners for the following routes in the West Coast District & in the Eden and Central Karoo 2020-02-14 11:00 VARIOUS
Request of approval for the sourcing of a service provider to deliver Cleaning and Hygiene services to SITA Eastern Cape buildings for a period of 36 Months 2020-02-14 11:00 RFB 2046/ 2019
Appointment of a Service Provider For Kwelera National Botanical Garden, East London: New Boundary Fence 2020-02-21 11:00 SANBI: G361/ 2020
South African Local Government Association (Salga). Appointment of a Service Provider to Measure The Extent to Which Asset Maintenance Is Deferred By Municipalities, The Implications and Impact On Municipal Governance 2020-02-24 11:00 SALGA/ 82/ 2020
Refurbishment of a Residential Dwelling for the SA Navy at 20 Lloyd Avenue, Bluff, Durban, Kwazulu-Natal as per Scope of Work. CIDB GB Grading 3. Validity 120 days. Evaluation against 80/20 principal 2020-02-21 11:00 SPSC- B- 031- 2019
Erection of Carports at (J TAC HQ EC) Maluti Borderline Base as per Scope of Work. Validity 120 days. Evaluation against 80/20 principal 2020-02-20 11:00 SPSC- B- 029- 2019
The RAF hereby invites experienced, suitably qualified service providers for a Panel of Forensics for a period of five (5) years 2020-02-26 11:00 RAF/ 2020/ 00002
Upgrade of the Automotive Fuel Dispensing Facilities complete with ancillary equipment and associated works for the SA ARMY at 9 South African Infantry Battalion as per Scope of Work. Validity 120 days. Evaluation against 80/20 principal 2020-03-03 11:00 SPSC- B- 030- 2019
The RAF hereby invites experienced, suitably qualified service providers for Enterprise Project Portfolio Management (Microsoft Project Server) Solution for a period of five (5) years 2020-02-24 11:00 RAF/ 2020/ 00001
The RAF hereby invites experienced, suitably qualified service providers to configure and implement Microsoft Dynamics 365 Workflows 2020-02-21 11:00 RAF/ 2019/ 00025

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