Issue Date: 
Thursday, October 31, 2019

Open and effective competition when bidding 

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

If one looks at the General Procurement Guidelines that National treasury issued to Government Departments, it is clear that Government wants the tender process to be fair, equitable, transparent, competitive, and cost-effective just as Section 217 of the Constitution of South Africa requires.  The Government issued these guidelines as a prescription of standards of behaviour, ethics, and accountability which it requires of its public service as well as a statement of the Government's commitment to a procurement system which enables the emergence of SMME’s.

The core principles or five principles of the procurement process in South Africa are:

  1. Value for money
  2. Open and Effective competition
  3. Ethics and Fair Dealing
  4. Accountability and Reporting
  5. Equity

The one we want to focus on today is Paragraph 2 of the General Procurement Guidelines namely “Open and Effective Competition”.  This means that everybody must have the same chance to respond to a request for quotation or bid.  These Guidelines are clear, and it states inter alia that: “Departments need to apply effort and research to get the best possible outcome from the market by ensuring that:

  1. potential suppliers have reasonable access to procurement opportunities and that available opportunities are notified at least in the Government Tender Bulletin;
  2. where market circumstances limit competition departments recognize that fact and use procurement methods that take account; of it;
  3. adequate and timely information is provided to suppliers to enable them to bid;
  4. bias and favouritism are eliminated;
  5. the costs of bidding for opportunities do not deter competent suppliers; and
  6. costs incurred in promoting competition are at least commensurate with the benefits received”.

Looking at the above it means that Government Entities must advertise their requests for quotations and bids in such a manner that the reasonable business will be able to respond to the request for quotation or bid.  Should you come across a request for quotation or bid that were not properly advertised you might want to remind that specific Government Entity about paragraph 2 in the General Procurement Guidelines.  It is our duty to make sure these Guidelines are followed.

To learn more about tenders, attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
The South African National Roads Agency SOC Limied (SANRAL) invites tenders for the provision of OFFICE FACILITY MANAGEMENT FOR SANRAL WESTERN REGION 2020-10-23 11:00 WR: 5004- 61130- 2020/ 1
Terms of Reference (ToR) to request for bids from service providers for bid no OCJ2020/01: Re-advertisement of the anti-virus and malware protection solution to the OCJ with maintenance and support for the period of twenty-four (24) months 2020-10-09 11:00 OCJ2020/ 01
Appointment of a Panel of Attorneys as per specified categories on an “as and when required basis” at a fixed rate on a rotational basis for a period of 36 months. 2020-10-15 14:00 NDA02/ LEGAL01/ 20
Lejweleputswa District: 24 Months Preventative Maintenance for Kitchen Equipment CIDB grading of 3EB or 3ME or higher OR 2EB PE or 2ME PE 2020-10-20 11:00 BL20/ 020
ZNTD 04976W: WIMS 073217: KZN: Department of Health: eThekwini Region: Umbumbulu: Umbumbulu Clinic: Replace existing perimeter fence 2020-10-26 11:00 ZNTD 04976W
ZNTD 04982W: WIMS 073205: KZN: Department of Health: eThekwini District: Amawoti: Amawoti Clinic: Replace existing perimeter fence 2020-10-26 11:00 ZNTD 04982W
ZNTD 04979W: WIMS 073209: KZN: Department of Health: eThekwini District: Umsunduzi (Number 9): Umsunduzi Bridge Clinic: Replace existing perimeter fence 2020-10-27 11:00 ZNTD 04979W
ZNTD 04978W: WIMS 073220: KZN: Department of Health: eThekwini Region: Umbumbulu: Odidini Clinic: Replace existing perimeter fence 2020-10-26 11:00 ZNTD 04978W
ZNTD 04970W: WIMS 073196: KZN: Department of Health: eThekwini Region: Mfume: Mfume Clinic: Replace existing perimeter fence 2020-10-26 11:00 ZNTD 04970W
ZNTD 04981W: WIMS 073206: KZN: Department of Health: eThekwini District: Ntshongweni: Ntshongweni Clinic: Replace existing perimeter fence 2020-10-26 11:00 ZNTD 04981W
ZNTD 04980W: WIMS 073207: KZN: Department of Health: eThekwini District: Maphephetheni: Maphephetheni Clinic: Replace existing perimeter fence 2020-10-27 11:00 ZNTD 04980W
Rendering of a comprehensive cleaning service within the Theewaterskloof Sub District which includes Caledon District Hospital, Overberg District Office, Bereaville Satelite Clinic, Villiersdorp Clinic & Mobile Grounds, Genadendal Clinic, Voorstekraal Satelite Clinic, Riviersonderend Clinic, Greyton Clinic, Botrivier Clinic, Caledon Clinic and Grabouw Community Health Centre, under the Control of the Department of Health, Western Cape Government for a three (3) year period 2020-10-23 11:00 WCGHSC0239/ 2020
Appointment of an accredited verification professional to conduct an annual assessment of the departments compliance to the broad-based black economic empowerment act for a period of three years 2020-10-23 11:00 B/ WCED 2841/ 20
Appointment of a service provider for the provision of procurement technology solution. 2020-10-14 12:00 No reference number
Appointment of a contractor to provide day-to-day infrastructure maintenance services for a period of three years to the Grootfontein Agricultural Development Institute, Middelburg, Eastern Cape. 2020-10-16 11:00 4.4.12.4/ 1/ 20
Appointment of a reputable service provider to assess the current ICT environment and develop policies and strategies to improve ICT, design and support the implementation of the future ICT state 2020-10-19 11:00 DARD26/ 20A
Provision of an inductive coupled plasma instrument for analytical services pre-qualification criteria 2020-10-15 11:00 DARD12/ 20B
The Appointment of a service provider to provide office space on a lease agreement for the CCMA Port Elizabeth office for a period of five (5) years. 80/20 Principle will apply. 2020-10-16 11:00 CCMA/ 2020/ 29 (A)- PE
Approval of Bid Specification, Bid Document and Notification to Publish: Outright Purchase of two (2) Grossing stations for Doctor George Mukhari hospital and two (2) for Universitas for a period of five (5) years 2020-10-16 11:00 RFB188/ 19/ 20
Placement or Outright Purchase of Fully Automated Haematology Analysers for Medium and Large Laboratories for the Eastern Cape Region for A Period of Five (5) Years 2020-10-16 11:00 RFB028/ 20/ 21

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