Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here:

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Title Closing Date Tender No.
Appointment of a supplier for the Calibration of Speed Monitoring Equipment for Prasarail Nationally for a period of 6 months 2017-12-15 14:00 002/11/2017/RFQ/PRH/SCM/TO
Provision of the services of the two (2) Simulator Training Instructors at the operating Department: Duvha Power Station 2017-12-20 10:00 MPGXC004942
Appointment of a professional service provider for Cathodic protection and AC Mitigation design for border post (Kei road) Water Treatment Works 2017-12-12 12:00 BCMM/DES/WW/1441/2017
Appointment of a professional service provider for a review of Water Services Development Plan (WSDP) and Master Planning 2017-12-12 12:00 BCMM/DES/WW/1456/2017
Appointment of a service provider for supply, delivery, installation, commissioning and maintenance of multi function office machine with a built-in software for all registry offices of SALGA 2017-12-12 11:00 SALGA/56/2017
Provision Of Earthmoving Equipment Services Nationally On An “As And When” Required Basis For A Period Of Three (3) Years. 2017-12-12 10:00 RFP: HOAC-HO-24509
Supply and Fitment of and Mainbrooms for Sweepers 2017-12-12 10:00 143G/2017/18
Upgrading Portions of Broadway Boulavard: Beach Road to the De Beers Interchange 2017-12-12 12:00 144Q/2017/18
Provision of Professional Services in Respect of Design and Construction of Waste Disposal Cells and Ancillary Infrastructure at the Coastal Park Landfill Site, Muizenberg. 2017-12-13 10:00 145C/2017/18
Reconstructon of Concrete Roads in Gugulethu Phase 5B 2017-12-13 10:00 146Q/2017/18
Provision of Static Security Services 2017-12-13 12:00 CTICC 010/2018
Supply, Delivery, Installation and Configuration of Network Points for Ingcali Academy Maths & Science Academy ( JJ Serfontein) 2017-12-14 11:00 SCMU5-17/18-0047 CHR
Supply, Delivery, Installation and Configuration of Network Points for DOE and DSRAC at Komani Office Park 2017-12-14 11:00 SCMU5-17/18-0050 CHR
Provision of heating, ventilation and air conditioning (HVAC) maintenance contract for head office 2017-12-14 12:00 2017/188
Nominated Sub-Contract for Electrical Installation at Masizakhe Junior Primary School 2017-12-15 10:00 SCMU5-17/18-0048 EB
Electrical Installation if New ECD Centre at Tembilihle Public Primary School 2017-12-15 11:00 SCMU5-17/18-0049 EB
Appointment of a professional service provider in wastewater management and scientific sector to conduct a detailed and comprehensive plant and process audit. 2017-12-15 12:00 ERW201705/TNDR-002
Annual Electrical Labour Tender for a contract period ending 30 June 2020 2017-12-15 12:00 B/SM 27/18
Appointment of contractors for the street cleaning project. 2017-12-15 12:00 TENDER 47-17/18
External loan to finance new and/or re-surfacing/rehabilitate of existing roads in the Dawid Kruiper Municipality Jurisdiction 2017-12-15 14:00 TN054/2017


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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