Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here:

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Title Closing Date Tender No.
Supply: Recreational items 2017-12-18 12:00 GG11800392
Supply Hardware items 2017-12-13 12:00 GG11800391
Supply accesible files - light blue 2017-12-13 11:00 GM11800503
Supply: Lexmark mp201 toner 2017-12-13 11:00 GM11800504
Supply glass sheet 2017-12-15 12:00 GG11800401
Supply and delivery of parking signs and three (3) sided angle iron frames. 2017-12-14 11:00 274020
Refurbishment of intake substations on the Gauteng Region 2018-02-12 12:00 45/12/2017/GAU-EL
Supply: Hardware items 2017-12-13 12:00 GG11800400
Supply: Hardware items 2017-12-15 12:00 GG11800402
Refurbishment of intake substations on the Gauteng Region 2018-02-12 12:00 46/12/2017/GAU-EL
Supply: Hardware items 2017-12-15 12:00 GG11800404
Supply Hardware items 2017-12-15 12:00 GG11800403
Supply Electrical - components 2017-12-13 11:00 GH11800321
Supply: Pre-printed stock stationery- assorted 2017-12-13 11:00 GM11800505
Terms of References to appoint a Service Provider to Conduct Internal Audit Services for ETDP SETA 2018-01-15 11:00 SCMU: 010 - 2017/18
Implementing a control programme for invasive trees in a riparian zone – Wemmershoek Dam 2017-12-22 09:00 SQ11800192
Supply: Pre-printed stock stationery- assorted 2017-12-13 11:00 GM11800506
Supply: Phc folder 2017-12-18 11:00 GM11800507
Removal of Steel Pedestrian bridges at Daspoort, Grosvennor and Mzimhlophe station 2018-02-13 12:00 49/12/2017/GAU-PER
Hiring of 1 x 10 000L Water Tanker Trucks for 30 days 2017-12-14 09:00 WJ11800270


Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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