New Functionality Scoring Rules | Page 7 |
Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here:

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Title Closing Date Tender No.
Appointment of an accredited service provider to provide technical support and maintenance to the EPMLive system in the Department of Rural Development and Land Reform for a period of 36 months 2018-06-07 11:00 5/ 2/ 2/ 1- RDLR 0007(2018/ 2019)
Annual service to Air handling units for Hospital as per specification 2018-05-25 11:00 ZNQ 18 / 18 / 19
Appointment of a Service Provider to render a toll free hotline operation services for reporting fraud and corruption allegations for 36 months. 2018-06-01 11:00 RFQ 01: 2018/ 2019
The appointment of a service provider to provide legal electronic resources for the Civilian Secretariat for Police Service. 2018-06-15 11:00 CSPS01/ 2018- 2019
Transportation of Corps From Refferal Hospital and From Sattelite Clinics 2018-05-25 11:00 ZNQ 58/ 18 / 19
Appointment of a service provider for the rendering of cleaning services at the HSRC Building and Harlequins Office Park for a period of 24 months. 2018-06-08 11:00 SD01/ 2018
Major Service to Chiller Plant as per specification 2018-05-25 11:00 ZNQ 21 / 18 / 19
Appointment of a service provider to render cleaning and hygiene services for the Department of Rural Development and Land Reform: Pietermaritzburg Deeds Registry and Surveyor General: Kwazulu-Natal for a period of 24 months. 2018-06-11 11:00 DRDLR (CRD- 06) 2018/ 19
Port Elizabeth: Nerina One Stop Justice Centre: Provision of horticultural maintenance services for a period of twenty four (24) months. 2018-06-12 11:00 PEH 01/ 2018
Provision of a comprehensive cleaning service including equipment and consumables to George Hospital for a three (3) year period. 2018-06-15 11:00 WCGH SC 0101/ 1/ 2018
Supply and deliver sputum collection booth as per specification 2018-05-29 11:00 ZNQ 26/ 04/ 2018
Service air conditioning - split units X5. 2018-06-08 11:00 ZNQ 09/ 18- 19
Rendering of a Specialised Hospital Laundry Service at 2 Military Hospital, Wynberg for a period of 27 months. 2018-06-14 11:00 SPSC- B- 025- 2018
Service sewer pumps. 2018-06-08 11:00 ZNQ 18/ 18- 19
Supply and delivery of cleaning material and toiletries at Overberg Management Area (Helderstroom Correctional Centre; Caledon Correctional Centre and Buffeljagsrivier Correctional Centre) 2018-06-18 09:45 HLS1/ 2018
Service extractor fan. 2018-06-08 11:00 ZNQ 08/ 18- 19
Supply and deliver plastic bag polythene clear 90L (760x960x 60Micron) x 300pkt of 100 units per pkt 2018-05-29 11:00 ZNQ 13/ 05/ 2018
Appointment of a service provider for the supply of charter service for government officials from different construction sites to various destinations in the Republic of South Africa on a monthly basis over a period of two (2) years for the Department of Agriculture, Forestry and Fisheries. 2018-06-08 11:00 2/ 18
Servicing of cold room and freezer. 2018-06-08 11:00 ZNQ 19/ 18- 19
Service Coldroom /Freezer 2018-06-08 10:00 ZNQ 10/ 18- 19


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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