Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

The tender document will normally specify the evaluation standards for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Usually the threshold is between 65% and 85% out of 100%;

All tenders achieving less than the minimum qualifying score will be declared non-responsive, and will not qualify to be evaluated on Price and B-BBEE.

When an Organ of State sets the minimum qualifying scores for Functionality, the scores should:

  • Not be generic;
  • Be determined separately for each tender;
  • Not be so low that it jeopardises the quality of the required goods/services;
  • Not be so high that they are impossible to attain.

All tenders that score the minimum qualifying score for functionality must be evaluated further, in terms of Price and B-BBEE as stated by the preference point systems in accordance with the Preferential Procurement Regulations 2017.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Tender Workshop dates are published on our website at For more information on the tender courses please email Werner at

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Female Tights Black x 472 2018-10-23 11:00 ZNQ 226/ 2018/ 19
Sport Bra’s (Pink) x 470 2018-10-23 11:00 ZNQ 223/ 2018/ 19
Golf T-Shirt X 1416 2018-10-23 11:00 ZNQ 228/ 2018/ 19
Male Briefs Black X 1507 2018-10-23 11:00 KwaZulu-Natal: Department of Health: EKUHLENGENI PSYCHIATRIC HOSPITAL
Crocks (Navy) x 708 2018-10-23 11:00 ZNQ 229/ 2018/ 19
South African Police Service: KwaMsane: Repairs and Renovations 2018-11-07 11:00 DBN18/ 10/ 01
Supply and Install - 1 Water Level Indicator on the Hospital Concrete Reservoir 2018-10-24 11:00 ZNQ 576/ 18
Mechanical Work In Various Buildings 2018-10-24 11:00 ZNQ 577/ 18
Mechanical Work - Air Conditioning and Ventilation Installation. 2018-10-24 11:00 ZNQ 578/ 18
4 Units - to Remove Existing Window Frame and Replace with a Sliding Window 2018-10-24 11:00 ZNQ 518/ 18
Appointment of a contractor for the construction of additional new facilities at Vooruitsig Primary School in Kimberley, for Northern Cape Department of Education 2018-11-02 11:00 NC/ DE/ 001/ 2018 - 2019
Renovation of Family Quarters of House Number 4 Second Street, Air Force Base Waterkloof 2018-11-12 11:00 LDPU/ RWUGP/ B/ 018/ 2018
Renovating of Glass house, Green house and Net Structure for the Insect Mass rearing facility project for the ARC-PHP 2018-11-06 11:00 ARC/ 18/ 10/ 18
CapeNature hereby request invite knowledgeable and qualified service providers to quote and attend a Tender Briefing Session, on implementing an e-Procurement Solution that integrates with SAP, which is the primary finance application; based on a set business requirement specification to manage compliance and achievements of project deliverables in terms of quality and timeframes 2018-11-16 11:00 WCNCB 02/ 10/ 2018
Appointment of a service provider to provide Office Furniture for the South African Tourism 2018-11-05 12:00 SAT 134/ 18
Disposal or Recycling of Used Oil at South African Police Service Garages for a period of two (02) years years 2018-11-09 11:00 19/ 1/ 9/ 1/ 105TV (17)
The RAF would like to appoint an experienced and suitably qualified service provider to provide leasing of office space for Kimberly Customer Service Centre Office for a period of five (5) years. 2018-11-05 11:00 RAF/ 2018/ 00046
Appointment of a Professional Service Provider for Partitioning of New Offices for Office of Health Standards Compliance. 2018-10-29 11:00 OHSC/ 07/ OCT/ 2018
Management and Maintenance services of CCTV Surveillance, Access Control and Intruder Alarm Systems 2018-11-02 11:00 NSG/ BID/ 05/ 2018/ 19
Provision of Travel Management Services for NSG for a period of three years 2018-11-02 11:00 NSG/ BID/ 06/ 2018/ 19


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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