Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

The tender document will normally specify the evaluation standards for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Usually the threshold is between 65% and 85% out of 100%;

All tenders achieving less than the minimum qualifying score will be declared non-responsive, and will not qualify to be evaluated on Price and B-BBEE.

When an Organ of State sets the minimum qualifying scores for Functionality, the scores should:

  • Not be generic;
  • Be determined separately for each tender;
  • Not be so low that it jeopardises the quality of the required goods/services;
  • Not be so high that they are impossible to attain.

All tenders that score the minimum qualifying score for functionality must be evaluated further, in terms of Price and B-BBEE as stated by the preference point systems in accordance with the Preferential Procurement Regulations 2017.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Tender Workshop dates are published on our website at www.how2tender.com. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Appointment of Professional Services Providers for development of 5-year reliable water and sanitation services delivery plan (Phase 1 – Situational Assessment Review and Phase 2 – Development) for Chris Hani DM. 2018-12-10 11:00 MISA/ DWSS/ CHDM/ 048/ 2018
Ballot Paper Printing - National and Provincial Elections 2019 2018-12-14 11:00 IEC/ LG- 06/ 2018
Establishment of a panel of pre-qualified service providers for the provision of an alternative building technology for a period not exceeding 36 months 2018-12-11 11:00 HLA 4/ 2/ 4- 2018/ 06
Appointment of Professional Services Providers for development of 5-year reliable water and sanitation services delivery plan (Phase 1 – Situational Assessment Review and Phase 2 – Development) Joe Gqabi DM. 2018-12-10 11:00 MISA/ DWSS/ JGDM/ 049/ 2018
Appointment of Professional Services Providers for development of 5-year reliable water and sanitation services delivery plan (Phase 1 – Situational Assessment Review and Phase 2 – Development) for Makana LM). 2018-12-10 11:00 MISA/ DWSS/ MLM/ 050/ 2018
Appointment of a Professional Service Provider to design, supply, delivery and installation of a fully automated weld fume extraction and filtration system to extract welding fume source from 30 welding cubicles 2018-12-07 11:00 CCT01- 2018/ 2019
Multidisciplinary team of experts (finance management support (in two local municipalities), technical/ infrastructure support (in six targeted municipalities), municipal property valuations (in six targeted municipalities), human resources (in six targeted municipalities). 2018-12-07 11:00 COGTA 4/ 2/ 2- 2018/ 04
Appointment of a Professional Service Provider to supply and delivery welding equipment 2018-12-07 11:00 CCT02- 2018/ 2019
Completion of Ulovu Area Secondary School in Umlazi District, Kwazulu - Natal 2018-12-10 12:00 CDC/ 528/ 18
A contract that ends the 31st of March 2019 for the maintenance and servicing of the ground floor Inshore research freezer. Service providers will be requested to provide a quote for their call out fees and hourly fees. 2018-11-23 11:00 RFQ000295
Cweraland Police Station: Installation of Water Tanks, Construction of Larger Septic Tank and Electrification Of Borehole 2018-12-10 12:00 CDC/ 524/ 18
Appointment of a Service Provider to Provide Security and Cashier Services at the Pretoria National Botanical Garden for a period of five (5) years 2018-12-14 11:00 SANBI: G315/ 2018
Appointment of two external service providers to provide travel management services to QCTO for the period of thirty six (36) months 2018-12-07 11:00 PUR 3003/ 21
Supply and Delivery of Sedan, Light and Heavy Commercial Vehicles, Busses, Motor Cycles, Agricultural Tractors, Construction Plant and Equipment to the state for the period 1 April 2019 – 31 March 2022 2019-02-12 11:00 RT57- 2019
DNA sequencing reaction (including post - PCR Clean up) x 400. 2018-11-23 11:00 RFQ000294
Odendaalsrus Magistrate Office: Rendering Of Cleaning Services for a period of 24 months 2018-12-11 11:00 BL18/ 075
Bloemfontein Regional Justice: Rendering of Cleaning Services for a period of 24 months 2018-12-11 11:00 BL18/ 074
Request for Proposals for appointment of a service provider to revamp the Council for Medical Schemes website. 2018-12-10 11:00 CMS042018/ 19
Appointment of service providers for the supply and delivery of photocopy paper to the Department of Social Development for a period of three years 2018-12-14 11:00 SD 06 / 2018 - 2019
Request for Proposals for appointment of a service provider for provision of off-site storage facilities for a period of five (5) years for Council for Medical Schemes. 2018-12-10 11:00 CMS052018/ 19

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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