New Functionality Scoring Rules | Page 5 |
Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here:

Learn to earn

Title Closing Date Tender No.
Supply Image transfer kit 2018-05-25 11:00 GM11800759
Supply light blue Accessible files 2018-05-25 11:00 GM11800762
‘Expression of interest for: The appointment of a turnkey contractor on a turnkey contracting basis to address the housing needs of Langberg Municipality for a period 01 July 2018 – 30 June 2021. 2018-06-22 12:00 07/2018
Supply Groceries 2018-05-28 15:00 GF11800893
Supply and delivery of refuse compactor truck 2018-06-08 11:00 BV 713
Supply and delivery of Various Equipment to Caledon 2018-05-25 12:00 TR 06/2017/18
Supply high density polyethylene multilayer pipe. 2018-05-28 15:00 GB11800776
Supply & deliver of water and sanitation decals (500mm X 185mm) 2018-05-28 12:00 SK11800304
Tank replacement at Witzand Water Treatment Plant. 2018-06-01 12:00 SK11800295
Supply and Installation of Vehicle Tracking System and Monitoring for the period from 01 July 2018 Until 30 June 2021 2018-06-08 12:00 ENG - 16/2017/18
Supply Paint brushes 2018-05-28 15:00 GB11800775
Upgrading of Mv and Lv Electrical Network in main road, Riviersonderend 2018-06-08 12:00 ELEC 02/2018/19
Supply and delivery of sewerage tanker onto a single chassis 2018-06-08 11:00 BV 714
Supply Hach sc 200 - dissolved oxygen input. 2018-05-28 12:00 GD11801236
Supply and delivery of Security Uniform. 2018-05-23 11:00 64/2017/2018
Supply and delivery of light delivery vehicles (LDVs) 2018-06-08 11:00 BV 715
Supply and delivery of sound system. 2018-05-25 11:00 GK11800698
Repairs to Gas at Brackenfell rugby club Sport Complex. 2018-05-30 12:00 SB11800596
Supply and delivery of mobile devices. 2018-05-25 11:00 GK11800692
Provision of IT Audit 2018-05-23 11:00 88/2017/2018


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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