Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here: www.how2tender.com

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Title Closing Date Tender No.
Supply: Hardware items 2017-09-22 12:00 R051800269
Appointment of a Facilities Management Company to Manage, Maintain and Repair the Msunduzi Rental Housing 2017-10-18 12:00 CONTRACT No. SCM 26 OF 17/18
Supply: Streetlight poles & ignitors 2017-09-26 15:00 R021800344
Supply: Cast iron joints 2017-09-26 15:00 R021800347
Supply: Cast iron joints 2017-09-26 15:00 R021800346
Supply: Traffic signal brackets 2017-09-21 15:00 R02180297A
Supply and delivery of Lpg in bulk including servicing and repairs to vaporisers and Gas Equipment for the mountain rise crematorium 2017-10-18 12:00 SUPPLIES AND SERVICES CONTRACT No. 7 OF 2017: SECTION 5
Supply & delivery of lighting & fixtures 2017-09-21 15:00 R02180130A
Supply and delivery of 6x 10000 litre Jojo tanks, with fittings and 6 plastic taps. 2017-09-26 12:00 RFQ/313
Appointment of Insurance Broker to Provide TCTA with Corporate Insurances for a period of three years 2017-10-18 14:00 2017/CRO/RISK/INS/06
Provision of Professinal Services: Helicopter Hire 2017-10-19 10:00 83S/2017/18
Supply: Medical supplies 2017-09-22 15:00 R081800232
Construction of new Auditorium,SSS Office,Boardroom and Garage at Tembisa Campus 2017-10-19 11:00 EWCBID 13/2017
Supply: Medical supplies 2017-09-21 15:00 R081800231
Supply and installation of four (4) swimming pool pumps and the removal of the old pumps 2017-09-22 12:00 Notice No: 2017/2018-25
Servicing of Various Machines and Posts Lifts at all EWC Campuses for 36 months 2017-10-19 11:00 EWCBID 14/2017
Supply: Medical supplies 2017-09-22 15:00 R081800233
Professional Services for Construction of Waste Areas at all Campuses 2017-10-19 11:00 EWCBID 15/2017
Supply: Battery;alkaline;c;8350mah;1.5v 2017-09-27 11:00 R091800164
Design,Manufacture,Delivery and Installation of Lifts and 60 months Servicing 2017-10-19 11:00 EWCBID 18/2017

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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