Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

The tender document will normally specify the evaluation standards for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Usually the threshold is between 65% and 85% out of 100%;

All tenders achieving less than the minimum qualifying score will be declared non-responsive, and will not qualify to be evaluated on Price and B-BBEE.

When an Organ of State sets the minimum qualifying scores for Functionality, the scores should:

  • Not be generic;
  • Be determined separately for each tender;
  • Not be so low that it jeopardises the quality of the required goods/services;
  • Not be so high that they are impossible to attain.

All tenders that score the minimum qualifying score for functionality must be evaluated further, in terms of Price and B-BBEE as stated by the preference point systems in accordance with the Preferential Procurement Regulations 2017.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Tender Workshop dates are published on our website at www.how2tender.com. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
To Appoint a Law Firm to Provide Legal Services in Labour Relations Law And Related Litigation for Emfuleni Local Municipality 2019-03-08 11:00 COGTA 4/ 2/ 2- 2018/ RFP/ 03
Appointment of a Service Provider to be subcontracted by DAFF to conduct the analysis of following drug residue in aquaculture finfish for the period of 12 Month 2019-02-22 11:00 RFQ 000317
Box Files 2019-03-08 11:00 10398710
Document Storage Boxes 2019-03-08 11:00 10398742
Appointment of a Service Provider to be subcontracted by DAFF to provide maintenance plan for Liquid Chlomatography - Mass Spectrometry (LCMS) Matchine that is used for biotoxin testing on shellfish 2019-02-22 11:00 RFQ 000316
SCMU 17 – 2018/19: Supply & delivery of beef breeding animals for Joe Gqabi District Municipality for Livestock Commercialisation Project. 2019-03-08 11:00 SCMU 17 – 2018/19
SCMU 16 – 2018/19: Supply & delivery of beef breeding animals for Chris Hani District Municipality for Livestock Commercialisation Project. 2019-03-08 11:00 SCMU 16 – 2018/19
Appointment of a Preffered List of Suppliers to Conduct Airborne Magnetic Gradiometer and Radiometric Surveys for the Council for Geoscience for a period of three years 2019-03-15 11:00 CGS- 2018- 049A
SCMU 15 – 2018/19: Supply & delivery of beef breeding animals for Sarah Baartman Municipality for Livestock Commercialisation Project. 2019-03-08 11:00 SCMU 15 – 2018/19
Appointment of a Panel of Attorneys 2019-03-11 11:00 CGE18/ 2018/ 19
SCMU 14 – 2018/19: Supply & delivery of beef breeding animals for Amathole District Municipality for Livestock Commercialisation Project. 2019-03-08 11:00 SCMU 14 – 2018/19
Appointment of a Security Service Provider to Provide Gaurding Services at Mitchells Plain Cape Town for a Period of Two (02) years with an Option To Renew 2019-03-11 11:00 33/ FIN/ 2019
Bid Specification: Maintenance of Security & OHS Systems for Cape Town Regional Office for a Five (5) Years Period. 2019-03-20 11:00 RAF/ 2019/ 00004
Procurement of Water stops for the Raising of Clanwilliam Dam. 2019-03-20 11:00 DWS02- 0219WTE
Cleaning and clearing of vacant properties Framework Agreement for a period of three (3) years 2019-03-19 11:00 S115/ 18
Western Cape: Framework Contract for General Cleaning of Office Space over a period of thirty six (36) months 2019-03-20 11:00 S116/ 18
NDPW: Randfontein Magistrate Court, c/o Pollock & Sutherland street: Rendering of cleaning services for a period of 24 months (EPWP) 2019-03-12 11:00 JHB.18/ 54
The Procurement and hire, supply and delivery of Formwork to Clanwilliam for 52 months. 2019-03-20 11:00 DWS01- 0219WTE
Specialist Electrical and Mechanical Contractor to Provide Electrical and Mechanical Infrastructure Support, Critical Repairs and Material for a Period of 36 Months to SITA Pretoria Sites 2019-03-07 11:00 RFB 1886- 2018
SANParks invite prospective bidders to submit offers for the Upgrade of Seer Reticulation at the Veterinary Wild Services in Kimberley, Northern Cape Province Contractors who have a contractor grading designation equal to or higher than 3CE class of construction work and Joint Ventures are eligible to submit tenders. 2019-03-12 11:00 CI- KY- 0005/ 1

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The 8 steps in the Tender Adjudication process

By W van Rooyen

www.howtotender.co.za

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

  1. Opening... Read More
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