Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here: www.how2tender.com

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Title Closing Date Tender No.
Supply: 336 each x pwt slotted filter caps 2017-11-30 14:00 GE11800799
Construction of JB Marks disaster management centre. 2017-12-06 12:00 TENDER 49/2017
Replace corroded pipes with 316 shed 10 piping at Gordon’s Bay Pump Station 2017-12-04 12:00 SK11800202
Supply and Delivery of Padded Bags, Sweat Towels, Caps, T-Shirts and Golfers for Salga Games 2017-11-30 12:00 RFQ / 344
Supply: Shirts 2017-12-01 10:00 GA11800231
Construction of taxi rank and hawker stalls in Ikageng Exentsion 7 – Phase I & II. 2017-12-05 12:00 TENDER: 41/2016
Supply Wheelchair repair and maintenance spares 2017-11-28 12:00 GD11800523
Supply with Physiotherapy for Salga Games 2017-11-28 12:00 RFQ / 345
Supply Line nylon 2017-11-27 12:00 GD11800524
Supply back packs for fire fighters 28l backpacks needed for fire fighters 2017-12-01 10:00 GA11800232
Supply: Protective gear 2017-12-01 10:00 GA11800233
Occupational Health & Safety Risk Assessment 2017-11-27 12:00 T10-2017/18
Supply: plinth - type: mini- sub jumbo 2 2017-11-27 14:00 GE11800785
Supply: Epidermic 311 5litre a solvent free underwater grade epoxy compound 2017-11-30 14:00 GE11800786
Supply Engineering Materials 2017-11-27 14:00 GE11800788
Guarding and Security Services at the Overberg District Municipality’s Bredasdorp and Caledon Offices 2017-12-18 12:00 T16-2017/18
Supply, delivery, installation & training for a discrete analyser to JB Marks Local Municipality in Potchefstroom 2017-12-01 12:00 TENDER: 99/2017
Supply: Civil materials 2017-11-30 14:00 GE11800789
Supply: 2 each x zenith 088kw, 220v, submissible pump 2017-11-30 14:00 GE11800790
TVBR Mpu Dual Trailer Mounted Generators 2017-11-27 12:00 RFI/RBF/2017/12

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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